“. . . providing timely, accurate, and useful statistics in service to U.S. agricultu Achieving Innovation and Efficiencies through Organizational Change at USDA- NASS Joseph T. Reilly, Associate Administrator National Agricultural Statistics Service
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“... providing timely, accurate, and useful statistics in service to U.S. agriculture.” Achieving Innovation and Efficiencies through Organizational Change.
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“. . . providing timely, accurate, and useful statistics in service to U.S. agriculture.”
Achieving Innovation and Efficiencies through Organizational
Change at USDA-NASS
Joseph T. Reilly, Associate AdministratorNational Agricultural Statistics Service
2012 FCSM Policy SeminarDecember 4, 2012
Vision
Transforming the USDA’s National Agricultural Statistics Service to a statistical agency utilizing defensible survey and statistical methodologies
to serve the agricultural sector.
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2012 FCSM Policy SeminarDecember 4, 2012
Timeline
Continuing Resolution (10/10-3/11)• Field Restructure Team Chartered (3/11)House and Senate Marks reflect a 12% cut in
programs• Field Restructure Plan Approved (7/11)• Agency Reorganization Approved by
Department (8/12)
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2012 FCSM Policy SeminarDecember 4, 2012
Creating the Impetus for Change
• Surviving reduced Federal budgets– Reduce programs– Reduce data quality– Become more efficient– Reduce staffing
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2012 FCSM Policy SeminarDecember 4, 2012
Identifying Change Leaders
• Six operational efficiencies championed by Senior Leaders1. Enhanced research initiatives2. Centralized LAN Services3. Centralized databases and generalized applications4. Computer Assisted Personal Interviewing (CAPI)5. Centralized frames maintenance, forms processing,
training, and telephone data collection6. Training via Video Teleconferencing (VTC) technology
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2012 FCSM Policy SeminarDecember 4, 2012
Creating Momentum for Change
• Increased focus on the principles of a Federal statistical agency
• Long Range Plan
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2012 FCSM Policy SeminarDecember 4, 2012
Focus on Statistical Principles
• Principles for a Federal Statistical Agency– Relevance to Policy Issues– Credibility Among Data Users– Trust Among Data Providers– A Strong Position of Independence
• Office of Management and Budget Statistical Standards– Transparency– Reproducibility– Quality Measures
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2012 FCSM Policy SeminarDecember 4, 2012
Long Range Plan (LRP)
• LRP focused on three main areas– More opportunities for staff development– Align programs with traditional and developing
agricultural needs– Increased data products to support changing
agriculture
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2012 FCSM Policy SeminarDecember 4, 2012
Required Organizational Changes
• Advanced the application of statistical and survey methodology
• Changed how and where we do business
• Resulting structural changes
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2012 FCSM Policy SeminarDecember 4, 2012
Application of Methodologies
• Administrator support of an enhanced research agenda
• Increased presence of statistical practitioners
• Use of paradata and metadata for data collection and dissemination
• Advanced adoption of standardized quality assurance practices
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2012 FCSM Policy SeminarDecember 4, 2012
How and Where NASS does Business
• Adopted the use of Video Teleconferencing technology
• Centralized LAN services allowing work to be done centrally and locally
• Deployed tablet technology with wireless broadband for field data collection
• Developed a centralized data collection and processing center
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2012 FCSM Policy SeminarDecember 4, 2012
Resulting Structural Changes
• Streamlined decision making process by flattening the management structure
• Centralized budget and human resources functions to the Office of the Administrator
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2012 FCSM Policy SeminarDecember 4, 2012
Benefits to the Organization
• Increased interviewer training and outreach efforts
• Increased dissemination capabilities
• Publication of quality measures for statistical reports
• More active research program with operational ties
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2012 FCSM Policy SeminarDecember 4, 2012
Maintaining the Momentum - Internal
• Proposed 2013 Reorganization – Budget driven based on House and Senate budget
cuts– Recommended by a team from within Field
Operations– Initially called for 9 regions, and no changes in HQ
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2012 FCSM Policy SeminarDecember 4, 2012
Maintaining the Momentum - External
• Administrator briefed NASDA partners in the fall of 2011
• Secretary Vilsack presented the proposal to NASDA in February 2012
• NASS leadership renegotiated MOUs with all NASDA partners – accomplished in only 4 months
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2012 FCSM Policy SeminarDecember 4, 2012
2013 Reorganization
• Field Office
• Methodology Division
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2012 FCSM Policy SeminarDecember 4, 2012
Redistributes Field Operations
• Redesigns into 12 regional centers– Three additional regions were identified through
external negotiations
• Maintains a strong presence in all current locations to support relationships with local constituencies
• Centralizes the majority of field staff into 12 locations allowing for broader career opportunities
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2012 FCSM Policy SeminarDecember 4, 2012
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2012 FCSM Policy SeminarDecember 4, 2012
Establishes a Methodology Division
• Centralizes all operational survey and statistical methodology based positions in one unit
• Allows staff to have a broader experience with the program that they support
• Aligns the operational methodology staff with their counterparts in the research program
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2012 FCSM Policy SeminarDecember 4, 2012
Impact on Costs
• Reduced cost of training and meetings with VTC
• Reduced cost of servers and eliminated need for IT staff in field
• Eliminated duplicative systems
• Reduced manual, non quality controlled processing and data review
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2012 FCSM Policy SeminarDecember 4, 2012
Impact on Data Quality
• Centralized data collection and processing facilitates formal quality control