~ METRO MINUTES/PROCEEDINGS LOS ANGELES COUNTY MEROPOLITAN TRASPORTATION AUTHORITY REGULA BOAR MEETING BOAR OF DIRECTORS MTA Headquarers 3rd Floor - Board Room One Gateway Plaza, Los Angeles July 25,2002 Caled to order at 9:50 a.m. Directors Present: Hal Bemson, Chai Zev Yaroslavsky, 1st Vice Chair Frank Roberts, 2nd Vice Chai Michael Antonovich Yvonne Brathwaite Burke John Fasana James Hahn Paul Hudson Don Knabe Gloria Molina Pam O'Connor Beatrice Proo Allison Y oh Doug Failing, Ex Officio Chief Executive Officer - Roger Snoble Board Secretai - Michele Jackson Ethcs Officer - Kaen Gorman Interi Inspector General - William Waters General Counsel - County Counsel
31
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~METRO
MINUTES/PROCEEDINGS
LOS ANGELES COUNTYMEROPOLITAN TRASPORTATION AUTHORITY
REGULA BOAR MEETINGBOAR OF DIRECTORS
MTA Headquarers3rd Floor - Board Room
One Gateway Plaza, Los Angeles
July 25,2002Caled to order at 9:50 a.m.
Directors Present:
Hal Bemson, ChaiZev Yaroslavsky, 1st Vice ChairFrank Roberts, 2nd Vice ChaiMichael AntonovichYvonne Brathwaite BurkeJohn FasanaJames HahnPaul HudsonDon KnabeGloria MolinaPam O'ConnorBeatrice ProoAllison Y ohDoug Failing, Ex Officio
Chief Executive Officer - Roger SnobleBoard Secretai - Michele Jackson
Ethcs Officer - Kaen GormanInteri Inspector General - William Waters
General Counsel - County Counsel
NOTE: Members voting are reflected on the attached "RECAP OFPROCEEDINGS" matri.
2. APPROVED ON CONSENT CALENDAR Minutes of Special BoardMeeting held June 12,2002 and Regular Board Meeting held June 27,2002.
3. Chief Executive Officer's Report
. Presented Resolutions to Operators Garlan Brown and Don Smith.
. Recognition of Operators Myra Jackson, Sarah Onopa - Bemal and
Tamara Houston.· Recognition of Finance employees for txcellence in accounting.. General Managers meeting of major transit properties in Califomia.. Senate Appropriations Subcommittee.
· Customer Survey.
. Muni Fare Share report postponement until September.
4. Chair's Report
Chair Bemson announced a Special Board Meeting August 15, 2002.
2
6. APPROVED ON CONSENT CALENDAR award of three-year firmfixed-price requirements contracts under Bid 02-0206 to the lowestresponsive, responsible bidders for paper products for an amount notto exceed $2,633,027, inclusive of sales tax and two one-year options:
A. Gale Supply Company for line item I, windshield towel, for atotal contract value of $36,258;
B. Kathco Products for line item 2, "C" fold towel, for a totalcontract value of $123,317;
C. Empire Cleaning Supply for line item 3, single fold towel, andline item 5, roll towel, for a total contract value of $270,265; and
D. Easterday Janitorial Supply Co. for line item 4, pop-up bondedcellulose wipers, for a total contract value of $2,204, 187.
7. APPROVED ON CONSENT CALENDAR award of a firm fixed-priceContract OP33451 146 to ARNC, the highest ranked proposer, toprovide a new Light Rail Supervisory Control and Data Acquisition(SCADA) System for a period not to exceed five years in the amount of$8,718,158, inclusive of exercised contract options.
8. APPROVED ON CONSENT CALENDAR:
A. a split award on a ten-year Public/Private Partnership, ContractOP3390064 lA, to Trllium USA, Inc., Salt Lake City, UT, todesign, build, finance and maintain a CNG fueling station atDivision 3, for an amount not to exceed $12,336,320;
B. a split award on a ten-year Public/Prvate Partnership, Contract
OP33900641B, to The Hanover Company, Broken Arow, OK, todesign, build, finance and maitain a CNG fueling station atDivision 8, for an amount not to exceed $14,262,044;
C. execution of a supplemental Municipal Lease Agreement withGE Capital Public Finance, Inc., Minneapolis, MN, as the lendingsource for Hanover, in the amount of $7,092,271, the cost ofwhich is included in the total contract amount shown above inB; and
3
D. negotiation and execution of change orders as required withTrllium and Hanover in an aggregate amount not to exceed$2,660,000.
9. APPROVED ON CONSENT CALENDAR bya 2/3 vote of the Board:
A. a finding that the only responsive, responsible bid forinstallation of two Robotic Paint Booth Dry FiltrationSystems under Public Utilities Code Section 130233 has beenrejected and the equipment installation may be purchased at alower price on the open market; and
B. executing a firm fixed-price contract with Evans and Sons, Inc.
for installation of two Dry Filtration Systems at the RegionalRebuild Center at a unit price of $300,000 each with acumulative total of $600,000.
10. APPROVED ON CONSENT CALENDAR:
A. results of the May 18, 2002 Public Hearing; and
B. entering into a Servce Agreement between the LACMTA and theCity of Norwalk-Norwalk Transit System to transfer operationof a 9.2 mile segment of Line 125 for six years, effectiveSeptember 1, 2002 through June 30, 2008.
11. APPROVED ON CONSENT CALENDAR award of a five-year unit ratecontract with EOS Group to provide ancillar health care services
for the MTA's self-insured Workers' Compensation Claims Program foran amount not to exceed $12,273,414, inclusive of two one-yearoptions.
12. APPROVED award, and directed staff to report back in one year withstatus, of a five-year firm fixed-price revenue contract to ViacomOutdoor Group Inc., effective January 1, 2003, for the right to sell anddisplay:
4
A. standard exterior and interior advertising on the Metro Busfleet for a firm fixed revenue price of $57,900,000, inclusive ofthree one-year options; and
B. wrapped advertising on not more than 100 buses in the MetroBus fleet for a firm fixed revenue price of $12, 100,000, inclusiveof three one-year options.
Total revenue contract amount is $70,000,000.
13. APPROVED UNDER OPERATIONS COMMIITEE AUTHORI1Y award ofa four-year fixed-price unit rate Contract OP39402524 to DellnerCouplers, Inc., the lowest responsive, responsible bidder for theoverhaul of Metro Red Line Heavy Rail Vehicle couplers for anamount not to exceed $609,752.
14. APPROVED UNDER OPERATIONS COMMITIE AUTHORI1Y award ofa five-year, firm fixed-price contract under Bid 04-0225 to HermanMiller Workplace Resource, the lowest responsive, responsible bidder,to provide Herman Miller and Geiger Office Furniture componentsfor an amount not to exceed $625,000, inclusive of sales tax.
16. APPROVED UNDER CONSTRUCTON COMMIITE AUTHORI1Yexecution of Change Order 63 to Contract B641, Radio, with Ame1coElectric SF, Inc. to settle all outstanding claims and closeout issueson Segment 2 Wilshire/Vermont Corrdor, Segment 3 North Hollywoodand Mid-City Extensions, in the amount of $775,000, increasing thetotal contract value from $18,892,945 to $19,667,945.
17. APPROVED UNDER CONSTRUCTION COMMIITEE AUTHORI1Yexecution of Change Order 34 to Contract P2000, Los AngelesStandard Light Rail Vehicle, with Siemens Transportation Systems,Inc. to modif the destination sign and message systems for the 52light rail vehicles currently on order, in the amount of $245,000,increasing the total contract value from $214,559,333 to$214,804,333.
5
18. APPROVED UNDER CONSTRUCTION COMMIITE AUTORI1Ynegotiation and execution of Change Order 38 to Contract P2000, LosAngeles Standard light Rail Vehicle, with Siemens TransportationSystems, Inc. covering MTA performance of various rework andmaintenance overhaul tasks for the 52 light rail vehicles currentlyon order, in the credit amount of not less than $778,800, reducing thetotal contract value from $214,559,333 to $213,780,533.
19. APPROVED UNDER CONSTRUCTON COMMIITEE AUTORI1Yauthoriing the General Engineering Consultant, Contract EO 1 1 1, toperform Segment 3 North Hollywood work by issuing task orders inan amount not to exceed $350,000, increasing the current Board.authoried total amount from $13,200,000 to $13,550,000.
20. APPROVED UNDER CONSTRUCTION COMMIITE AUTORI1Y anincrease in the Authoriation for Expenditure to Contract MC058,resident engineering services, with URS Corporation to provide
funding in the amount of $306,876, increasing the current amountfrom $354,062 to $660,938.
22. AUTHORIZED ON CONSENT CALENDAR the CEO to:
A. negotiate and execute Change Order 5 to Contract Work Order 1to Contract PM022, Project Management Assistance, with URSCorporation to provide support services for the Eastside LightRail Transit Project from August 1, 2002 to June 30, 2003, foran amount not to exceed $2,131,562, increasing the CWO valuefrom $1,295,956 to $3,427,518;
B. negotiate and execute Change Order 2 to Contract Work Order 3to Contract PM022, Project Management Assistance, with URSCorporation to provide support servces for the Mid-City /Wilshire Bus Rapid Transit Project from August 1, 2002 toJune 30,2003, for an amount not to exceed $109,101,
increasing the CWO value from $123,517 to $232,618;
6
26. AUTORIZED ON CONSENT CALENDAR:
A. selection of the following firms under RFIQ PS-02-52 10- 13 to
participate in the MTA's Municipal Finance Pool for a period offive years:
1. Fulbright & Jaworski LLP
2. Hawkins, Delafield and Wood
3. Kutak Rock LLP4. Law Offices of Samuel Norber
5. Nixon Peabody LLP6. Nossaman, Guthner, Knox and Elliott LLP7. O'Melveny and Myers LLP8. Orrck Herrngton and Sutcliffe9. Pillsbury Winthrop LLP
10. Robinson and Pearman LLP
B. the CEO, working through County CounseL, to establish contractualrelationships with these firms on behalf of the MTA.
29. RECEIVD AND FILED UNDER COMMIITEE AUTHORI1Y themonthly status report on the implementation of the August 2001Booz-A1len Management Audit recommendations.
30. RECEIVD AND FILED UNDER COMMIITEE AUTHORI1Y themonthly report of Management Audit Services.
31. APPROVED ON CONSENT CALENDAR adoption of the followingpositions on state legislation:
A. AB 2048 (Salinas) - Exempt transit agencies from currentvideotape storage requirements. Clarifies videotapes orrecordings that are evidence, pending litigation until the incidentis resolved. Defines routine video monitoring. SUPPORT
B. AB 2360 (Dutra) - Would implement a competitive grantprogram for additional funds from the proposed state budget forthe Freeway Servce Patrol Program. SUPPORT
8
C. SB 1856 (Costa) - Enact the High Speed Train Bond subject tovoter approval which would provide for the issuance of $9 billionin general obligation funds for planning and construction. Wouldrequire the Authority to pursue and obtain other private or publicfunds to augment the bond proceeds. WORK WITH AUTHOR
32. APPROVED ON CONSENT CALENDAR, contingent upon resolution ofany protest, award of a five-year firm fixed-price unit rate contract toLabCorp for drug testing laboratory services for an amount not toexceed $566,710, inclusive of two one-year options.
33. APPROVED ON CONSENT CALENDAR the following revisions to theMTA Procurement Policies and Procedures Manual:
A. add Appendix D, "Listing of Mandatoiy FTA Flow DownRequirements" ;
B. authorie the CEO to update Appendix D, "Listing of MandatoiyFTA Flow Down Requirements", to keep current with federal lawand regulation changes; and
C. incorporate updated policy language providing for clarity in theCheck Request processing policy.
34. ADOPTED, AS AMENDED BY FASANA, the MTA Security Policy thatprovides a high level of security to the MTA customers, employees andpropert .
FASANA AMNDMENT: MTA seeks to ensure that bus and raipassengers receive the same security servces that pedestrans anddrivers of passenger or commercial vehicles receive from local lawenforcement agencies.
9
37. CLOSED SESSION:
A. Conference with Legal Counsel-Existing Litigation-G.C.54956.9(a):
1. Hemandez v. MTA, Case No. BC250135
APPROVED settlement in the amount of $225,000.
2. Yue v. MTA, Case No. BC256256
APPROVED settlement in the amount of $ 1 million.
3. Flores v. MTA, Case No. CV-00-12188 CBM
No Report.
4. EMC v. MTA, Case No. BC207617
APPROVED settlement of litigation for payment by MTA of$ 1 million on the condition that EMC joint venture receive nonet payment until all sub-contractors are satisfied.
5. MTA v. B&M Enterprises, Case No. BC258743
MTA will dismiss the lawsuit in exchange for payment to theMTA of $400,000.
B. Conference with Legal Counsel-Anticipated Litigation-GC 54956.9(b):
APPROVED final closeout of eight (8) remaining contracts betweenthe MTA and Tutor-Saliba-Perii, other than the contracts that aresubject to litigation, for a total final payment of $12.5 million.
C. Conference with Legal Counsel-Anticipated Litigation-GC 54956.9(c):
No Report.
10
D. Public Employee Performance Evaluation - G.C. 54957:
Chief Executive Officer
No Report.
E. Conference with Labor Negotiator - G.C. 54957.6:
Agency Negotiators:Employee Organizations:
Roger Snob Ie and Brenda DiederichsAFSCME, ATU and Engineers andArchitects Association
No Report.
RECEIVD public comment.
ADJOURNED in memoiy of Ralph Lauro, DuPont Safety ProgramConsultant.
Prepared by: Rhodona EnrightRecording Secretai
11
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I **Requires two-thirds vote of the Board.
I AP
PR
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IA
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I y I
y I
y I
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16,
17,
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19,
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ON
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NT
Regular Board Meetig held June 27,
CA
LE
ND
AR
2002
.
Chi
ef E
xecu
tive
Off
cer's
Rep
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. Pre
sent
ed R
esol
utio
ns to
: Ope
rato
rsG
arla
n B
row
n, D
on S
mith
, Myr
aJa
ckso
n, S
arah
Ono
pa-B
erna
l and
Tam
ara
Hou
ston
for
acts
of h
eroi
sm.
. Rec
ogni
tion
of F
inan
ce e
mpl
oyee
s fo
r I R
EC
EIV
ED
RE
PO
RT
AN
DP
IP
IP
IP
IP
Ip
IP
,pi
p,P
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IP
I3
lexcellence in accountig.. . PRESENTED RESOLUTIONS I