| Global Procurement - 865 Purchase Order Change Ack./Request - Seller Initiated Page 1 of 22 file://C:\Global Procurement Communications\865htm03.html 1/2/2003 865 Purchase Order Change Ack./Request - Seller Initiated Segment Usage Table 5. Segment usage, requirements, max use and loop information. Pos No. Seg ID Description Req Max Use Loop Repeat H E A D E R 010 ST Transaction Set Header M 1 020 BCA Beginning Segment for Purchase Order Change Acknowledgement M 1 040 CUR Currency O 1 > BEGIN N1 LOOP > 200 300 N1 Name O 1 310 N2 Additional Name Information O 2 320 N3 Address Information O 2 330 N4 Geographic Location O 1 340 REF Reference Numbers O 12 350 PER Administrative Communications Contact O 3 > END N1 LOOP > D E T A I L > BEGIN POC LOOP > >1 010 POC Line Item Change O 1 >> BEGIN N1 LOOP >> 200 370 N1 Name O 1 435 SCH Line Item Schedule O 200 >> END N1 LOOP >> > END POC LOOP > S U M M A R Y 010 *CTT Transaction Totals M 1 020 *AMT Monetary Amount O 1
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| Global Procurement - 865 Purchase Order Change Ack./Request - Seller Initiated Page 1 of 22
865 Purchase Order Change Ack./Request - Seller Initiated
Segment Usage
Table 5. Segment usage, requirements, max use and loop information.Pos No.
Seg ID
Description Req Max Use
Loop Repeat
H E A D E R 010 ST Transaction Set Header M 1 020 BCA Beginning Segment for
Purchase Order Change Acknowledgement
M 1
040 CUR Currency O 1 > BEGIN N1 LOOP > 200
300 N1 Name O 1 310 N2 Additional Name Information O 2 320 N3 Address Information O 2 330 N4 Geographic Location O 1 340 REF Reference Numbers O 12 350 PER Administrative
Communications Contact O 3
> END N1 LOOP > D E T A I L
> BEGIN POC LOOP > >1 010 POC Line Item Change O 1
>> BEGIN N1 LOOP >> 200 370 N1 Name O 1 435 SCH Line Item Schedule O 200
>> END N1 LOOP >> > END POC LOOP >
S U M M A R Y 010 *CTT Transaction Totals M 1 020 *AMT Monetary Amount O 1
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To indicate the start of a transaction set and to assign a control number.
Table 6. ST - Transaction Set Header
BCA - Beginning Segment for Purchase Order ChangeAcknowledgement
To indicate the beginning of the purchase order change acknowledgement transaction set and transmit identifying numbers and
030 SE Transaction Set Trailer M 1
Notes * (CTT)
The number of line items (CTT01) is the accumulation of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC02) for each POC segment.
* (AMT)
If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Elem. ID
Elem. No.
Data Element Name
Req. Data Type
M/M or
Code
Code Description
ST01 143 Transaction Set ID Code
M|Z ID 3/3
865 X12.16 Purchase Order Change Acknowledgement/Request - Seller Initiated
ST02 329 Transaction Set Control Number
M AN 4/9
Semantic Notes 01 The Transaction Set Control Number must be assigned
such that it will uniquely identify one transmission of an 865 transaction set. This number is used by the supplier in the 997 acknowledgement to indicate that this specific 865 either was acceptable or had errors. ST02 in this header segment (ST) must match SE02 in the trailer segment (SE).
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To specify additional names or those longer than 35 characters in length.
Table 10. N2 - Additional Name Information
N3 - Address Information
To specify the location of the named party.
Table 11. N3 - Address Information
N4 - Geographic Location
To specify the geographic place of the named party.
Table 12. N4 - Geographic Location
Code
Syntax Notes 02 R0203 - At least one of N102 or N103 is required.
03 P0304 - If either N103 or N104 is present, then the other is required.
Comments 04 This segment, used alone, provides the most
efficient method of providing organizational identification. To obtain this efficiency the 'ID Code' (N104) must provide a key to the table maintained by the transaction processing party.
Elem. ID
Elem. No.
Data Element Name
Req. Data Type
M/M or
Code
Code Description
N201 93 Name M AN 1/35 N202 93 Name O AN 1/35
Elem. ID
Elem. No.
Data Element Name
Req. Data Type
M/M or
Code
Code Description
N301 166 Address Information
M AN 1/35
N302 166 Address Information
O AN 1/35
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To specify the data for scheduling a specific line item.
Table 17. SCH - Line Item Schedule
Summary Information
91 Assigned by Seller or Sellers Agent
92 Assigned by Buyer or Buyers Agent
N104 67 Identification Code
X AN 2/17
Syntax Notes 02 R0203 - At least one of N102 or N103 is required.
03 P0304 - If either N103 or N104 is present, then the other is required.
Comments 04 This segment, used alone, provides the most
efficient method of providing organizational identification. To obtain this efficiency the 'ID Code' (N104) must provide a key to the table maintained by the transaction processing party.
Elem. ID
Elem. No.
Data Element Name
Req. Data Type
M/M or
Code
Code Description
SCH01 380 Quantity M R 1/15 SCH02 355 Unit or Basis
for Measurement Code
M ID 2/2 See Appendix A
SCH05 374 Date/Time Qualifier
M ID 3/3 See Appendix A
SCH06 373 Date M DT 6/6 SCH07 337 Time O TM 4/8
Comments 05 SCH05 specifies the interpretation to be used for
SCH06 and SCH07.
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Segment and Element Information Detail Usage Examples
A Transaction Between IBM Locations and Suppliers Examples
Table 21. Example of the 865 Segment / Element Breakdown
Elem. ID
Elem. No.
Data Element Name
Req. Data Type
M/M or
Code
Code Description
SE01 96 Number of Included Segments
M N0 1/10
SE02 329 Transaction Set Control Number
M AN 4/9
Comments 00 SE is the last segment of each transaction set.
Notes 00 The value in SE02 must be equal to the value in
ST02 for this 865 transaction.
EDI Data Description of Data
ST*865*00011ª The ST segment identifies this as an 865 transaction with an identification number of 00011.
BCA*04**20076Y7859***960429**4600000122! This segment identifies this record as an acknowledgment to a purchase order change, purchase order number 20076Y7859. The original purchase order date is 04/29/96 and the contract number is 4600000122.
CUR*BY*USD*0001! The currency
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28262. N1*BY*International Business Mach*92*982! The buying
party is IBM Corp plant 982.
N2*Microelectronics Division! The buying party name is Microelectronics Division.
N3*6800 IBM Drive! The buying party street address is 6800 IBM Drive.
N4*Charlotte*NC*28262*US! The buying party city is Charlotte, NC 28262.
REF*PR*1B2C3D4R56! This reference number is used to indicate that quote number 1B2C3D4R56 was the quote number use to award the contract or purchase order number.
PER*BD*Dawkins, J.*TE*8005551212! The buyers name is J. Dawkins, and telephone number is 800 555-1212.
The purchase order change line item number is 00001. The part number is 23H2969 with an EC level of 1000000. The amount ordered is 2000 (decreased by 1000) each at a unit price of $2.50 per each. The suppliers part number is
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The following is a list of validation tables used in this Purchase Order Change Acknowledgement/Request - Seller Initiated (865) Subset version 003 release 040.
Table ID: 128X340 Description: Reference Number Qualifier
Length of Data Description Length of
Entries Type of Entries Description
02 CH Y 63
Entry Description Entry Description AD Acceptable Source DUNS Number IT Internal Customer Number
AF Airlines Flight Identification Number LS Bar-Coded Serial Number
AG Agents Shipment Number LT Lot Number
AW Air Waybill Number MB Master Bill of Lading
BC Buyers Contract Number MF Manufacturers Part Number
BK Brokers Order Number MH Manufacturing Order Number
BT Batch Number MK Manifest Key Number
part number is 1234.
N1*ST*IBM Corporation*92*982! The ship to location is IBM Corp plant 982.
SCH*1000*EA***067*960812*1005! The current schedule delivery date for 2000 pieces is 08/12/96 and the time is 10:05.
CTT*1! There is 1 line item.
AMT*5000! Total amount is $5000.00.
SE*27*00011ª There are 27 segments and the control number is 00011.
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U.S. D-U-N-S Number assignment and lookup services are available on-line, and through several types of mainframe and personal computer media, through a 900 Number Service (900-990-3867), and in print.
Dun & Bradstreet Information Services Information Quality Department D-U-N-S Number Administration 899 Eaton Avenue Bethlehem, PA 18025-0001
ABSTRACT
The D-U-N-S Number is a non-indicative nine-digit number assigned and maintained by Dun & Bradstreet to identify unique business establishments. D-U-N-S Numbers are assigned to businesses worldwide. The ninth digit of The D-U-N-S Number is a Modulus Ten Check Digit which catches 100% of single digit errors and 98% of single transposition errors. D-U-N-S numbers provide positive identification of business locations possessing unique, separate, and distinct operations. Through the D-U-N-S Number, Dun & Bradstreet maintains linkage between units of an organization to easily identify corporate family relationships, such as those between headquarters, branches, subsidiaries, and divisions. The D-U-N-S Number is the non-indicative computer "address" of a business for which detailed marketing and credit information is maintained by Dun & Bradstreet.
41 - Universal Product Code
SOURCE
Publication series on Universal Product Code numbering system and usage.
AVAILABLE FROM
Uniform Code Council, Inc. 8163 Old Yankee Road, Suite J Dayton, OH 45458
ABSTRACT
U.P.C. is a system of coding products whereby each item/multipack/case is uniquely identified. Codes are formatted as an optional digit which identifies the packing variations, one or two high order digit(s) identifying the system (grocery, drug, general merchandise, coupons), five digits which identify the manufacturer, five digits which identity the item and an optional one character check digit.
Update / Change Summary
02-09-1998 - Updated level of HyperText Markup Language (HTML) for use on the World Wide Web.
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02-16-1998 - Added Code 'ZZ' to "Table ID: 128X340 Description:Reference Number Qualifier"
X12 Transaction Subset Index
This table contains a current list of available IBM ASC X12 Transaction Subsets and their respective revision dates. You may order the latest from your IBM contact or through the 800 telephone number listed on the cover of this document.
Table 22. Available X12 Subsets Revised: 16 Feb 1998ASC Code
Transaction Subset Name Last Revision
Date
ASC X12
Level 204 Motor Carrier Shipment Information 9 Feb
1998 003040
214 Transportation Carrier Shipment Status Message
9 Feb 1998
003040
810 Invoice 9 Feb 1998
003040
820 Payment Order/Remittance Advice 9 Feb 1998
003040
824 Application Advice 9 Feb 1998
003040
830 Planning Schedule with Release Capability
9 Feb 1998
003040
838 Trading Partner Profile 9 Feb 1998
003040
846 Inventory Inquiry/Advice 9 Feb 1998
003040
850 Purchase Order 16 Feb 1998
003040
852 Product Activity Data 9 Feb 1998
003040
855 Purchase Order Acknowledgement 16 Feb 1998
003040
856 Ship Notice/Manifest 9 Feb 1998
003040
860 Purchase Order Change Request - Buyer Initiated
16 Feb 1998
003040
861 Receiving Advice/Acceptance Certificate
9 Feb 1998
003040
862 Shipping Schedule 9 Feb 1998
003040
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