DUE ON Friday, February 20, 2009 by 5:00 p.m. in the Office of Student Services.

DUE ON Friday, February 20, 2009 by 5:00 p.m. in the Office of Student

Services

Why do we Register?Why do we Register?

Privileges of Registered Student Privileges of Registered Student OrganizationsOrganizations The right to use the name of Arkansas Tech The right to use the name of Arkansas Tech

University in connection with organizational University in connection with organizational activitiesactivities

Coordinated use of facilities of the University, to Coordinated use of facilities of the University, to include buildings, grounds, equipment, and include buildings, grounds, equipment, and assistance from staff,assistance from staff,

Right to request news coverage by the Right to request news coverage by the ArkaTech, and TECH Radio & TVArkaTech, and TECH Radio & TV

Ability to apply for Student Development Funds,Ability to apply for Student Development Funds, To sponsor or present a public performance on To sponsor or present a public performance on

University property, andUniversity property, and To have an agency accountTo have an agency account

RSO General RSO General RequirementsRequirements

Conduct activities in a manner consistant Conduct activities in a manner consistant with the regulations, standards, and with the regulations, standards, and Code Code of Conductof Conduct at Arkansas Tech University, at Arkansas Tech University,

Shall not haze (see Hazing Affidavit)Shall not haze (see Hazing Affidavit)On or Off campus activities must be On or Off campus activities must be

approved by the Office of Student Servicesapproved by the Office of Student ServicesAccountable for members’ acts committed Accountable for members’ acts committed

on behalf of the organizationon behalf of the organizationAll organizations must be properly All organizations must be properly

recognized by the Universityrecognized by the University

GovernmentalGovernmentalHonoraryHonoraryReligiousReligiousSocialSocialSpecial InterestSpecial InterestStudent PublicationsStudent PublicationsUniversity SponsoredUniversity Sponsored

Student OrganizationStudent OrganizationClassificationsClassifications

COMPLETE list of Officers (elected and / or COMPLETE list of Officers (elected and / or appointed)appointed)

Name, Title, Mailing Address, Phone number, EmailName, Title, Mailing Address, Phone number, Email This should be local contact information for officers This should be local contact information for officers

rather than their address at home.rather than their address at home.

Per 2008-09 Student HandbookPer 2008-09 Student Handbook ““Students on academic or disciplinary probation may Students on academic or disciplinary probation may

not hold offices in RSOs”not hold offices in RSOs”

As elections (regular or special) are held, please As elections (regular or special) are held, please turn in a COMPLETE list of the new officers turn in a COMPLETE list of the new officers contact information to the Office of Student contact information to the Office of Student Services within 5 business days of the election.Services within 5 business days of the election.

Officer / Contact Officer / Contact InformationInformation

Per 08-09 Student HandbookPer 08-09 Student Handbook ““Each organization shall have an active Each organization shall have an active

advisor who is a faculty member, an academic advisor who is a faculty member, an academic department staff member or a member of the department staff member or a member of the administrative staff.”administrative staff.”

Active vs. InactiveActive vs. Inactive ActiveActive

Mutual contact is maintainedMutual contact is maintainedAttends some organizational meetings/eventsAttends some organizational meetings/eventsProvides support for organization membersProvides support for organization members

InactiveInactiveVirtually no contact maintainedVirtually no contact maintained

Faculty AdvisorFaculty Advisor

Per 2008-2009 Student HandbookPer 2008-2009 Student Handbook ““No organization shall require of its members No organization shall require of its members

any activity incompatible with scholastic any activity incompatible with scholastic attainment or acceptable general attainment or acceptable general development. In particular, hazing in any form development. In particular, hazing in any form is prohibited. No student or group of students is prohibited. No student or group of students will be permitted to use mental, verbal, or will be permitted to use mental, verbal, or physical violence against, or in any way physical violence against, or in any way jeopardize the health, scholastic standing, or jeopardize the health, scholastic standing, or civil liberties of another student or college civil liberties of another student or college personnel.”personnel.”

AR Hazing Act 75 of 1983AR Hazing Act 75 of 1983

Hazing AffidavitHazing Affidavit

Electronic copies of:Electronic copies of: Local Constitution (if not completed in Fall Local Constitution (if not completed in Fall

Term)Term)Organization Mission/PurposeOrganization Mission/PurposeMembership RequirementsMembership Requirements

Membership RosterMembership RosterAverage attendance for those groups without dues Average attendance for those groups without dues

paying memberspaying membersPer 2008-2009 Student HandbookPer 2008-2009 Student Handbook

““Active membership (those eligible to vote) in RSOs Active membership (those eligible to vote) in RSOs shall be limited to registered, full-time students.”shall be limited to registered, full-time students.”

Additional Additional ResourcesResources

All RSOs are required to maintain a secure, All RSOs are required to maintain a secure, University agency accountUniversity agency account

IncomeIncomeMembership Dues, Fundraising, Cash Rewards & Prizes, Membership Dues, Fundraising, Cash Rewards & Prizes, etc. etc. Allow for the use of payment via cash, check, or credit/debit Allow for the use of payment via cash, check, or credit/debit in Student Accountsin Student Accounts

ExpensesExpensesOn-campus and off-campus billsOn-campus and off-campus billsAllow for two weeks for check requestsAllow for two weeks for check requests

All forms are available onlineAll forms are available online All deposits should be made at the Student All deposits should be made at the Student

Accounts Office once a week regardless of the Accounts Office once a week regardless of the size of the deposit and per Controller; any daily size of the deposit and per Controller; any daily cash received in excess of $25.00 is to be cash received in excess of $25.00 is to be deposited daily.deposited daily.

Agency AccountsAgency Accounts

Any student organization that receives a receipt Any student organization that receives a receipt for goods or services purchased or rendered, to for goods or services purchased or rendered, to use as a reimbursement, must have the following:use as a reimbursement, must have the following: Companies nameCompanies name AddressAddress Phone numberPhone number Signature of a company representative Signature of a company representative

The receipt may be printed, stamped, or The receipt may be printed, stamped, or handwritten if it provides the above mentioned handwritten if it provides the above mentioned information. information.

ReceiptsReceipts

As stated in the general requirements for all As stated in the general requirements for all RSOs, BOTH on- and off-campus events must be RSOs, BOTH on- and off-campus events must be approved by the Office of Student Servicesapproved by the Office of Student Services

The RSO Event Form must be completed and turned in The RSO Event Form must be completed and turned in at least 5 business days prior to the date of the event at least 5 business days prior to the date of the event

All on-campus events are expected to adhere to All on-campus events are expected to adhere to University policy on alcohol and other drugsUniversity policy on alcohol and other drugs

University reserves right to require uniformed security University reserves right to require uniformed security officers if necessary officers if necessary

Violations of any part of this policy can result in Violations of any part of this policy can result in judicial actions against the organizationjudicial actions against the organization

On-/Off-Campus On-/Off-Campus EventsEvents

Per the 2008-2009 Student HandbookPer the 2008-2009 Student Handbook ““Requests for all on-/off-campus solicitation must be Requests for all on-/off-campus solicitation must be

approved by the office of Student Services. The Office approved by the office of Student Services. The Office of Student Services will review the requests and notify of Student Services will review the requests and notify the organization of the status of their request.”the organization of the status of their request.”

Requests must be filed at least 7 business days Requests must be filed at least 7 business days prior to the date(s) of solicitation/fundraising prior to the date(s) of solicitation/fundraising event. Requests will be reviewed within 3 event. Requests will be reviewed within 3 business days from receipt.business days from receipt.

Solicitation/Fundraising is only available in Doc Solicitation/Fundraising is only available in Doc Bryan, Young, or Chambers Cafeteria, unless Bryan, Young, or Chambers Cafeteria, unless otherwise approved.otherwise approved.

Solicitation/Fundraising Solicitation/Fundraising (On- / Off- Campus)(On- / Off- Campus)

Travel requests through the Student Travel requests through the Student Development Fund require more Development Fund require more than than 30 business days to process30 business days to process so so please plan accordingly. A good please plan accordingly. A good practice is to plan early.practice is to plan early.

For more information about Student For more information about Student Development Fund, please see Kathy Development Fund, please see Kathy Pierce, Doc Bryan 202.Pierce, Doc Bryan 202.

Student Development FundStudent Development Fund

• All travel forms for All travel forms for clubs/organizations must be clubs/organizations must be

completed and returned to the Office completed and returned to the Office of Student Services. In most cases, of Student Services. In most cases,

five (5) business days in advance for five (5) business days in advance for regular travel, fifteen (15) business regular travel, fifteen (15) business

days if using university vehicle.days if using university vehicle.• BUTBUT

• If your club/organization is applying If your club/organization is applying for the Student Development Fund, a for the Student Development Fund, a greater time frame is needed for the greater time frame is needed for the Student Development Fund requests Student Development Fund requests

to be processed.to be processed.

Student TravelStudent Travel

Effective January 6, 2009, any student who is identified Effective January 6, 2009, any student who is identified pursuant to the Digital Millennium Copyright Act as pursuant to the Digital Millennium Copyright Act as having downloaded material including, but not limited having downloaded material including, but not limited to, songs or movies in violation of United States to, songs or movies in violation of United States copyright law will sanctioned as follows:copyright law will sanctioned as follows:

• If the student is on scholarship, the scholarship will If the student is on scholarship, the scholarship will be withdrawn immediately and will not be reinstated;be withdrawn immediately and will not be reinstated;

• If the student is a student worker, their employment If the student is a student worker, their employment will be terminated; and will be terminated; and

• The student’s internet access at Arkansas Tech The student’s internet access at Arkansas Tech University will be terminated for the remainder of University will be terminated for the remainder of the semester. the semester.

http://www.atu.edu/cservices/plc-aucrp.shtmlhttp://www.atu.edu/cservices/plc-aucrp.shtml

Illegal downloading Illegal downloading NoticeNotice

The Office of Student Services offers 4 The Office of Student Services offers 4 methods for your RSO to market events and methods for your RSO to market events and announcementsannouncements Student Services Poster RouteStudent Services Poster Route Doc’s Place Banners/SignsDoc’s Place Banners/Signs OneTech AnnouncementOneTech Announcement University Calendar Web-siteUniversity Calendar Web-site

On-campus marketing is limited to events On-campus marketing is limited to events that are open to the whole campus !!!that are open to the whole campus !!! To ensure maximum exposure, To ensure maximum exposure,

posters/announcements should be turned in for posters/announcements should be turned in for distributed a minimum of 5 days prior to the event. distributed a minimum of 5 days prior to the event.

On Campus MarketingOn Campus Marketing

Student Services Poster RouteStudent Services Poster Route Submit 17 copies of the Submit 17 copies of the posterposter. Posters must . Posters must

include the name of the sponsoring include the name of the sponsoring organization & event, the purpose (if organization & event, the purpose (if necessary), the location, date & time and necessary), the location, date & time and contact informationcontact information

Upon receiving the material, the Office of Upon receiving the material, the Office of Student Services will distribute these items Student Services will distribute these items by by 3:00 pm on Monday or Thursday.3:00 pm on Monday or Thursday.

Flyers/Posters should be no greater than 11 X Flyers/Posters should be no greater than 11 X 17 in size17 in size

On Campus MarketingOn Campus Marketing

Doc’s Place Banners/SignsDoc’s Place Banners/Signs Maximum dimensions for banners/signs Maximum dimensions for banners/signs

are 36 x 72 inches and must be for are 36 x 72 inches and must be for VERTICAL display.VERTICAL display.

Banners/signs must include the name of Banners/signs must include the name of the sponsoring organization & event, the sponsoring organization & event, the purpose (if necessary), the location, the purpose (if necessary), the location, date & time and contact information.date & time and contact information.

Upon receiving, the Office of Student Upon receiving, the Office of Student Services will hang the banner/sign for Services will hang the banner/sign for you.you.

On Campus MarketingOn Campus Marketing

OneTech FormatOneTech Format Available by emailing Available by emailing

[email protected] Collins, University Brandi Collins, University Relations Relations

On Campus MarketingOn Campus Marketing

University CalendarUniversity Calendar

Requests for inclusion on the University Calendar Requests for inclusion on the University Calendar web-site must include the name of the sponsoring web-site must include the name of the sponsoring organization & event, the purpose (if necessary), organization & event, the purpose (if necessary), the location, date & time and contact information. the location, date & time and contact information.

To have your event included, submit a request (or To have your event included, submit a request (or a copy of your poster) via email to Cody Hill, a copy of your poster) via email to Cody Hill, Coordinator of Student Operations, at Coordinator of Student Operations, at [email protected] a minimum of 5 business days prior a minimum of 5 business days prior to the event.to the event.

On Campus MarketingOn Campus Marketing

Please refer to the 2008-2009 Please refer to the 2008-2009 Student Handbook for more Student Handbook for more information about the policies information about the policies and procedures that all and procedures that all recognized student recognized student organizations must follow while organizations must follow while on or off the campus of Arkansas on or off the campus of Arkansas Tech UniversityTech University

Additional RSO policiesAdditional RSO policies

The Arkansas Tech University The Arkansas Tech University Spring Leadership Banquet will be Spring Leadership Banquet will be held Monday, April 20held Monday, April 20thth , 2009 in , 2009 in the Chambers East Dining Hall.the Chambers East Dining Hall.

Please refer to your packet for the Please refer to your packet for the nominations forms for outstanding nominations forms for outstanding club / outstanding advisor. club / outstanding advisor.

Awards / Leadership Awards / Leadership BanquetBanquet

The student government The student government association will be offering a association will be offering a cash prize for the winner of this cash prize for the winner of this years homecoming theme, look years homecoming theme, look for details in late spring. for details in late spring.

Student Government Student Government Homecoming 2009Homecoming 2009

DUE ON Friday, February 20, 2009