To: All owners, YKCC #13 (Forrest Park) From: YKCC #13 Board Date: 15 October 2013 Re: Proposed Changes to YKCC #13 By-laws The Yellowknife Condominium Corporation #13's by-laws have not been updated since their creation in 1992. The Board is proposing the following changes to the by-laws to update and refresh. At the meeting on 17 November 2013, the membership will vote on each item in turn. There are 17 in total. A PDF copy of the 1992 By-Laws is available for download on the website for your reference at http://ykcondocorp13.weebly.com/publications.html . We need 66 2/3 % of the unit share to pass each proposed change. That means 18 Yes votes out of a possible 26. In cases of a co-owned unit, only one member may vote at a time. If you are unable to attend, please ensure you fill out and send a Proxy form. Proxy forms are available for download at http://ykcondocorp13.weebly.com/publications.html . In the following document, Yellow highlight indicates a change or addition. Red highlight indicates a removal without any replacing text.
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To: All owners, YKCC #13 (Forrest Park) From: YKCC #13 Board Date: 15 October 2013 Re: Proposed Changes to YKCC #13 By-laws The Yellowknife Condominium Corporation #13's by-laws have not been updated since their creation in 1992. The Board is proposing the following changes to the by-laws to update and refresh. At the meeting on 17 November 2013, the membership will vote on each item in turn. There are 17 in total. A PDF copy of the 1992 By-Laws is available for download on the website for your reference at http://ykcondocorp13.weebly.com/publications.html. We need 66 2/3 % of the unit share to pass each proposed change. That means 18 Yes votes out of a possible 26. In cases of a co-owned unit, only one member may vote at a time. If you are unable to attend, please ensure you fill out and send a Proxy form. Proxy forms are available for download at http://ykcondocorp13.weebly.com/publications.html. In the following document, Yellow highlight indicates a change or addition. Red highlight indicates a removal without any replacing text.
Proposed changes to Yellowknife Condominium Corporation By-laws, October 2013: Proposed Change # 1) Add a table of contents. Proposed Change # 2) For the entire document add “hers” to all references to “his” - should read “his/hers.” Also, for "he" and "she" - should read "he/she". Proposed Change # 3) Page 2, 1.00 m. PART I -- DEFINITIONS, INTERPRETATIONS AND APPLICATIONS
1.00 The following definitions shall apply to all parts
of these By-Laws, unless the context or subject
matter requires a different meaning.
Current: m. a "member in good standing" means someone who
has duly paid all assessments payable in
respect of his unit within the last thirty
(30) days;
Proposed: m. a "member in good standing" means someone who
has duly paid all assessments payable in
respect of his unit within (30) days of the
most recent monthly condo fee due date;
Proposed Change # 4) Page 8, 3.00 d.
PART III - THE CORPORATION
DUTIES OF THE CORPORATION 3.00 In addition to the duties of the Corporation set
forth in the Act, the Corporation, through its
Board shall:
Current:
d. provide and maintain in force public liability
insurance on the common areas;
Proposed: d. at the discretion of the board, provide and
maintain public liability insurance on the
common areas;
Proposed Change # 5) Page 12, 4.02
Current: NOMINATION OF BOARD MEMBERS
4.02 There shall be a call for nominations two (2) months
before the schedule date for the Annual General
Meeting. Nominated names shall be submitted in
writing at least five (5) weeks before the Annual
General Meeting, and each nomination so submitted
shall be nominated by two (2) persons both of whom
shall be owner(s) of two (2) condominium units. One
(1) month before the Annual General Meeting, a brief
biography of all nominees shall be distributed to
the members.
Proposed: NOMINATION OF BOARD MEMBERS
4.02 There shall be a call for nominations two (2) months
before the scheduled date for the Annual General
Meeting. Nominated names shall be submitted in
writing at least five (5) weeks before the Annual
General Meeting, and each nomination so submitted
shall be nominated by two (2) persons both of whom
shall be owner(s) of two (2) condominium units. One
(1) month before the Annual General Meeting, a brief
biography of all nominees shall be distributed to
the members.
Proposed Change # 6) Page 14, 4.04 c.
DUTIES OF OFFICERS
4.04 The duties of the elected Board members shall be as
follows :
Current: c. Treasurer
The Treasurer shall be the Chief Financial
Officer of the Corporation and, in the absence
of both the President and the Vice President,
shall assume the office of the Chief Executive
Officer of the Corporation.
The Treasurer shall prepare a financial
statement of the Corporation for each general
meeting. The Treasurer shall have an audited
financial statement ready for presentation to
the membership at each Annual General Meeting,
the firm of chartered accountants used for the
audit have been selected at the previous
Annual General Meeting by the unit owners
attending that meeting. The audited financial
statement shall be prepared within 90 days
after the Corporation's fiscal year-end: the
fiscal year shall commence the day after the
date and month shown as the original
registration date of these by-laws.
Proposed:
c. Treasurer
The Treasurer shall be the Chief Financial
Officer of the Corporation and, in the absence
of both the President and the Vice President,
shall assume the office of the Chief Executive
Officer of the Corporation.
The Treasurer shall prepare a financial
statement of the Corporation for each general
meeting. The Treasurer shall have an audited
financial statement – which shall be prepared
by either an internal audit committee
appointed by the Board (refer to Part IV,
Section 4.d, herein) or an external auditor
(normally a chartered accountant), as the case
may be – ready for presentation to the
membership at each Annual General Meeting. The
audited financial statement shall be prepared
within 90 days after the Corporation's fiscal
year-end: the fiscal year shall commence the
day after the date and month shown as the
original registration date of these by-laws.
Proposed Change # 7) Page 14, 4.04 c. DUTIES OF OFFICERS
4.04 The duties of the elected Board members shall be as
follows :
Current: c. Treasurer
The Treasurer shall be the Chief Financial
Officer of the Corporation and, in the absence
of both the President and the Vice President,
shall assume the office of the Chief Executive
Officer of the Corporation.
The Treasurer shall prepare a financial
statement of the Corporation for each general
meeting. The Treasurer shall have an audited
financial statement ready for presentation to
the membership at each Annual General Meeting,
the firm of chartered accountants used for the
audit have been selected at the previous
Annual General Meeting by the unit owners
attending that meeting. The audited financial
statement shall be prepared within 90 days
after the Corporation's fiscal year-end: the
fiscal year shall commence the day after the
date and month shown as the original
registration date of these by-laws.
Proposed:
c. Treasurer
The Treasurer shall be the Chief Financial
Officer of the Corporation and, in the absence
of both the President and the Vice President,
shall assume the office of the Chief Executive
Officer of the Corporation.
The Treasurer shall prepare a financial
statement of the Corporation for each general
meeting. The Treasurer shall have an audited
financial statement ready – which shall be
prepared by either an internal audit committee
appointed by the Board (refer to Part IV,
Section 4.d, herein) or an external auditor
(normally a chartered accountant), as the case
may be – for presentation to the membership at
each Annual General Meeting, the firm of
chartered accountants used for the audit have
been selected at the previous Annual General
Meeting by the unit owners attending that
meeting. The audited financial statement shall
be prepared within 90 days after the
Corporation's fiscal year-end: the fiscal year
end shall match the calendar year end.
Proposed Change # 8) Add clause 4.00 d.
PART IV - THE CORPORATION AND THE BOARD
THE BOARD
4.00 The Board shall be the governing body of the
Corporation between Annual General Meetings, and
shall take such action and decisions as may be
necessary to administer the Corporation before a
meeting can be convened.
Current: No clause d. Proposed:
d. The executive shall establish an internal audit
committee consisting of 3 members, the
responsibility of which will be to review and
approve financial statements prepared by the
treasurer, no later than 30 days prior to the AGM.
Where an internal audit committee cannot be formed,
than at the discretion of the executive an
external auditor shall be retained.
Proposed Change # 9) Page 15, 4.04 DUTIES OF OFFICERS
4.04 The duties of the elected Board members shall be as
follows :
Current: c. Secretary
Proposed: d. Secretary
Proposed Change # 10) Page 18, 5.00 ANNUAL GENERAL MEETINGS
Current: 5.00 The first Annual General Meeting shall be convened
by the Board within three (3) months of the
registration of the Corporation. Subsequent Annual
General Meetings shall be held once in each
calender year. Not more than fifteen (15) months
shall elapse between the date of one Annual General
Meeting and that of the next.
Proposed: 5.00 The first Annual General Meeting shall be convened
by the Board within three (3) months of the
registration of the Corporation. Subsequent Annual
General Meetings shall be held once in each
calendar year. Not more than fifteen (15) months
shall elapse between the date of one Annual General