® Intelligent Mail® Update August 12, 2009. ® 22 Agenda Project Update Release 2 – Timeline and Content Release 3 – Timeline and Content Full.

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Intelligent Mail®Update

August 12, 2009

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22

Agenda

Project Update Release 2 – Timeline and Content Release 3 – Timeline and Content Full Service Update from TEM and Production Outstanding Issues Full Service Design Considerations Successes Whats coming in November Guides and Technical Specifications Communications and Training

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3

Full-Service Schedule

FY 2009 FY 2010 FY 2011

July Aug Sept Oct Nov Dec Jan Feb Mar April May June

July Aug Sept Oct Nov Dec

SOX

Lockdown

Jan

uar

yP

rice

Ch

ang

eM

arch

FS

Rel

ease

3

FS Rel 2 (22.0)11/15

FS Rel. 33/12

Price ChangeEffect. Date11/29

No

vem

ber

FS

Rel

ease

4

Reqs (8w)8/3–9/25

Design (5.5w) 9/28-11/2

Build/Prod Test(7w)11/3–12/21

SIT (5w)12/22–1/29

CAT (5w)1/29 – 3/5

Deploy 3/1-3/12

FS Rel. 410/22

DRAFT – FOR DISCUSSION PURPOSES ONLY

Finalized Structural Price

Change Requirements

SITPrep

12/8–12/21(2w)

CATPrep

1/15–1/28(2w)

Design/Build

SIT

CAT

Deploy

Baseline Scope

Design/Build

SIT

CAT

Deploy

Baseline Scope

Jan PriceChange1/4

11/20 - 12/4

12/7 -12/11

12/14 – 12/23

12/28 - 1/4

5/17 - 6/11

6/14 -6/24

6/24 - 7/9

7/12 - 7/18

5/13

No

vem

ber

R

elea

se 2

July Patch7/18

Build/Prod Test(6w)

7/13–8/28 SIT (4w)8/31–10/2

CAT (4w)10/5 – 11/6

Deploy 11/9 – 11/15

SRS Reqs (8w)12/01-1/29

Design (6w) 2/1-3/12

Build/ProdTest(7w)

3/15-4/30 SIT (5w)5/3-6/4

CAT (5w)6/4-7/16

10/1-1/17(2w)

SITPrep

3/14-3/25(2w)

CATPrep

4/5-4/30(4w)

SRS1/15-2/22

Reqs (5w)2/23-3/26

Design (6w) 3/29-5/10

Build/Prod Test(7w) 5/10-6/25

SIT (8w)6/28-8/23

CAT (8w)8/23-10/18

SITPrep

6/14-6/25(2w)

CATPrep

8/9-8/20(2w)

Deploy 10/4-10/22

Baselined Scope

Evaluations Proposals

Budget Evaluation

SolutionArchitecture

SolutionArchitecture

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4

Project Update – Release 2(PostalOne! Release 22)

Full-Service Milestones

0

50

100

150

200

250

5/8

5/15

5/22

5/29 6/

56/

126/

196/

26 7/3

7/10

7/17

7/24

7/31 8/

78/

148/

218/

28 9/4

9/11

9/18

9/25

10/2

10/9

10/1

610

/23

10/3

011

/611

/13

11/2

011

/27

12/4

Cumulative Plan Cumulative Complete

2 Past Due

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5

Full Service Release 2 Schedule(PostalOne! Release 22)

APRIL MAY JUNE JULY AUG SEPT OCT NOV DECFY10FY09

Full Service Program Release 2

Requirements (4/20-6/25)

Design and Build (6/8-8/28)

IT SIT (8/31-10/2)

Price Change Effective

Date11/29

CAT(10/12-11/6)

Release 22.011/15

System Readiness

Customer Interactionand Training

Post-Release Release Notes

11/18

Friday Webinars (8/18 – 11/9)

PCC Symposium

9/16

Regional OH Symposium

10/6

GuideRefresh

8/31

GuideRefresh

9/25

GuideRefresh

10/9

GuideRefresh

11/12

GuideRefresh

12/4

Mail.XMLErrata A

8/17

Mail.XMLErrata B

9/15

Mail.XMLErrata C

10/15

Post-Design Release Notes

8/21

Pre-Release Release Notes

11/3

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6

Release 2 Content(PostalOne! Release 22)

Price Incentive for Full Service

Receive and Process Electronic Documentation

Support Miscellaneous Mail.XML messages

Co-palletization

Quality Reporting

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7

FY09

Full Service Program Release 3AUG SEPT OCT NOV DEC JAN FEB MAR

FY10APR

Requirements (8/3 – 9/25)

Design and Build (9/28 – 12/21)

SIT (12/22 – 1/29)

CAT (2/5 – 3/5)

DesignBuild SIT

(12/7-12/11)

CAT

(12/14-12/23)

(11/20-12/4)

Release 23.0 January Price

Change 1/4

Release 24.0FS Release 3

3/12

Full-Service Release 3 SchedulePostalOne! Release 24

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8

Release 3 – Content PostalOne! Release 24

Replace the use of Hardcopy Postage Statements

Service Performance Measurement

Full Services Issues / Fallout

Miscellaneous SOX Compliance Issues

NDC Consolidation

MID/CRID Management

Performance Based Verification to Support SOX

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9

Release 3 – Content ( possible additions)

Full Service Compliance Consequences

Mixed-Class Co-mail

Priority Mail Open and Distribute

Mail.dat and Mail.XML Support

ACS Charges

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10

More than 60 mailers have begun testing Full-Service

job submissions using Mail.dat® 9-1 in the Test

Environment for Mailers (TEM). 

15 mailers approved for Production

• 9 Mailers submitting in Production

• 143 Full Service Postage Statements processed

• 32,912,023 Total Piece Volume

Mailers in TEM and Production as of 8/6

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1111

Outstanding Issues

MLOCR• Qualification Report (21)• Summary ZIP Destination Report (21)• Tray Difference Report (21)• Validations (21)• Full Service MLOCR Support, Logical Data (22)

Periodicals• Pending Periodicals

• Pending Periodicals with weight 16 to 20 oz. (23.0)• Downloadable PDF’s Postage Display in Pending Periodicals (21.0)

• CPP • ACS after FPP state (21.0)• Improve Performance of Payment Request (21.0)• 14 day Payment Rule to 28 Day rule (21.0)

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1212

Outstanding Issues

Validations

Updates and Cancellations

Receipt File Format and Content Consolidation

Mail.dat Client • Process Files in order (21.0)• Automatically Update Client Software with new release

System Issues/Performance● Mail.dat Upload (ongoing)● Slow performing Periodicals co-mail job (21.0)

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1313

Full Service Design Considerations

eDoc and Barcode Construction

Full Service ACS/Start-the-Clock: Delegation and Access

Profile Management – MID’s, CRIDs, Permits, By/For

Migration of CPP Titles to ePayment

Co-palletization

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14

Full-Service ACS™

14

Ancillary Service Endorsement on each piece.• Optional for First-Class Mail® and Periodicals

Intelligent Mail® Barcode Full Service ACS provisioned to Mail Owner or Delegate Automated download – Mailer logs into Business Customer

Gateway to access Reports or via Mail.XML Push/Pull

John Doe10 Elm STAnytown WA 98765-4321

Address Service Requested

Mary Mover1876 Cross Country CtDelivery, DE 08465-1258

PRSRT STDU.S. POSTAGE

PAIDABC COMPANY

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15

Address Correction Considerations

SERVICE RECORDS DELIVERY

BARCODE ASE REQUIRE

D

FEE BASIC FULL-SERVIC

E

Non-Auto

Manual Address Correction

Hard copy None Required,(optionalPOSTNET or IMB)

Yes(optional for Periodicals)

Per manual notice issued

Traditional ACS®

Electronic via RIBBS™ or CD - Mailer chooses daily, biweekly, weekly, bimonthly, or monthly fulfillments

None Required,(optionalPOSTNET or IMB

Yes(optional for Periodicals)

Per electronic notice issued

OneCode ACS®

Automated via RIBBS - Mailer logs into website manually or through a script or other automated process to collect data.

IM™IMB Basic Required

Yes (optional for First-Class Mail® Letters & Period)

Per automated notice issued

Full-Service ACS™

Automated via download – Mailer logs into Business Customer Gateway to access Reports or via Mail.XML Push/Pull

IM™IMB Full-Service Required

Yes

(optional for First-

Class Mail® Letters &

Periodicals)

None for First-Class Mail None for 30 days for Standard Mail® & Bound Printed Matter (fees apply for duplicate notices after 30 days

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16

Delegation

• Static

- Complete: All data for a service type associated with a MID goes to third party identified in the profile

- Partial: Data goes to third party under specific circumstances

- Mail Preparer - Data goes to a third party only when that third party is the Mail Preparer

- MID on Piece - ACS® data goes to the owner of the MID used on the mail piece

• Dynamic

- Cast of Characters: By Mailing

Reference: Guide to Intelligent Mail for Letters and Flats

16

®

17

CPP Workgroup established to support Migration to eDOC and Full Service

Documented CPP Process for Migration to eDoc and ePayment

Documented Profile Process for Full Service/Profile Management

Developed and successfully executed several eDoc/ePayment Scenarios in Production

Mailer has successfully processed ePayment transactions for jobs in Production

Successes: CPP

17

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Mailers are successfully submitting Full-Service 09-1 Mail.dat files for eDoc and ePayment

Mail Owners have submitted Full-Service Postal Wizard Statements

Mailers are submitting mailpiece detail records and mailpiece range records to uniquely identify mailpieces for Full-Service participation

Mailer Owners are able to retrieve the Full-Service ACS COA and ACS Nixie in downloadable CSV and Excel formats

Mail Owners have received as many as 582 ACS records for a single mailing

Mailer Owners have used MID profiles to distribute their ACS data to their Mail Preparer

Mail Owner delegated data to a Third Party MID

Successes

18

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19

What’s Coming in November

Lower Price for Full-Service Mailings Mail.XML Enhancements

• Receive and Process Electronic Documentation

• Process Profile Information

• Support Miscellaneous Mail.XML messages Mail Quality Reporting Co-palletization Consolidate Mail.dat Platform

● Mail.dat – Discontinue Support of 8-1

● Mail.dat 8-2 migrate to using Client Software

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20

Mail.XML

May Release

• FAST Appointment Scheduling

• Limited eDOC

• Full Service ACS, Start-the-Clock

November Release

• eDOC/ePayment

• Expanded Messaging Capability

• Allow Mail.dat users to send update information more efficiently

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®

21

Mail XML: eDoc Messages

eDoc Messages• Qualification Report• Bundle Detail• Mail Piece Detail

Postage Statement

• Postage Statement – 3600 series

• Periodicals Statement

• Retrieve Status of Postage

21

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22

Mail XML Updates

Profile Management

● MID/CRID Requests

Mail.dat Updates

• Container Update Request

• Sibling Container Create Request

22

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23

Full-Service eDoc Mail Quality Reports

23

•Appointment Verification

•CSA Verification

•Service Type Code Verification

•By/For Verification

•Mailer ID Verification

•Unique Container Barcode Verification

•Unique Piece Barcode Verification

Accessible Online or Via Mail.XML

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24

Symposiums and Regional PCCs

National Postal Forum

Technical Webinars• Full Service Benefits Part 1: Address Correction• Intelligent Mail Barcode Services Type IDs• Business Customer Gateway • Full-Service Benefits Part 2: Start the Clock

November Release Webinars

Weekly DMM Advisory Updates

Intelligent Answers Weekly Calls – Issue Management

Guides Refresh

MTAC 122 and 124

External Communications & Training

24

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25

Guide Update Status

Industry Webinar

USPS

Review End Publish

Postal Service Mail.dat Technical Spec. 8/31/09 8/17 8/21 8/31Postal Service Mail.XML Technical Spec. 8/31/09 8/17 8/21 8/24-8/25 8/31Guide to Letter and Flats (if needed) 8/31/09 8/19 8/26 8/31

User Access to Electronic Information 8/31/09 (If needed) 8/31

Postal Service Mail.Dat Technical Spec. 9/25/09 9/14 9/18 9/25Postal Service Mail.XML Technical Spec. 9/25/09 9/14 9/18 9/21-9/22 9/25Guide to Letter and Flats 10/9/09 (if needed) 9/28 10/2 10/9User Access to Electronic Information 10/09/09 (If needed) 10/9

Guide to Letter and Flats 11/12/09 (if needed) 11/2 11/6 11/12

User Access to Electronic Information 11/12/09 (If needed) 11/12

User Access to Electronic Information 12/4/09 (If needed) 12/4

PostalOne! Release 22.0 Guides

N/A

N/A

N/A

N/A

Industry Review(Publish Draft)

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26

Weekly Field Implementation Calls

Communications between Help Desk and Field

Streamlined Process for Mailer Migration

Technical Webinars Leading up to Release 3

Release 3 Webinars/Training

Weekly Training Webinars

PNC Weekly and BME Newsletter Updates

Guides Refresh

Internal Communications & Training

26

® eVS

Which classes can be mailed through eVS?

PRIORITY MAILPARCELS

FLAT- RATE ENVELOPES FLAT- RATE BOXES

PACKAGE SERVICESPARCEL SELECT

PARCEL POSTBOUND PRINTED MATTER

MEDIA MAILLIBRARY MAILMACHINABLE

NONMACHINABLE

FIRST-CLASS MAILPARCELS

SINGLE PCPRESORT

STANDARD MAILREGULAR & NON-PROFIT

IRREGULARMACHINABLE

NOT-FLAT MACHINABLE

EXPRESS MAIL (COMING SOON!)

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August release (8/16): PRS RBMC Prices

Transaction ID will appear in CAPS when used in eVS header record to allow for end-to-end reconciliation.

Zone Validation for Parcels with Variance Report

Express Mail functionality

Manifest Errors

• Rejected headers will appear on the Manifest Error Report

• Invalid PICs and invalid STCs warnings

eVS