© Boardworks Ltd 2003 1 of 17 Data Handling Outside School Handling Data Organizations and Data Handling For more detailed instructions, see the Getting.

© Boardworks Ltd 20031 of 17

Data Handling Outside School

Handling Data

Organizations and Data Handling

For more detailed instructions, see the Getting Started presentation.

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How do they do it?

There are many organizations that hold data about each and every one of us.

Who has information about you?

Who has data about your parents/adults in your household?

Local Authority

Registrar of Births

DoctorSchool

BankTax Office

DVLA Passport Office


Data is obtained in a number of ways.

Some data is exchanged for rewards:For example, loyalty or reward cards.

Some data has to be given to organizations by law:For example, registering a birth, death or marriage.

Some data needs to be given when necessary:For example, details of employment when opening a bank account.


Name

Date of birth

Address

Time at this address

Occupation

Number of children

Hobbies

Weekly shop total

Contents of shopping

Types of data stored


If your family uses a store loyalty card then the store knows all the information on the previous slide about each customer.

If the customer uses a store’s own credit card, then store will also know their:

bank account detailsloans and other credit cards heldsalary detailsproperty ownership or rent.


What’s in it for me?


Hidden messages

Most products have a bar code – a Unique Product Code – which is scanned when the product is purchased.

Price Database

When the barcode is scanned the product details match up with the EPOS (electronic point of sale) computer system in the store.

This in turn sends back the price which is then printed on the receipt.


Check digit – checks product is scanned correctly

Item/product number – this

identifies the product

Manufacturer’s number

Country of origin

The barcode does not contain price details.


Great technology

Most organizations have Electronic Point Of Sales terminals.

These are the tills in stores, which are connected to a main computer, that contains a huge database, which contains all product details and prices.

EPOS systems allow stores to keep detailed records of what is sold, at what time, by which sales assistant and at which till.

This system allows stores to forecast sales based on previous detailed history of sales.

Goods are automatically re-ordered based on sales.



Electronic Funds Transfer at Point Of Sale (otherwise known as EFTPOS) is the method used to transfer money from a customer’s credit or debit card account to the organization’s bank account.

This means that customers do not have to carry large amounts of money.

It is better than writing a cheque as there is no maximum limit, as long as there is enough credit or funds available in the customer’s account.


That’s personal

Organizations use the personal data we give them for a number of reasons….



They know my name

Different data is collected by many different organizations. How many have information about you?


Some people believe that records are better kept on paper and locked in a safe place, than

stored electronically on a computer.

What do you think?


Paper or disk?


Each person has some data stored about them by a number of organizations.

Many stores use loyalty cards as a means of obtaining detailed information about customers.

Bar codes – the Unique Product Code – is the easiest way of capturing information about a product.

Electronic Point Of Sales (EPOS) terminals provide many benefits to customers and organizations.

Electronic Funds Transfer at Point Of Sale (EFTPOS) allows funds to be transferred from a customer’s credit or debit card to the organization’s bank account.

Summary

What can I remember?

© Boardworks Ltd 2003 1 of 17 Data Handling Outside School Handling Data Organizations and Data Handling For more detailed instructions, see the Getting.

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