1 Approval Date: March 7, 2016 Minutes of Monday, February 15, 2016 REGULAR MEETING The Union County Board of Commissioners met in a regular meeting on Monday, February 15, 2016, at 7:00 p.m. in the Commissioners’ Board Room, First Floor, Union County Government Center, 500 North Main Street, Monroe, North Carolina. The following were PRESENT: Chairman Stony D. Rushing, Vice Chairman Frank H. Aikmus, Jr., Commissioner Richard B. Helms, and Commissioner Lance Simpson ABSENT: Commissioner Jerry B. Simpson ALSO PRESENT: Cynthia A. Coto, County Manager; Lynn G. West, Clerk to the Board of Commissioners; Michelle Lancaster, Assistant County Manager; Michael James, Assistant to the County Manager; Jeff Crook, Executive Attorney; Jeff Yates, Executive Director of Administrative Services/CFO; H. Ligon Bundy, County Attorney; members of the press and interested citizens General Business: Opening of Meeting 1. Invocation – Commissioner Helms recognized Billy Austin, Assistant Scout Master and members of Boy Scout Troop 169 – Wyatt Austin, Masen Tarte, and Danny Helms. He stated the members are in attendance tonight in order to fulfill the requirements of their Communications merit badge, which is an Eagle Scout requirement. He said Troop 169 is proud to have produced 99 Eagle Scouts in its history, and these three members are on their way to making it 103 Eagle Scouts. Commissioner Helms offered the invocation. 2. Pledge of Allegiance – Wyatt Austin, Masen Tarte, and Danny Helms, members of Boy Scout Troop 169 from Unionville led the body and audience in reciting the Pledge of Allegiance to the flag of the United States of America. The Commissioners greeted the members of the Scout Troop and Chairman Rushing presented the members and Assistant Scout Master Billy Austin with a Union County lapel pin.
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Approval Date: March 7, 2016
Minutes of Monday, February 15, 2016
REGULAR MEETING
The Union County Board of Commissioners met in a regular meeting on Monday, February 15,
2016, at 7:00 p.m. in the Commissioners’ Board Room, First Floor, Union County Government
Center, 500 North Main Street, Monroe, North Carolina. The following were
PRESENT: Chairman Stony D. Rushing, Vice Chairman Frank H. Aikmus, Jr.,
Commissioner Richard B. Helms, and Commissioner Lance Simpson
ABSENT: Commissioner Jerry B. Simpson
ALSO PRESENT: Cynthia A. Coto, County Manager; Lynn G. West, Clerk to the Board of
Commissioners; Michelle Lancaster, Assistant County Manager; Michael
James, Assistant to the County Manager; Jeff Crook, Executive Attorney;
Jeff Yates, Executive Director of Administrative Services/CFO; H. Ligon
Bundy, County Attorney; members of the press and interested citizens
General Business:
Opening of Meeting
1. Invocation – Commissioner Helms recognized Billy Austin, Assistant Scout Master and
members of Boy Scout Troop 169 – Wyatt Austin, Masen Tarte, and Danny Helms. He
stated the members are in attendance tonight in order to fulfill the requirements of their
Communications merit badge, which is an Eagle Scout requirement. He said Troop 169
is proud to have produced 99 Eagle Scouts in its history, and these three members are on
their way to making it 103 Eagle Scouts.
Commissioner Helms offered the invocation.
2. Pledge of Allegiance – Wyatt Austin, Masen Tarte, and Danny Helms, members of Boy
Scout Troop 169 from Unionville led the body and audience in reciting the Pledge of
Allegiance to the flag of the United States of America.
The Commissioners greeted the members of the Scout Troop and Chairman Rushing
presented the members and Assistant Scout Master Billy Austin with a Union County
lapel pin.
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Employee Recognition
3. GFOA Distinguished Budget Presentation Award
Chairman Rushing stated that the Government Finance Officers Association of the United States
and Canada (GFOA) announced that Union County has received the GFOA’s Distinguished
Budget Presentation Award for its budget. He explained that in order to receive this award,
Union County had to satisfy nationally recognized guidelines for effective budget presentation.
He stated these guidelines are designed to assess how well an entity’s budget serves as: a policy
document, a financial plan, and operations guide, and a communications device. He further
stated the budget documents must be rated “proficient” in all four categories, and the fourteen
mandatory criteria within those categories, to receive the award.
Commissioner Lance Simpson presented the Certificate evidencing the award to Andrea
Robinson, Division Director, for Budget.
4. Service Award and Retiree Recognition – On behalf of the Board of Commissioners,
Chairman Rushing recognized employee service award recipients for the month of February for
their full-time continuous service as follows and the employee retirements for the month of
January:
5 YEARS OF SERVICE SERVICE AREA
MICHAEL BOITNOTT SHERIFF’S OFFICE
RAE ALEPA HUMAN SERVICES
JERICA RHODES HUMAN SERVICES
10 YEARS OF SERVICE SERVICE AREA
TONDA HORNE PUBLIC WORKS
MARIA NEWLOVE HUMAN SERVICES
KEVIN WILLIAMS HUMAN SERVICES
20 YEARS OF SERVICE SERVICE AREA
PAMELA RIVERS GROWTH MANAGEMENT
25 YEARS OF SERVICE SERVICE AREA
CYNTHIA SMITH HUMAN SERVICES
JANUARY RETIREMENTS:
EMPLOYEE NAME SERVICE AREA/DIVISION UNION COUNTY SERVICE
JAMES SMITH SHERIFF’S OFFICE 5 YEARS
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Informal Comments
There were no informal comments.
Additions, Deletions, and/or Adoption of Agenda
Vice Chairman Aikmus moved adoption of the agenda as presented. The motion passed by a
vote of four to zero. Chairman Rushing, Vice Chairman Aikmus, Commissioner Helms, and
Commissioner Lance Simpson voted in favor of the motion. Commissioner Jerry Simpson was
not present.
Mrs. West, Clerk to the Board, reminded the Board that a request was received from the Union
County Public Schools (UCPS) which was provided to the Board prior to tonight’s meeting.
Vice Chairman Aikmus moved adoption of the agenda as amended with the addition of the
Union County Public Schools’ Request. Chairman Rushing stated that this item would be
numbered Item 13 on the agenda. The motion passed by a vote of four to zero. Chairman
Rushing, Vice Chairman Aikmus, Commissioner Helms, and Commissioner Lance Simpson
voted in favor of the motion. Commissioner Jerry Simpson was not present.
Consent Agenda – Vice Chairman Aikmus moved to approve the items listed on the Consent
Agenda as presented. The motion passed by a vote of four to zero. Chairman Rushing, Vice
Chairman Aikmus, Commissioner Helms, and Commissioner Lance Simpson voted in favor of
the motion. Commissioner Jerry Simpson was not present.
Contracts and Purchase Orders Over $100,000
5. Blythe Creek Sewer Improvements – Accepted the scope of services shown in Task
Order 2016-6 with McKim & Creed, and authorized the County Manager to approve the
Task Order pending legal review.
6. Road Abandonment Resolution – Portion of Cindy Drive – Rejected the request for
abandonment of a portion of Cindy Drive
7. Dental Fees – Approved the revision to the Health Division’s Dental Fees from $25 to:
Procedure w/Code Requested Fee
D0140 Limited Exam $37
D0150 Initial Exam $45
8. LSTA Grant Application to the State Library of NC for an EZ Planning Grant –
Authorized the County Manager to approve the grant application
9. Minutes for Approval – Approved the minutes of the regular meeting of February 1,
2016, and the minutes of the special meeting of February 2, 2016
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Information Only
10. Tax Collector’s Departmental Report for December 2016 – This report reflects the totals
of all tax transactions within the Tax Collector’s Office for the month of December 2015
as required by NCGS 105-350(7).
Old Business – None
New Business
11. Resolution Requesting Information for Consideration of the Board of Education FY
2017 Current Expense and Capital Budget Request
Chairman Rushing recognized Cindy Coto, County Manager, to explain this item.
Mrs. Coto stated that during last year’s budget deliberations there was a lot of discussion about
the Board of County Commissioners wanting additional information from the Board of
Education relating to current expenses as well as their capital budget requests. She said that
based upon those discussions, staff has drafted a resolution for the Board’s consideration. She
noted that North Carolina General Statute 115C-429(c) states “the Board of County
Commissioners shall have full authority to call for, and the board of education shall have the
duty to make available to the board of county commissioners, upon request, all books, records,
audit reports, and other information bearing on the financial operation of the local school
administrative unit.” She said that in addition to the information contained within the resolution
for the Board’s consideration, another request is that the Board of Commissioners receive a
report from Dr. McKibben as it relates to the demography study that he completed in November
2015 so that the Board of Commissioners may ask any questions it might have relating to that
particular study as the Board of Commissioners moves forward in reviewing the capital requests
of the Board of Education.
Mrs. Coto further noted that a final aspect of the resolution is to request a joint televised meeting
to discuss the information and have a dialogue between the Board of Education and the Board of
Commissioners to discuss the funding of the Board of Education.
Commissioner Helms stated that he serves as a member of the North Carolina Association of
County Commissioners’ Education subcommittee. He said he has had the opportunity to speak
with his peers and to discuss how they work with their school systems, and stated that what is
outlined in the proposed resolution is exactly what they said made their systems work so well.
He said they communicate and meet together and work out the details.
Vice Chairman Aikmus moved adoption of Resolution Requesting Certain Information to be
included in the Board of Education Fiscal Year 2017 Current Expense and Capital Request, as
recorded below, and to direct the County Manager to transmit such resolution to the Board of
Education.
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Chairman Rushing said he was in attendance when Dr. McKibben presented his report, and that
he could see a definite benefit for the other Commissioners having the opportunity to ask
questions and to receive more information from Dr. McKibben on the report. The motion passed
by a vote of four to zero. Chairman Rushing, Vice Chairman Aikmus, Commissioner Helms,
and Commissioner Lance Simpson voted in favor of the motion. Commissioner Jerry Simpson
was not present.
RESOLUTION REQUESTING CERTAIN INFORMATION TO BE INCLUDED IN THE
BOARD OF EDUCATION FISCAL YEAR 2017 CURRENT EXPENSE AND CAPITAL
REQUEST
WHEREAS, the Union County Board of Commissioners has provided and will continue to
provide the necessary funding to the Board of Education to provide a sound basic education
to its students; and
WHEREAS, the Union County Board of Commissioners desires to continue to partner with
the Board of Education to provide a sound basic education; and
WHEREAS, in its discretion, the Union County Board of Commissioners has historically
provided funds that exceed the funding necessary to provide a sound basic education, and
has funded one of the highest performing school systems in the State of North Carolina as
measured by graduation rates and student achievement; and
WHEREAS, the Union County Board of Commissioners desires to have a full understanding
of the funding needs of the Board of Education for the Fiscal Year 2017 Current Expense and
Capital Request; and
WHEREAS, the Union County Board of Commissioners desires to encourage an open,
transparent dialogue concerning the needs of the Board of Education; and
WHEREAS, the Union County Board of Commissioners appropriated $153.9 million for
Union County Public Schools (current expense, related debt services, facilities, and capital
funding) in FY 2016; and
WHEREAS, the Union County Board of Commissioners established the FY 2016 Schools’ Tax
Rate at .4572 on each one hundred dollars ($100) valuation of taxable property; and
WHEREAS, the North Carolina General Statutes §115C-429(c) states, “the board of county
commissioners shall have full authority to call for, and the board of education shall have the
duty to make available to the board of county commissioners, upon request, all books,
records, audit reports, and other information bearing on the financial operation of the local
school administrative unit;” and
WHEREAS, the information traditionally provided by the Board of Education to support
Current Expense and Capital Requests is insufficient to determine with accuracy the needs
and proposed spending by the Board of Education, and contains inadequate detail and
information when compared to the information provided by other systems; and
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WHEREAS, the Union County Board of Commissioners has determined that the information
set forth in this Resolution is necessary to fully and accurately assess any Current Expense
and Capital Request by the Board of Education; and
WHEREAS, the Union County Board of Commissioners desires to provide the Board of
Education sufficient time to collect and provide the information requested in this Resolution.
NOW, THEREFORE BE IT RESOLVED that the Union County Board of Commissioners
respectfully requests that, in addition to the information traditionally submitted, the Board
of Education provide the following information, in accordance with the North Carolina
Department of Public Instruction Chart of Accounts as part of its Current Expense and
Capital Request on or before May 15, 2016:
Current Expense Information
1. Revenue estimates by the fund-purpose-function-program-object code for all
funds contained within the Current Expense Request for the fiscal year ending
June 30, 2017. In order to fully, fairly and accurately evaluate these items, the
County further requests actual revenue expenditures by the fund-purpose-
function-program-object code for the fiscal years ended June 30, 2014 & 2015
and the original and amended budget for the fiscal year ending June 30, 2016.;
2. Expenditure request by the fund-purpose-function-program-object code for all
funds contained within the Current Expense Request for the fiscal year ending
June 30, 2017. In order to fully, fairly and accurately evaluate these items, the
County further requests actual expenditures by the fund-purpose-function-
program-object code for the fiscal years ended June 30, 2014 & 2015 and for the
original and amended budget for the fiscal year ending June 30, 2016;
3. Expenditure request by the program report code for all funds contained within the
Current Expense Request for the fiscal year ending June 30, 2017. In order to
fully, fairly and accurately evaluate these items, the County further requests
actual expenditures by the program report code for the fiscal years ended June
30, 2014 & 2015 and the original and amended budget for the fiscal year ending
June 30, 2016.. This information should also include a brief description of each
program and any changes in the program for the upcoming fiscal year;
4. Staffing certified and non-certified by position, by fund contained within the
Current Expense Request for the fiscal year ending June 30, 2017. In order to
fully, fairly and accurately evaluate these items, the County further requests
actual staffing certified and non-certified by position, by fund for the fiscal years
ended June 30, 2014 & 2015 and the original and amended budget for the fiscal
year ending June 30, 2016;
5. Detailed Revenues and expenditures related to the implementation of the “1:1
initiative” from the program’s inception through the fiscal year ending June 30,
2016 and the planned five-year cost of the program from the year fiscal ending
June 30, 2017 through the year ending June 30, 2021;
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Capital Request
1. Prioritization of requested projects contained in the Capital Request for the fiscal
year ending June 30, 2017;
2. Detailed project scope that fully explains the work requested and the estimated
completion time frame contained in the Capital Request for the fiscal year ending
June 30, 2017;
3. Basis for the estimated project costs contained in the Capital Request for the
fiscal year ending June 30, 2017; and
BE IT FURTHER RESOLVED that in order to effectively monitor and oversee the
expenditure of taxpayer monies allocated to the Board of Education, the Union County
Board of Commissioners respectfully requests the following additional information:
1. Confirmation that at least $5 million, from local current expense funds, was used
to provide additional teacher supplements in the fiscal year ending June 30,
2016;
2. Clarification concerning the intended use of the “Assigned Fund Balance:
Designated for technology expenditures” of $3.1 million, shown on Exhibit 3 in
the “Union County Board of Education Monroe, North Carolina, Financial
Statements for the Fiscal Year Ended June 30, 2015”; and
BE IT FURTHER RESOLVED that the Union County Board of Commissioners respectfully
requests that the requested information be provided electronically, in the format as shown
in Attachment A; and
BE IT FURTHER RESOLVED that the Union County Board of Commissioners reserves the
right, in its discretion, to request additional information as may be necessary to fully and
accurately assess the Current Expense and Capital Funding Request; and
BE IT FURTHER RESOLVED that the Union County Board of Commissioners respectfully
requests that, at the county’s cost, a representative of McKibben Demographics be made
available to present the results of the “Union County Public Schools, NC Demographic
Study: November 2015” and answer any questions the Union County Board of
Commissioners may have; and
BE IT FURTHER RESOLVED that the Union County Board of Commissioners respectfully
requests that all members of the Board of Education join all members of the Board of
County Commissioners for an open dialogue concerning the information provided at a
televised joint meeting in May 2016 following the submission of the Current Expense and
Capital Funding Request.
Adopted this 15th day of February, 2016.
______________________________
Stony Rushing, Chairman
Union County Board of Commissioners
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Attest:
______________________________
Lynn West, Clerk to the Board of Commissioners
[See Attached Exhibits A1 and A2]
12. Appointments to Boards and Committees
a. Board of Equalization and Review
Vice Chairman Aikmus moved reappointment of Raymond J. Brooks and D. Allen Helms to the
Board of Equalization and Review. The motion passed by a vote of four to zero. Chairman
Rushing, Vice Chairman Aikmus, Commissioner Helms and Commissioner Lance Simpson
voted in favor of the motion. Commissioner Jerry Simpson was not present.
Cindy Coto, County Manager, noted that John Petoskey, Tax Administrator, recommended
Dutch Hardison for reappointment as Chairman of the 2016 Board of Equalization and Review.
Vice Chairman Aikmus moved to accept the recommendation of Mr. Petoskey and appoint
Dutch Hardison as the Chairman of the 2016 Board of Equalization and Review. The motion
passed by a vote of four to zero. Chairman Rushing, Vice Chairman Aikmus, Commissioner
Helms, and Commissioner Lance Simpson voted in favor of the motion. Commissioner Jerry
Simpson was not present.
b. Nursing Home Advisory Committee
Vice Chairman Aikmus moved to appoint Suzy Dennis to serve on the Nursing Home Advisory
Committee. The motion passed by a vote of four to zero. Chairman Rushing, Vice Chairman
Aikmus, Commissioner Helms, and Commissioner Lance Simpson voted in favor of the motion.
Commissioner Jerry Simpson was not present.
c. Parks and Recreation Advisory Committee
Vice Chairman Aikmus moved to reappoint Rick Pigg and Mike Como and to appoint David
Spafford to serve on the Parks and Recreation Advisory Committee. The motion passed by a
vote of four to zero. Chairman Rushing, Vice Chairman Aikmus, Commissioner Helms, and
Commissioner Lance Simpson voted in favor of the motion. Commissioner Jerry Simpson was
not present.
d. Juvenile Crime Prevention Council (JCPC)
Vice Chairman Aikmus moved to reappoint Teresa M. Holmes to serve as a Commissioner
Appointee on the Juvenile Crime Prevention Council (JCPC). The motion passed by a vote of
four to zero. Chairman Rushing, Vice Chairman Aikmus, Commissioner Helms and
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Commissioner Lance Simpson voted in favor of the motion. Commissioner Jerry Simpson was
not present.
e. Workforce Development
Chairman Rushing noted that the Registered Apprenticeship Representative is a new position
required by the State to serve on the Workforce Development Board.
Vice Chairman Aikmus moved appointment of Peter Xiong to serve as the Registered
Apprenticeship Representative on the Workforce Development Board. The motion passed by a
vote of four to zero. Chairman Rushing, Vice Chairman Aikmus, Commissioner Helms, and
Commissioner Lance Simpson voted in favor of the motion. Commissioner Jerry Simpson was
not present.
13. UCPS Request (This item was added at the meeting)
Chairman Rushing recognized Cindy Coto, County Manager, to explain the schools’ request.
Mrs. Coto explained that Jeff Yates, Executive Director, Administrative Services/CFO, received
a call from Dr. Mike Webb of Union County Public Schools on Friday, February 12, 2016,
asking what needed to be submitted to the Board of Commissioners in order for the Board of
Commissioners to consider a request to transfer $11,000 from savings on the Porter Ridge High
School roofing project to the Prospect Elementary School roofing project. She stated that
because this was a relatively simple request, staff indicated that it would be happy to comply
with the request even though the Board’s agenda package had already been completed. She
noted that this agenda item was sent to the Board of Commissioners on Friday afternoon.
Mrs. Coto said that part of staff’s recommendation on this item is to approve the transfer of the
$11,000 from the Porter Ridge High School roofing project to the Prospect Elementary School
roofing project so they may proceed forward, but in order to ensure that the Union County Public
Schools understand the timeframes of completing agendas a second element has been added to
the recommendation to direct staff, consistent with existing agenda procedures, to require UCPS
to submit agenda items and supporting documentation not later than ten (10) business days prior
to the Board of Commissioners’ meeting during which such item will be considered, unless
Union County Public Schools can establish the need for emergency consideration.
She stated that in the past when the schools have had emergency situations, the County has
accommodated them. She explained that the recommended action allows staff time to review the
information and send the information to the Board and allow the Commissioners time to review
the information and ask any questions that they may have regarding the information. She noted
that Melissa Merrell, Union County Board of Education member, is present tonight if the
Commissioners have any questions.
Vice Chairman Aikmus moved to:
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(1) Amend the 2016 Capital Budget for Schools by transferring $11,000 from the Porter
Ridge High School roofing project to the Prospect Elementary School roofing project;
and
(2) Direct staff, consistent with existing agenda procedures, to require Union County Public
Schools (UCPS) to submit agenda items and supporting documentation not later than ten
(10) business days prior to the Board of Commissioners’ meeting during which such item
will be considered, unless UCPS can establish the need for emergency consideration.
Commissioner Helms requested that Board of Education member Melissa Merrell address the
item.
Ms. Merrell responded that Mrs. Coto had covered the request very well.
Chairman Rushing said he had spoken with Ms. Merrell today and she had called about this item
last week. He stated that sometimes the smaller projects fall through the cracks, and the Prospect
Elementary School roofing project bid was approaching a March deadline. He expressed
appreciation to Ms. Merrell for calling him to explain the request and commended her for
remembering this project.
Ms. Merrell stated that she and Dr. Webb were both out of town on Friday, and it occurred to her
about the roofing bid for Prospect Elementary School. She said she volunteered to come tonight
to present the request. She said that last month Commissioner Helms had asked her to bring the
information earlier regarding the roofing bids’ expiration dates. She noted that the bid for the
Prospect Elementary School roofing project is set to expire on March 12, 2016, and that is why
she thought she should be in attendance tonight to present the request. She said that the bid is
$11,000 over the budgeted amount and explained there was a significant savings on the Porter
Ridge High School roofing project which came in under budget by $498,611. Ms. Merrell
stated the request is to use $11,000 from the savings on the Porter Ridge High School’s roofing
project to cover the overage of the bid for the Prospect Elementary School’s roofing project.
In response to a question by Chairman Rushing, Ms. Merrell responded there was also a small
savings from the Central Academy of Technology and Arts (CATA) roofing project of $527.
She added there was also a small savings from the Wingate Elementary School’s roofing project
of $15,893. She said they have savings of over a half million dollars to prevent them from
having to ask the Commissioners to continue allowing the schools to go into the funding for the
East Elementary School’s roofing project.
Chairman Rushing asked if it would be prudent to include in the motion adding those monies
back to the East Elementary School’s roofing project. Mrs. Coto responded that since there are a
number of roofing projects ahead of the East Elementary School project, her recommendation
would be to have those monies in reserve dependent upon how future bids may come in. She
explained that if the monies were moved to the East Elementary School roofing project, with the
other projects that are ahead of the East Elementary roofing project, the monies might have to be
moved again.
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Ms. Merrell said that she would continue to come before the Board of Commissioners regarding
the roofing projects.
Following the discussion, the motion passed by a vote of four to zero. Chairman Rushing, Vice
Chairman Aikmus, Commissioner Helms, and Commissioner Lance Simpson voted in favor of
the motion. Commissioner Jerry Simpson was not present.
County Manager’s Comments
Cindy Coto, County Manager, had no closing comments other than to ask that everyone drive
home safely with the winter weather.
Commissioners’ Comments
Commissioner Helms expressed appreciation to the members of Boy Scout Troop 169 from
Unionville for attending tonight’s meeting.
He said that Melissa Merrell, member of the Union County Board of Education, is a classy
professional and expressed appreciation to her for her leadership.
He stated that it is icy outside and cautioned everyone to be careful driving home.
Commissioner Lance Simpson wished everyone a good evening and a safe trip home.
Vice Chairman Aikmus said that as an Eagle Scout himself, he hoped the members of Boy Scout
Troop 169 will keep up the good work.
Chairman Rushing echoed the comments of Mrs. Coto for everyone to be careful driving home.
He expressed appreciation to Ms. Merrell for coming to tonight’s meeting and presenting the
schools’ request on the roofing projects.
He congratulated Jeff Yates and Andrea Robinson on receiving the Government Finance Officers
Association Award for the County’s budget. He said he appreciated the transparency in which
the County works.
He wished everyone a safe night.
Adjournment
With there being no further comments or discussion, at approximately 7:24 p.m., Vice Chairman
Aikmus moved to adjourn the regular meeting. The motion passed by a vote of four to zero.
Chairman Rushing, Vice Chairman Aikmus, Commissioner Helms, and Commissioner Lance
Simpson voted in favor of the motion. Commissioner Jerry Simpson was not present.
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
2015-2016 PROPOSED CURRENT EXPENSE BUDGET:
DEPARTMENTAL BUDGETS BY FUNDING SOURCE
I I IEJ FEDERAL/
DIVISION STATE SPECIAL
TOTAL REVENUE/
OTHER
ADMINISTRATIVE & OTHER SERVICES
Office of the Superintendent of Schools 177,386 772,354 949,740
TOTAL $ 773,040,553 $428,129,792 $ 167,945,508 $ 1,369, 115,853
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CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
2015-2016 PROPOSED REVENUE BUDGET:
REVENUE CATEGORIES BY FUNDING SOURCE
II REVENUE CATEGORY
Ill Classroom Teachers • Central Office Administration1111 Non-Instructional Support Personnel• School Building Administration1111 Instructional Support Personnel1111 Non-Contributory Employee BenefitsIII Dollars for Certified Personnel1111 Voe. Ed. - Months of EmploymentIIIIVoc. Ed.- Program SupportIIIISchool Technology Fund1111 Summer Reading Camps1111 Disadv. Student Supplemental FundingIIIITeacher Assistants1111 Behavioral Support1111 Children with Disabilities1111 Children with Disabilities - SpecialIIIIAcademically/lntellectually GiftedIIIIA!ter-School Quality Improvement GrantII IB Exam Fees
1111 Limited English Proficiency1111 High School Learn and Earn• Transportation of Pupils1111 Classroom Materials/SuppliesIIIIAt-Risk/Alternative Schools1111 School Connectivity1111 Special Position Allotment1111 State Textbook Allotment1111 Mecklenburg CountyIIIIVoc. Ed. - Program Improvement1111 GTE Capacity Building• McKinney-Vento Homeless1111 IDEA VI-B - Preschool Handicapped1111 ESEA Title I - Basic1111 North Carolina Pre-K1111 IDEA Title VI-B1111 IDEA Early Intervening Services (EIS)1111 IDEA VI B - Special Education State1111 IDEA VI B - Children with DisabilitiesIIIITitle II - Improving Teacher Quality1111 Title Ill - Language AcquisitionIIIITitle Ill - Language Acquisition Sign. Inc.
REVENUE CATEGORY II 11111111 Title I - School Improvement llllllll21st Century Grant IIIIIIIITitle I - School lmprovement-1003G 11111111 Math and Science Partnerships 11111111 IDEA VI-B Special Needs 11111111 IDEA Preschool Targeted Assistance • Teacher in ResidenceIll DSS Reimbursement• National Board ServicesIll ROTC ReimbursementIIIAdmin Outreach/Direct Svcs - Medicaid
Ill Carol M. White PEP Grant II Regional Alternative Licensing CenterIll Project L.I.F.T. III County Sheriff Reimbursement Ill KCS Math & Science Partnership Ill County Bond Reimbursement Ill Burroughs Wellcome Fund Ill C. D. Spangler Foundation Ill Wallace Grant Ill Broad Fellows Ill Athletics Ill Rental of School Property Ill Indirect Costs Ill Tuition & Fees Ill Interest Earned on Investment Ill RestitutionIll Police Sales Ill Fund Balance
TOTAL 167,945,508 $ 1,369,11 5,853 $ 773,040,553 $ 428,129,792 .;
$�======·�=======
Ill Position Allotment - Funds are used to pay the amount required to hire a specific number of certified teachers and other educator positions based on the state salary schedule, without being limited to a specific dollar amount.
Ill Dollar Allotment - Funds are used to hire employees or purchase goods for a specific purpose, but must stay within the allotted dollar amount.
Ill Categorical Allotment - Funds are used to purchase all services necessary to address the needs of a specific population or service. The local school system must operate within the allotted funds. These funds may be used to hire personnel, to provide a service, or to purchase supplies and materials for the specific population or service only.
43
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED BUDGET BY REVENUE CATEGORY
001 Classroom Teachers $402,347,237 Provides funding for salaries and associated benefits for classroom teachers allotted in a specific number of positions. To qualify as a classroom teacher and to be charged against this allotment, an individual must spend a major portion of the school day providing classroom instruction and shall not be assigned to administrative duties in either the central or school offices.
002 Central Office Administration $3,289,503
Provides funding for salaries and associated benefits for central office administration. These funds may be used for personnel including: Superintendent, Directors/Supervisors/Coordinators, Associate and assistant Superintendents, Finance Officers, Child Nutrition Supervisors/Managers, Community Schools Coordinators/Directors, Athletic Trainers, Health Education Coordinators, Maintenance Supervisors and Transportation Directors.
003 Non-Instructional Support Personnel $34,114,618 Provides funding for non-instructional support personnel, associated benefits and liability insurance. These funds may be used at the central office or at individual schools for personnel including: Clerical Assistants, Custodians, Duty Free Period and Substitute Teachers.
005 School Building Administration
Provides funding for salaries and associated benefits for principals and assistant principals.
007 Instructional Support Personnel - Certified
$25, 119,590
$46,603,756
Provides funding for salaries and associated benefits for certified instructional support personnel who provide service to students who are at risk of school failure and their families. The funds may be used for personnel including: Media Specialist, Counselor, Psychologist, Social Worker, Student Services Specialist, Hearing Officer and Media Assistant.
009 Non-Contributory Employee Benefits $6,463,377
Provides funding for salaries and associated benefits to provide for annual leave, disability and longevity.
01 O Dollars for Certified Personnel
Provides a separate account into which LEA's may transfer funds to pay for certified personnel.
$11,827,361
013 Vocational Education - Months of Employment $35,368,634
Provides funding for salaries and associated benefits for classroom teachers of secondary students who elect to enroll in vocational and technical education programs.
014 Vocational Education - Program Support Funds $1,759,701 Provides funding to assist in expanding, improving, modernizing, and developing quality vocational education programs.
015 School Technology Fund $2,094,549
Provides funding for the development and implementation of a local school technology plan.
016 Summer Reading Camps $1,057,458 Provieds funding to allow any student to attend a Summer Reading Camp if s/he does not demonstrate reading proficiency.
024 Disadvantaged Student Supplemental Funding
Provides funding to support disadvantaged students.
027 Teacher Assistants
$4,744,977
$25,789,031
Provides funding for salaries and associated benefits for teacher assistants in regular and self-contained classrooms.
44
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED BUDGET BY REVENUE CATEGORY
029 Behavioral Support $253,449
Provides funding for Assaultive and Violent Children programs that provide appropriate educational programs to students under the age of 18 who suffer from emotional, mental, or neurological handicaps accompanied by violent or assaultive behavior.
032 Children with Disabilities $54,305,010
Provides funding for the special educational needs and related services of children with disabilities. These funds are to be used for children with disabilities, preschool handicapped, group homes, foster homes or similar facilities.
063 Children with Disabilities - Special Funds $3,057,543
Provides funding for the special educational needs and related services of children with disabilities. These funds are to be used for community residential centers and developmental day care facilities.
034 Academically or Intellectually Gifted $7,478,549 Provides funding for academically or intellectually gifted students and may be used only (i) for academically or intellectually gifted students, (ii) to implement the plan developed under G.S. 15C-150.7; (iii) for children with special needs; or (iv) in accordance with an accepted school improvement plan, for any purpose so long as that school demonstrates it is providing appropriate services to academically or intellectually gifted students assigned to that school in accordance with the local plan developed under G.S. 115C-150.7. Funds cannot be used for Children with Special Needs unless moved with an ABC transfer.
040 After-School Quality Improvement Grant $799,961
Provides funding to pilot after-school learning programs for at-risk students. Local school administrative units and non-profits working in collaboration with local school administrative units may participate in the After-School Quality Improvement Grant Program. At least seventy percent (70%) of students served by the program must qualify for free or reduced-price meals.
046 18 Exam Fees $845,000
The Federal Advanced Placement Test Fee Program provides funding at the state level to cover IB exam fees for all low-income students who qualify.
054 Limited English Proficiency $12,766,199 Provides funding to support students who have limited proficiency in English. The funds shall be used to supplement local current expense funds and shall not supplant local current expense funds.
056 High School Learn and Earn $932,007 Provides funding to create rigorous and relevant high school options that provide students with the opportunity and assistance to earn an associate degree or two year of college credit by the conclusion of the year after their senior year in high school.
056 Transportation of Pupils $53,763,046
Provides funding for all "yellow bus" transportation related expenses for eligible school age (K-12) students for travel to and from school and between schools. Examples of these expenses are contract transportation, transportation personnel (other than Director, Supervisor, and Coordinator), bus drivers' salaries, benefits, fuel, and other costs as defined in the Uniform Chart of Accounts.
061 Classroom Materials/Instructional Supplies/Equipment $4,259,211 Provides funding for instructional materials and supplies, instructional equipment, and testing support.
Provides funding for identifying students likely to drop out and to provide special alternative instructional programs for these at-risk students. Also provides funding for summer school instruction and transportation, remediation, alcohol and drug prevention, early intervention, safe schools, and preschool screening. These funds may not be used to supplant dropout prevention programs funded from other state or federal sources.
073 School Connectivity $540,837
Provides funding to support the enhancement of the technology infrastructure for public schools.
096 Special Position Allotment $146,140
Provides funding for salary and associated benefits for local teacher on loan to the state.
130 State Textbook Allotment $2,195,190
Provides funding for purchase of prescribed textbooks purchased for pupils or group of pupils, and furnished free to them. Funding is reflected in the Other Local Category. Note: this is reflected under other local revenue as required by statute.
Mecklenburg County $428, 129,792
Provides funding to support the education of all children throughout Mecklenburg County in the amount approved by the Board of County Commissioners.
017 Vocational Education - Program Improvement $1,753,059
Provides funding to assist in developing the academic, vocational and technical skills of students who elect to enroll in vocational and technical education programs that will prepare them for occupations requiring other than a baccalaureate or advanced degree.
058 CTE Capacity Building $3,000
Provides funding to assist in developing the academic, vocational and technical skills of students who elect to enroll in vocational and technical education programs that will prepare them for occupations requiring other than a baccalaureate or advanced degree.
026 McKinney-Vento Homeless $93,803
Provides funds to develop services to meet the educational and related needs of homeless students (e.g. tutoring, counseling, enrollment, attendance, staff development, parent training, etc.).
049 IDEA VI-B - Preschool Handicapped $457,752 Provides funds to initiate and expand preschool special education programs for children with disabilities ages 3-5.
050 ESEA Title I - Basic $56, 113,503 Provides funding to supplement and provide special help to educationally deprived children from low income families.
413 North Carolina Pre-K $9,150,065 Provides funding for high quality educational experiences in order to enhance Kindergarten readiness for fouryear-olds who are at risk of school failure.
060 IDEA Title VI-B $32,675,460 Provides funding to initiate, expand, and continue special education to handicapped children ages 3 through 21.
070 IDEA Early Intervening Services {EIS) $7,824,333
Provides funding to develop and implement coordinated, early intervening services, which may include interagency financing structures, for students in kindergarten through grade 12 (with a particular emphasis on students in kindergarten through grade 3) who have not been identified as needing special education or related services but who need additional academic and behavioral support to succeed in a general education environment.
46
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED BUDGET BY REVENUE CATEGORY
082 IDEA VI B - Special Education State Improvement Grant $94,037 The Special Education State Improvement Grant (State Personnel Development Grant) provides personnel development and program support services to significantly improve the performance and success of students with disabilities in local education agencies (LEA), charter schools and state-operated programs in North Carolina. Funds support the implementation of researched based practices in reading/writing and/or mathematics using sites and centers established by grant recipients.
114 IDEA VI 8-Children with Disabilities- Risk Pool $758,716
Provides IDEA, Title VI, Part B funds to "high need" students with disabilities served in local education agencies (LEAs). These funds are to be used for the student's special education and related service needs.
103 Title II - Improving Teacher Quality $4,016,847 Provides funding to help increase the academic achievement of all students by ensuring that all teachers are highly qualified to teach.
104 Title Ill - Language Acquisition $2,870,577 Provides funding to assist children who are Limited English Proficient (LEP), including immigrant children and youth, develop high levels of academic attainment in English and meet the same state academic content and student achievement standards as all children. Also, provide assistance to LEAs/Charter Schools in building their capacity to establish, implement, and sustain language instructional educational programs and programs of English language development for LEP children.
110 21st Centurv Grant $502,474
The purpose is to establish 21st Century Community Learning Center (21st CCLC) programs that provide students with afterschool academic and enrichment opportunities, along with activities designed to complement the regular school day. An emphasis must be on providing literacy and math strategies, as well as a broad array of additional services that may include the following: youth development activities, drug and violence prevention, counseling and mentoring, art, music and character education.
111 Title Ill - Language Acquisition Significant Increase $311,639
Provides funding for enhanced instructional opportunities for immigrant children and youth designed to assist them in achieving in elementary and secondary schools, including activities designed to assist parents in becoming active participants in the education of their children and activities designed to support personnel to provide services specifically to immigrant children and youth. Also provides funds for additional basic instructional services that are directly attributable to the presence of eligible immigrant children and youth.
105 Title I - School Improvement $4,257 ,897
Provides assistance for schools, which have been identified for School Improvement, Corrective Action, and Restructuring.
117 Title I - School Improvement -1003G $3, 123,497 Provides assistance for schools, which have been identified for Corrective Action, and Restructuring and have shown progress in improving student performance.
112 Math and Science Partnerships $213,849 Provides funding to increase the academic achievement of students in mathematics and science by enhancing the content.
47
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED BUDGET BY REVENUE CATEGORY
118 IDEA VI-B Special Needs $45,265 The Individuals with Disabilities Education Act 2004 provides funds to local education agencies, charter schools and state-operated programs for specific areas of need for students with disabilities. These targeted areas include the establishment and coordination of reading/writing coordinators and training, math coordinators and training, early literacy activities, Positive Behavior Interventions and Support coordinators and training, Responsiveness to Instruction coordinators and training, related services support, autism and low incidence support and training.
119 IDEA Preschool Targeted Assistance $32,140 The Individuals with Disabilities Education Act 2004 provides funds to local education agencies specific areas of need for students with disabilities. These targeted areas include the establishment and coordination of preschool demonstration classes and preschool assessment centers, preschool program network consultants and training, improving preschool LRE opportunities for handicapped preschoolers, and improving LEA family involvement activities.
083 Teacher in Residence $20,606 Provides funding for operating expenses reimbursed by DPI for coordination of regional projects for instructional personnel.
812/813 DSS Reimbursement $540,740 Provides funding to allow local school districts to be reimbursed under the federal Medicaid program for a portion on the administrative cost associated with providing school based health services.
880 National Board Services $12,613 Provides funding to support teachers in attaining their national board for professional teaching standards certification. The National Board for Professional Teaching Standards improves teaching and student learning.
301 ROTC Reimbursement $1,904,403 Provides funding for salaries and associated benefits for ROTC classroom teachers.
305/306 Administrative Outreach Claiming for Education Program $13,519,451 Provides funding to allow local school districts to be reimbursed under the federal Medicaid program for a portion on the administrative cost associated with providing school based health services.
332 Carol M. White PEP Grant $1,684,952 Provides funding to initiate, expand, or enhance physical education programs, including after-school programs, for students in kindergarten through 12th grade.
499 Regional Alternative Licensing Center $139,620
Provides funding to assist lateral entry teachers in NC to achieve a full professional educator's license.
927 Project L.I.F.T. $3,846,745
The Project L.I.F.T. (Leadership and Investment For Transformation) program was created to address educational issues in the West Charlotte Corridor. The project will focus on enhanced teacher and school leadership quality, more time spent on task (including extended day, out of school time, and pre-kindergarten programs), access to technology, and policy changes that will allow school leadership more freedom.
069 County Sheriff Reimbursement $393,628
Provides funding for salaries and associated benefits for positions supporting the jail education program in the Alternative Education department.
112 KCS Math & Science Partnership $167,870 Provides funding for teachers and teacher-leaders to develop the knowledge and skills necessary to effectively teach with and support the implementation of standards-based mathematic instruction in elementary school classrooms.
48
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED BUDGET BY REVENUE CATEGORY
980 County Bond Reimbursement $174,563
Provides funding for salaries and associated benefits for positions supporting the capital program.
811 Burroughs Wellcome Fund $98,274
Provides funding to support creative science enrichment activities for 9th-12th grade students and also provides opportunities for professional development and collaboration for math and science teachers.
954 C. D. Spangler Foundation
Provides funding for Pre-Kindergarten students who demonstrates the greatest educational need.
$154,074
887 Wallace Grant $1,524,826 The Wallace Foundation is launching a new initiative to help selected urban districts develop a much larger corps of effective principals and to determine whether this makes a difference in student learning in their schools. The grant will help selected districts establish what's needed to cultivate principals fully equipped to boost student achievement in partnership with principal training programs. Based on 10 years of research, Wallace has four key parts of a principal pipeline that can develop and ensure the success of a sufficient number of principals to meet district needs: rigorous job requirements, high quality training, selective hiring, evaluation and on-the-job support.
889 Broad Fellows $67,500
Provides funding for salaries for half of a human resources fellow and two halves of a curriculum fellow.
815 Athletics $1,200,000
Provides funding for the support and operations of the district's middle schools athletics program.
Rental of School Property $1,402,970
Provides funding for the operational costs of using school facilities after school hours and on the weekend.
Indirect Costs $7,500,000
Provides funding for the cost necessary for the functioning of the District as a whole, but which cannot be directly assigned to one service.
Tuition & Fees $600,000
Provides funding for the education of students residing outside of Mecklenburg County but enrolled in the school district.
Interest Earned on Investments $300,264 Provides funding for the cost necessary for the functioning of the District as a whole, but which cannot be directly assigned to one service.
Restitution $31,000
Provides funding for the repair or replacement of District property destroyed due to the negligence of an individual.
Police Sales $140,000
Provides funding for the cost necessary for the functioning of the District as a whole, but which cannot be directly assigned to one service.
Fund Balance $8,223,496
Provides funding from the excess of the assets of a fund over its liabilities and reserves at the beginning or ending of a fiscal year for the one-time purchases of services or equipment.
Technical and Administrative Support $ 9,441,718 $ 35,102,548 $ 2,390,012 $ 46,934,278 1.22% 8.21% 1.42% 3.43%
51
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
2015-2016 PROPOSED CURRENT EXPENSE BUDGET:
DETAIL EXPENDITURES BY FUNDING SOURCE
[ Description
Driver Driver Overtime/Additional Pay Custodian Skilled Trades Operational Support Manager Longevity Pay Overtime Pay Annual Leave Disability Pay Staff Development Pay Operational Support and Other
Total Salaries
Employee Benefits
Employer's Social Security Employer's Retirement Employer's Hospitalization Ins. Employer's Workers' Comp. Ins. Employer's Unemployment Ins. Employer's Life Insurance Total Employee Benefits
Total Salaries/Employee Benefits
Non-personnel Costs
Contracted Services Workshop Expenses Advertising Cost Printing and Binding Fees Reproduction Costs Other Prof & Tech Services Public Utilities - Electric Services Public Utilities - Natural Gas Public Utilities - Water and Sewer Waste Management Contracted Repairs & Maintenance Rentals/Leases Pupil Transportation - Contracted
A. Salaries and Benefits1. State Proposed Salary Increases -beginning teachers to $35,000; others advancing to next salary band2. Salary Increase - 2o/o for any employee not receiving a state funded increase3. Health Insurance Rate Increase - from $5,378 to $5,4854. Retirement Rate Increase -15.21% to 15.75%
Total Investing In Our Employees
IV. STUDENT GROWTH AND ADDITIONAL SPACE
A. Enrollment Growth Costs1. Enrollment Growth Cost Increases - 2,406 new students
Staffing Non-Personnel
Total Enrollment Growth Costs
B. Additional Facility Space - Including New, Replacement and Reopened Schools
1. Additional Staffing Allotments
2. Maintenance and Operating Costs for Additional Space
Total Additional Facility Space
Total Student Growth and Additional Space
V. PROGRAM EXPANSION AND NEW INITIATIVESA. Literacy Support
VI. CHARTER SCHOOLS PASS-THROUGH FUNDINGA. Enrollment Growth Costs
1. Charter School Enrollment Growth - 2,040 new students and prior year adjustment
2. Virtual Charter School Enrollment Growth - Two Pilot Schools
Total Charter School Pass-through Funding
2015-2016 PROPOSED COUNTY APPROPRIATION
INCREASE IN COUNTY APPROPRIATION FOR CMS OVER PRIOR YEAR
INCREASE IN TOTAL COUNTY APPROPRIATION OVER PRIOR YEAR
57
388,236,594
{3,441,632)
(3,441,632)
4, 168,323 205,000
2,630,085 433,932
1,081,278 218,617
8,737,235
5,011,957 9,782,018
297,883 1,086,737
16, 178,595
2,061,443 305,624
2,367,067
1,690,759
1,719,514
3,410,273
5,777,340
1, 126,600 692,674
2,836,849
4,656,123
7,585,007
400,530
7,985,537
428, 129,792
31,907,661
39,893,198
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
2015-16 PROPOSED CURRENT EXPENSE BUDGET:
PROPOSED COUNTY APPROPRIATION
EXPENDITURES
Regular Instructional
Special Populations
Alternative Programs
School Leadership Services
Co-Curricular
School-Based Support
Support and Development
Special Population Support and Development
Alternative Programs Support and Development
Technology Support
Operational Support
Financial and Human Resource Services
Accountability
System-wide Pupil Support
Policy, Leadership and Public Relations
Nutrition Services
Payments to Charter Schools Debt Service
TOTAL EXPENDITURES
PERCENTAGE OF TOTAL
$
Salaries and
Benefits
134,445,969
20,513,326
8,822,794
33,486,789
2,609,697
19,848,763
5,198,120
1,901,628
1,422,551
8,851,152
34,527,666
10,946,543
3,728,060
3,104,565
9,467,665
$ 298,875,288
69.81%
Note: The description for each category are on the following pages 60-67.
58
$
$
Purchased
Services
9,342,629
563,585
2,102,694
1,280,671
903,487
615,383
69,560
2,328,583
35,454,148
4,694,981
390,922
319,608
1,843,853
470,877
582,736
60,963,717
14.24%
Supplies and
Materials
$ 20,172,985
446,192
304,935
167,567
169,400
748,912
161,780
2,790
46, 111
1,765,188
4,910,136
595,813
97,918
260,671
341,805
250,330
$ 30,442,533
7.11%
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
2015-16 PROPOSED CURRENT EXPENSE BUDGET:
PROPOSED COUNTY APPROPRIATION
Furniture and
Equipment
$ 153,119
0
14,227
15,000
1,148
357
34,266
3,354
5,979
$ 227,450
0.05%
$ $
37,620,804
$ 37,620,804 $
8.79%
164, 114,702
21,523,103
11,230,423
33,654,356
4,073,995
21,516,162
5,976,431
1,904,418
1,538,579
12,944,923
74,926,216
16,240,691
4,222,879
3,684,844
11,653,323
721,207
37,620,804
582,736
428, 129,792
100.00%
59
% of Total
Budget
38.33%
5.03%
2.62%
7.86%
0.95%
5.03%
1.40%
0.44%
0.36%
3.02%
17.50%
3.79%
0.99%
0.86%
2.72%
0.17%
8.79%
0.14%
100.00%
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED COUNTY APPROPRIATION BY MAJOR FUNCTION
Instructional Services
Instructional services include the costs of activities dealing directly with the interaction between teachers and students. Teaching may be provided for students in a school classroom, in another location such as a home or hospital, and in other learning situations such as those involving co-curricular activities. It rnay also be provided through some other approved medium. Included here are the costs of salaries and benefits for teachers, instructional assistants, instructional leadership and support staff, as well as contracted instructional services, instructional supplies, materials, and equipment, professional development, and any other cost related to direct instruction of students.
Costs of activities involved in evaluating, selecting, and implementing textbooks and other instructional tools and strategies, curriculum development, demonstration teaching, and delivering staff development are also included here. Any site-based instructional supervisor or coordinator coded to this function should spend at least 75% of his/her time on these duties.
5100 Regular Instructional Services $164,114,702
Cost of activities that provide students in grades K-12 with learning experiences to prepare them for activities as workers, citizens, and family members. They include costs of those individuals responsible for providing school curriculum development and coordination as well as lead teachers for regular instructional services. (Not included are those programs designed to improve or overcome physical, mental, social and/or emotional impediments to learning.)
Regular Curricular Services Costs of activities which are organized into programs of instruction to provide students with learning opportunities to prepare for and achieve personal, health, and career objectives.
GTE Curricular Services Costs of activities that provide students with the opportunity to develop the knowledge, skills and attitudes needed for training in a specialized field of employment (or occupational field), and are not on the college preparatory track.
5200 Special Populations Services $ 21 ,523 ,103
Costs of activities for identifying and serving students (in accordance with state and federal regulations) having special physical, emotional, or mental impediments to learning. Also included are those students identified as needing specialized services such as limited English proficiency and gifted education. They include costs of those individuals responsible for providing school curriculum development and coordination as well as lead teachers for special populations services. (Certain categories of funds require that expenditures coded here must be in addition to regular allotments such as classroom teachers, textbooks, etc.) These programs include pre-kindergarten, elementary, and secondary services for the following groups of students.
Children With Disabilities Curricular Services Costs of activities for students identified as being mentally impaired, physically handicapped, emotionally disturbed, those with learning disabilities, physical therapy, or other special programs for student with disabilities.
Children With Disabilities GTE Curricular Services Costs of activities for students identified as being mentally impaired, physically handicapped, emotionally disturbed, or those with learning disabilities, requiring specialized GTE programs, as well as for occupational therapy.
Pre-K Children With Disabilities Curricular Services Costs of activities provided for Pre-K-aged children (under the age of five) who have been identified as being mentally impaired, physically handicapped, emotionally disturbed, or those with learning disabilities.
60
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED COUNTY APPROPRIATION BY MAJOR FUNCTION
Speech and Language Pathology Services Costs of activities that identify students with speech and language disorders, diagnose and appraise specific speech and language disorders, refer problems for medical or other professional attention necessary to treat speech and language disorders, provide required speech treatment services, and counsel and guide students, parents, and teachers, as appropriate.
Audiology Services Costs of activities that identify students with hearing loss; determine the range, nature, and degree of hearing function; refer problems for medical or other professional attention appropriate to treat impaired hearing; treat language impairment; involve auditory training, speech reading (lip-reading), and speech conversation; create and administer programs of hearing conversation; and counsel guidance of students, parents, and teachers, as appropriate.
Academically/Intellectually Gifted Curricular Services Costs of activities to provide programs for students identified as being academically gifted and talented.
Limited English Proficiency Services Costs of activities to assist students from homes where the English language is not the primary language spoken to succeed in their educational programs.
5300 Alternative Programs and Services $11,230,423 Costs of activities designed to identify students likely to be unsuccessful in traditional classrooms and/or to drop out and to provide special alternative and/or additional learning opportunities for these at-risk students. They include costs of those individuals responsible for providing school curriculum development and coordination as well as lead teachers for alternative programs and services. Programs include summer school instruction, remediation, alcohol and drug prevention, extended day, services to help keep students in school, as well as alternative educational settings, instructional delivery models, and supporting services for identified students.
Alternative Instructional Services K-12 Costs of activities designed to provide alternative learning environments (programs or schools) during the regular school year for students likely to be unsuccessful in traditional classrooms.
Attendance and Social Work Services Costs of activities designed to improve student attendance at school and which attempt to prevent or solve student problems involving the home, the school, and the community.
Remedial and Supplemental K-12 Services Costs of activities designed to improve student performance by providing remedial support and supplemental assistance during the regular school day in grades K-12 to students enabling them to succeed in their learning experiences. Title I activities provided during the school day would be coded here.
Pre-K Readiness/Remedial and Supplemental Services Costs of activities designed to provide additional assistance to Pre-K-aged students to strengthen their abilities to be successful in the K-12 course of studies. Smart Start, More-At-Four, and Head Start would be coded here.
Extended Day/Year Instructional Services Costs of activities designed to provide additional learning experiences for students outside of the regular required school calendar. These activities include remedial instructional programs conducted before and after school hours, on Saturdays, during the summer, or during intersession breaks.
61
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED COUNTY APPROPRIATION BY MAJOR FUNCTION
5400 School Leadership Services $33,654,356 Costs of activities concerned with directing and managing the learning opportunities for students within a particular school. They include costs of the activities performed by the principal and assistant principals while they supervise and evaluate the staff members of the school, assign duties to staff members, supervise and maintain the records of the school, communicate the instructional needs and successes of the students to the various school stakeholders and community, and coordinate school instructional activities with those of the LEA. These activities also include the work of clerical staff, in support of the teaching and leadership functions.
5500 Co-Curricular Services $4,073,995 Costs of school-sponsored activities, under the guidance and superv1s1on of LEA staff, designed to motivate students, provide enjoyable experiences, and assist in skill development. Co-curricular activities normally supplement the regular instructional program and include such activities as band, chorus, choir, speech and debate. Also included are student-financed and managed activities such as clubs and proms.
5800 School-Based Support Services $21,516, 162 Costs of school-based student and teacher support activities to facilitate and enhance learning opportunities for students. These include the areas of educational media services, student accounting, guidance services, health, safety and security support services, instructional technology services, and unallocated staff development.
Educational Media Services Costs of activities supporting the use of all teaching and learning resources, including media specialists and support staff, hardware, software, books, periodicals, reference books, internetbased services, and content materials.
Student Accounting Costs of activities of acquiring and maintaining records of school attendance, location of home, family characteristics, census data, and the results of student performance assessments. Portions of these records become a part of the cumulative record which is sorted and stored for teacher and guidance information. Pertinent statistical reports are prepared under this function as well. Include SIMS/NCWise clerical support and school-based testing coordinator activities here.
Guidance Services Costs of activities involving counseling with students and parents, consulting with other staff members on learning problems, evaluating the abilities of students, assisting students in personal and social development, providing referral assistance, and working with other staff members in planning and conducting guidance programs for students. Include career development coordination services in this area.
Health Support Services Costs of activities concerned with the health of the students. Included in this area are activities that provide students with appropriate medical, dental, and nursing services.
Safety and Security Support Services Costs of activities concerned with the security and safety of the students, staff, buildings and grounds. Included in this area are expenses related to school resource officers, traffic directors, crossing guards, security at athletic events, security officials, and security systems.
Instructional Technology Services Cost of activities to support the technological platform for instructional staff and students. This will include technology curriculum development, training, software, and other learning tools. Examples would include help desk services and programmers for instruction.
62
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED COUNTY APPROPRIATION BY MAJOR FUNCTION
Staff Development Unallocated Cost of aptivities to provide staff development for all instructional areas when the training provided is not for a purpose code-specific area, or when staff development funds are appropriated to a school for direct payments.
Parent Involvement Services Costs of activities which encourage and support parent involvement in the schools. Include activities which train parents to provide better learning opportunities for their children.
Volunteer Services Costs of activities which encourage and support volunteerism in the schools.
System-Wide Support Services System-wide support services include the costs of activities providing system-wide support for schoolbased programs, regardless of where these supporting services are based or housed. These services provide administrative, technical, personal, and logistical support to facilitate, sustain, and enhance instruction. Included here are the costs of salaries and benefits for program leadership, support and development and associated support staff, contracted support services, supplies, materials and equipment, professional development, and any other cost related to the system-wide support for the school-based programs of the school system. Costs of activities involved in developing/administering budgets, authorizing expenditures of funds, evaluating the performance of subordinates, developing policies and/or regulations for the district as a whole are included here.
6100 Support and Development Services $5,976,431 Cost of activities that provide program leadership, support, and development services for programs providing students in grades K-12 with learning experiences to prepare them for activities as workers, citizens, and family members (Not included are program leadership, support and development services for programs designed to improve or overcome physical, mental, social and/or emotional impediments to learning.)
Regular Curricular Support and Development Services Costs of activities to provide program leadership, support, and development services for regular curricular programs of instruction to provide students with learning opportunities to prepare for and achieve personal, health, and career objectives.
GTE Curricular Support and Development Services Costs of activities to provide program leadership, support, and development services for programs of instruction to provide students with the opportunity to develop the knowledge, skills and attitudes needed for training in a specialized field of employment (or occupational field), and are not on the college preparatory track.
6200 Special Population Support and Development Services $1,904,418
Costs of activities to provide program leadership, support, and development services primarily for identifying and serving students (in accordance with state and federal regulations) having special physical, emotional, or mental impediments to learning. Also included are support and development services for those students needing specialized services such as limited English proficiency and gifted education. These programs include pre-kindergarten, elementary, and secondary services for the special populations.
6300 Alternative Programs and Services Support and Development Services $1,538,579 Costs of activities to provide program leadership, support, and development services for programs designed to identify students likely to be unsuccessful in traditional classrooms and/or to drop out and to provide special alternative and/or additional learning opportunities for these at-risk students. Costs related to state Assistance Teams are also included here. Programs include summer school instruction, remediation, alcohol and drug prevention, extended day, services to help keep students in school, as well
63
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED COUNTY APPROPRIATION BY MAJOR FUNCTION
as alternative educational settings, instructional delivery models, and supporting services for identified students.
6400 Technology Support Services $12,944,923
Costs of central based activities associated with implementing, supporting and maintaining the computer hardware, software, peripherals, technical infrastructure which provide technology system services to the LEA as a whole. Also included is the development and implementation of technological systems; and technology user support services for the LEA.
6500 Operational Support Services $74,926,216 Costs of activities for the operational support of the school system such as printing and copying services, communication services, utility services, transportation of students, facilities, planning and construction, custodial and housekeeping services, maintenance services, and warehouse and delivery services. (Do not include any costs which may be coded to one or more specific purpose functions.)
Communication Services Costs of general telephone and telecommunication services for the LEA. Include in this area general line charges, communication devices, LEA-wide postage purchases, and general telecommunication system support. Do not include any costs which may be coded to one or more specific purpose functions.
Printing and Copying Services Costs of activities of printing and publishing publications such as annual reports, school directories, and manuals. Also included are the lease/purchase of copier equipment for the school system, as well as centralized services for printing and publishing school materials and instruments such as school bulletins, newsletters, notices, teaching materials, and other items used by the LEA and their individual schools.
Public Utility and Energy Services Costs of activities concerned with public utility and energy product consumption.
Custodial/Housekeeping Services Costs of activities concerned with housekeeping duties necessary for the clean and healthy environment of the building structures of a school or other buildings of the LEA.
Transportation Services Costs of activities concerned with the conveying of students to and from school, as provided by state and federal law. Included are trips between home and school and trips to school activities.
Warehouse and Delivery Services Costs of activities concerned with the receiving, storing, and distributing of supplies, furniture, equipment, materials, and mail.
Facilities Planning. Acquisition and Construction Services Costs of activities concerned with acquiring land and buildings. remodeling buildings, constructing buildings and additions to buildings. improving sites, and up-dating service systems. This would include the costs of contracted construction management as well as architectural and engineering, educational specifications development and other services as well as those contracted services generally associated with the primary construction costs. Maintenance Services Costs of activities concerned with the repair and upkeep of the building structures, mechanical equipment, underground utility lines and equipment, and surrounding grounds of a school or other buildings of the LEA.
64
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED COUNTY APPROPRIATION BY MAJOR FUNCTION
6600 Financial and Human Resource Services $16,240,691 Costs of activities concerned with acquisition, management, reporting and protection of financial resources; and with recruitment, retention, placement, and development of human resources for the LEA.
Financial Services Costs of activities concerned with the financial operations of the LEA. These operations include budgeting, receiving and disbursing of funds, financial and property accounting, payroll, purchasing, risk management, inventory control, and managing funds as required in the School Budget and Fiscal Control Act.
Human Resource Services Costs of activities concerned with maintaining an efficient, effective staff for the LEA including such activities as recruitment, retention, placement, and development of human resources for the LEA.
6700 Accountability Services $4,222,879 Cost of activities concerned with the development, administration, reporting and analysis of student progress. This area includes the testing and reporting for student accountability, such as end of grade and end of course testing, disaggregation, analysis, and reporting of school and student performance. This area also includes the planning, research development and program evaluation costs of the school system.
Student Testing Services Costs of activities to provide the development, administration, reporting and analysis of student progress, and results of student performance assessments, including the testing and reporting for student accountability.
Planning, Research Development and Program Evaluation Costs of activities to provide the planning, research development and program evaluation costs of the school system.
6800 System-wide Pupil Support Services $3,684,844 Costs of activities that provide program leadership, support, and development services for system-wide pupil support activities for students in grades K-12. These areas include educational media support, student accounting support, guidance support, health support, safety and security support, and instructional technology support system-wide services.
Educational Media Support Services Costs of activities to provide leadership, support, and development services for system-wide pupil support activities involving the use of all teaching and learning resources.
Student Accounting Support Services Costs of activities to provide leadership, support, and development services for system-wide pupil support activities of acquiring and maintaining records of school attendance, location of home, family characteristics, and census data.
Guidance Support Services Costs of activities to provide leadership, support, and development services for system-wide pupil support activities involving counseling with students and parents, consulting with other staff members on learning problems, evaluating the abilities of students, and other guidance services, in addition to career development coordination support services. Health Support Services Costs of activities to provide leadership, support, and development services for system-wide pupil support activities concerned with the health of the students.
65
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED COUNTY APPROPRIATION BY MAJOR FUNCTION
Safety and Security Support Services Costs of activities to provide leadership, support, and development services for system-wide pupil support activities concerned with the security and safety of the students, staff, buildings and grounds.
Instructional Technology Support Services Costs of activities to provide leadership, support, and development services for system-wide pupil support activities to provide learning opportunities in technology for staff and students, to include technology curriculum development, training, software, and other learning tools.
6900 Policy, Leadership and Public Relations Services $11,653,323 Costs of activities concerned with the overall general administration of and executive responsibility for the entire LEA.
Board of Education Costs of activities of the elected body which has been created according to state law and vested with responsibilities for educational planning, policy, and activities in a given LEA.
Legal Services Cost of activities concerned with providing legal advice and counsel to the Board of Education and/or school system.
Audit Services Cost of activities concerned with the annual independent financial audit as well as the internal audit functions in a school system.
Leadership Services Costs of activities performed by the superintendent and such assistants as deputy, associate, assistant superintendents, and other system-wide leadership positions generally directing and managing all affairs of the LEA. These include all personnel and materials in the office of the chief executive officer.
Public Relations and Marketing Services Costs of activities concerned with writing, editing, and other preparation necessary to disseminate educational and administrative information to the public thorough various news media or personal contact. This area includes marketing and public information services associated with promoting the school system as a positive entity.
Ancillary Services Activities that are not directly related to the prov1s1on of education for pupils in a local school administrative unit. These include community services and nutrition services provided by the school system.
7200 Nutrition Services $721,207 Costs of activities concerned with providing food service to students and staff in a school or LEA including the preparation and serving of regular and incidental meals, or snacks in connection with school activities.
Non-Programmed Charges Non-Programmed charges are conduit-type (outgoing transfers) payments to other LEAs or other administrative units in the state or in another state, transfers from one fund to another fund in the LEA, appropriated but unbudgeted funds, debt service payments, scholarship payments, payments on behalf of educational foundations, contingency funds, and other payments that are not attributable to a program.
66
CHARLOTTE-MECKLENBURG BOARD OF EDUCATION
PROPOSED COUNTY APPROPRIATION BY MAJOR FUNCTION
8100 Payments to Other Governmental Units $37,620,804 Include payments to other LEAs (including charter schools) or governmental units, which are generally for tuition and transportation for services rendered to pupils residing in the paying LEA. It is also used for indirect cost when used in conjunction with object code 392.
8300 Debt Services $582,736 Include debt service payments for lease purchases or installment contracts.
Capital Outlay Expenditures for acquiring fixed assets, including land or existing buildings, improvements of grounds, initial equipment, additional equipment, and replacement of equipment. Do not include any costs which may be coded to one or more specific purpose functions. (i.e., purchase of transportation equipment would be coded to 6550, maintenance equipment would be coded to 6580, etc.)
67
Anticipated Revenue
1l1c Auticipated Revenue schedules are a comparison of three years ofbudget by funding source. Gwemn:cntal financial repo1ting focuses on grouping ofvatfous funds rather than as a whole. Fund accounting is developed fromlegaleorrpliance and resource limitation issues. Data is presented for each fund to show all sources of revenue. In public sector accounting, budgeted re1•enues represent an aucho1i1.ation to spend funds. Actualre1'ennereceived differs due to adjustrrents during the year, such as additional appropriations and transfers to charter schools and virtualnnblic schools.
Gass room Teachers $ 31,117,456 s 32,896,126 32,943,014 $ 33,7!0,690 CentnilServices 809,10--! 798,104 881,705 800,800 Non-Instructional Support Pernonnel 2,921,873 2,953,163 2,991,013 2,972,825 School Building Administration 2,490,761 2,532,498 2,547,710 2,532,385 Instructional Suppo1t-Certified 3,808,262 3,989,976 3,995,416 4,017,658 Oliver Training 210,%7 2'D.,007 222,007 207,010 Vocational Education - Months of&nployment 3,457,329 3,64-9,874 3,427,570 3,765,950 Vocational Education - Program Support !74,634 177,923 402,961 18[,0CXJ Disadvantaged Students Suppl�nY:ntal Funding 452,732 474,484 475,131 487,742 Teacher Assistants 3,779,572 3,00-i,785 3,008,882 2,934,908 Children with Special Needs 5,415,523 6,037,282 6,013,322 6,179,858 Academically/Intellectually Gfted 622,005 638,947 639,818 64-9,4m
1 Increaserepresentsadditionnl allocation for DPI estimated stmknt enrollment increase. Mnoag�ment anticipat<!Scnrollment 11ill fall short of DP! projections.
SJ.:,u]d that occur, the difference in flll1ding 11illneed to be returned to DP!.
2 These programs 111:re rednced asa result of state\\i&l funding redoctions.
3 Amount is bas,.'<I on an estimate;The final nllonnent ish:isedupon an efficiency formula esrnll\isbedby the State.
4 Adlitiona\ funds n\lotte<l for digital ]earning resources.
$ 814,564- I 2,696
19,662 (113)
27,682 (14,997) 2 116,076
3,077 13,158
(69,877) 2 142,576 10,513 8,355
520,831 2,412
(42,034) 2 180,812 4
$ 1,735,493
Budget 2015-2016 68 Brunswick County School System
Financial
2%
0%
1%
0%
1%
-7%
3%
2%
3%
-2%
2%
2%
3%
17%
1%
-2%
98%
3%
Attachment A2
local SouI"ces • General
County Appropriation
Biunswick County Public School System
OrnrterSchoo\s
Subtotal County A"ll'op.·iafion
local Sources· Unrestricted
Fines and Forfeitures
Bn.mswickCounty Public School System
ChaiterSchools
Interest Earned on Jnvestirents
Mi�cellaneous
Subtotal local Sources • U1restl'icted
SjX!clal Rc\CIIUe Scniccs
Fund Balance Appropriated
TOTAL REVfil'IUE
Budget 2015-2016
Anticipated Revenue
s 31,554,921 s 31,349,379 $ 31,349,382 s 31,216,105 $ 02,614)
l fllildBalance Appropriated is used to balance the budget, oot is not recognized as actual revenue.
2 Increase due to anticipated gro11th of Charter &hools.
3 These revenue 111': reduced to actual amounts.
69 Bnmswick County School System
Financial
0%
21%
1%
-7%
0%
-7%
0%
-80%
-14%
0%
1%
Anticipated Revenue
Vocational Education -Program Improvencnt $ li,(),484 s 178,453 $ 183,207 $ 171,182 s (7,270) IDFAPre-SchoolHandicappcd G-ant 1,(),951 72,934 56,216 74,543 1,610 IASA Title I -IFA Basic Program 3,636,170 4,392,020' 3,805,057 4,300,943 (91,07� IASA Title I-Migrant Regular 89,758 94,679 95,197 13�117 41,439 CTEO!pacity-Buildh1g Grant 2,936 2,936 (2,936) IDEA VI-B Handicapped 3,987,725 4,038,451 2,ff).7,077 3,540,560 (497,891) State Tt11)rovencnt Grant 8,166 8,206 9,960 1,794 Improving Teacher Quality 478,820 477,412 341,395 576,883 99,471 language Acquisition State Grant 58,843 75,707 58,150 70,532 (5,175) Tit!e I-School Improvencnt 192,614 173,623 165,815 7,946 (165,67� language Acquisition (Significant Increase) 2,089 2,173 3,592 1,503 Title Il-B-Math & Science Pa1tnerships 285,659 235,731 281,256 (4,403) Positive Behavior Supp mt 13,529 30,658 (13,529)
ARRA -School Jniproveirent 158
ARRA -Race to the Top 161,729 TOTAL REVENUE $ 8,827,094 $ 9,815,656 $ 7,811�77 $ 9,173,515 $ (642,141)
I The U.S. Depa1tm::nt of Education (USFD) distributed Anrrican Recoveiy & Reinvestment Act (ARRA) funds to states to save and create jobswhile advancing ref01ms and improven\!nts that will create long-lasting results for K-12 students. ARRA provided funding to No11h Carolina schools through existh1g fedcralfomJUla and competitive grant program<;. Funds were used consistent with statutory and regulatory requirements per each formula grant with son\! exceptions. Use of these funds ended with the 2013-2014 fiscal year.
Budget 2015-2016 70 Brunswick County School System
Financial
-4% 2% -2%44%
-100%-12%22%21%-7%
-95%72%-2%
-100%n/a
n/a -7%
State
1EA Financed Purchase of School Buses
County Local Option Sales Tax Proceeds School Special Capital Reserve Fund Ad Valoremlksignated for Category 2 & 3
canyforward Snnll Projects
Operating Transfers fn from local P.quip�nt Vehicles Fund Balance Appropriation
TOTAL REVENUE
Budget 2015-2016
Anticipated Revenue
$ 470,528 $ 964,778 s l,29<),276 $ 421,869 $ (542,909)
I The Restricted Revenues Fund is used to account for activities designated for restricted pmposes and generally
not intended for the general K-12 student population of the Board. Funding is primarily from local and state gove1nrrent grants and plivatc donations received fro1nindividual and corporate donors, along with grant m:mies received directly
from the federal govcn1n�nt. These funds have been reclassified fron1the Local funding source.
Budget 2015-2016 73 Brunswick County School System
Financial
0% 0%
0% 0%
0% 1% 0%
Oo/o
0%
Budget by Object Code - Operating Budget Budget by 0]1ject Code· 01ierating Budget
Ob�ct nwns the service orcon1n;,dity obtained as a resn!tofnspecific c:qicndimre. Seven niajorob�ct categories are used inourOmrtof Accoun!S: (I) Salaries, {2) l'lqiloyee Benefits, (3) Pur.-:hased Services, (4) Supp�s and Materials, (5) Clpila\ Outlay, (6) OtberObjeets and (7) Transfm. These broadcalcgoii:s are subdivided to obtain nllredctaikd infonru(ion aboutobj<X:ts ofc�endihire. 'Ilic UnifonnOiart of Accounls strocture, in accordance with stale lall',dctenrincs which obi.!ct codes are availabl.: for use.
Superintendent 128,652 15,3.18
Director and/or Supm•isor 271,061 597,1&5 133,130 45,300 Principal 1,247,7']8 81,5--16 Finance Officer 100,867 Assistant Principal 675,253 !,000,W E,;ecutive Director 207,759 Other Adni11 Assignm:nt
Mmini1tmlion 2,530,S!.1 [,875,815 l'.l\130 45,300 s
4% 5% 1% 1% 0%
Teacher 30,127,112 1,518,161 Jj(,7,762 Teacher-ROTC 295,935 234)98 New Teacher Orientation 15,85.5 15,225 Other Profi:ssi<inal 6lucator Assignnl!n!s 4,05J,l5,'i 536,146 48,%0 107,669
Judgerrcn� Against the local School Ad min Unit 5,400 Flddity Bond Preninm 6,250
Scho\astk Accident Insurance 48,8!4
Other Insurnnce mid Judgen�nts 1,700 license and Titl.: Fees 3,751 3,500 Indirect Cost 2Jl2,119 4(,(\liXl
lkpredation 85,liXl
Other Tax Related Paym:nls 11,'JiJ.l
Purchase ofVdiick.s Miscellaneous MS,225
Other Objecl.'l 3,751 707,431 l,13!,0ffl 485,IXXl
0% 2% 12% 7%
Transfeis from local to Capital Outfay Fund Transfers to Cl!artcrSchools 2,531,:ffl
Fund Transfers 2,53'"1 0% 7% 0% 0%
TOTAL 65,71\'li'l 36,690,JJ4 9,173,515 7,261,386
100% 100% 100% 10)%
Budget 2015-2016
4,500 11\(0) J78,05-l 99,378
5.'il,186 9,nl,701 s 9,438,486
50% 80 8%
zrus,446 IJJ0,973
32,655 3Z655 130,449 116,313
738,440 718,297
1,392,00I 1,3-18,981
6'4,319 619,5-13
J(J\027 185,215
13,00J 13,COO
51,31)) 61,31)) 3,132,439 3,270,5%
26,(0) 76,477 66,472 50,5&l
8,632,613 �4&1.932
0% 7% 7%
97,450 93,220
88,027 88,027
54,145 54,145
329,111 329,11!
5,400 5,400 6,250 6,150
48,814 4�814
2,700 2,700
7,25[ 7,251
&S'l,119 S'IJJ,057 85,(0) 85,COO
50,(0) 122,m 122,m
50,(0) IW8,W 1,314,400
50,(0) 2.377,281 ,036,166
5% 2% 3%
1s1zm 2,00l,448
1,�2.m ZOOl,448
0% 2% 2%
1,100,166 119,9-i\,?ro 5 119,214,037
100% 100% 100%
76 Bn1nswick County School Systen1
Financial
(11,500) -12%
78,676 19%
(1\7,785) -3%
67,474 3% 0%
14,136 12%
20,143 3%
43,0l'i 3%
24,836 4% [80,812 98%
0%
(IO,IXXl) -16%
(13'J,157J 4%
(50,4771 .ff,%
15,890 31%
167,681 2%
4,229 5% (0) 0%
11%
(0) 0%
11% 0%
(0) 0%
0% 0%
(146,938) -18%
0% 0%
(50,liXl) "''
W,6,1751 -35%
(65R885J -22%
"''
528,00) '}/;%
518,050 26%
727,743 1%
Budget by Object Code - Operating Budget
Operating Budget $119,941,780 FY 2015-2016
ti Salaries and Employoo Benefits
IJPlln:hasedServices
asuwlies and Malerials
COlher Objecls
aFundTranslers
Note: Other Objects Include membership dues $97,450; insurance$529,048; lndirectcost$682,119;1icense& tltlefees $7 ,251; and miscellaneous $1,061,415
Budget 2015-2016 77 Brunswick County School Systen1
Financial
Full Time Equivalents
Allotment Process
Budget 2015-2016
Staff Allotments
Allotments are allocations of state, federal, and local resonrces to schools. The staff budget schedules on the next several pages are in terms of full-time equivalent positions. In Brunswick County School System, controlling the hiring process ,vithin a budget of positions is called "position control.
11
The allotment process for 2015-16 began in March 2015. A Jot of work must occur during the spring so that staff will be in place when the school calendars begin in July and August. Over 81 % of the school system's operating budget is spent on salaries and benefits. Quick and accurate communication is important during this process.
The allotment process begins once the projected student memberships are determined. The human resources and finance departments establish student membership projections by school and grade. Principals have an opportunity to review student membership projections and discuss any concerns with the Superintendent and the Executive Director of Human Resources.
Once the student projections are finalized, allotments are given to the schools based on the system allotment formulas. Regular ADM teacher and teacher assistant positions will be adjusted later based on the actual tenth and twentieth day student membership.
If a principal determines that the student membership at a school will likely be significantly higher than the planning figures, then additional positions can be added for teachers and teacher assistants by the Superintendent and Executive Director of Human Resources as funds allow.
There are other administrative, instructional, and support categories of allotments other than regular average daily membership (ADM) teachers and teacher ·'assistants. These include: principal, assistant principal, clerical, custodians, child nutrition, media specialist, curriculum and instruction, academically gifted, Title l, English as a second language, grants, at-risk, special education, counselor, speech, psychologist, and social work. Budget managers in central services departments are "allotters" of these categories. Allotters use their head-count information to provide positions for each category by school.
78 Brunswick County School System
Financial
Budget 2015-2016
Staff Allotments
As mentioned previously, there is a reconciliation process for each school based on twentieth day student membership. Human resources staff strives to provide the maximum resources to schools as early as possible. They evaluate the allotn1ent process annually to improve and streaniline the flow of data. The central services staff serves in a supporting role to assist school staff in spending the resources in accordance with state, local, and federal laws and procedures. School staff must be accountable that the resources are used in an efficient and effective manner to support the strategic plan of the school system and provide a quality instructional program for our students.
79 Brunswick County School Systen1
Financial
Staff Budget
The "Staff Budget" shows full-litre equivalent positions and the nuntierofbus dri1•ers that are budgeted. Position control and allotments are managed in terms of positions and months of Cll1Jlloy1n:nt. BiuuswickCounty Schools has employees on 9, 10, 11, and l2nxmth contract basis.
Administration Superintendent 1.00
Assistant Superintendent 1.00
Di11.•ctor/Supe1visor 3.30 7.70 2.00
Principals 19.00
finance Officer 1.00
Assi�tant Principals 11.64 21.00
Executive Director 1.00
36.')l 29.70 2.00
Prnfesslonal Educator
Teachers 676.77 46.55 90.50
Media Specialists 13.00 5.00
Counselors 25.95 4.0I
Teachers - JR OTC 5.00
Teacher- Speech Pathology 10.00 Other Professional &lucator Assignncnt 14.01 5.00 17.00
739.73 65.59 107.50
Prnfessional • Other Other Profossional Assignm:nt 6.00 1.00 1.00
Psycho!ogi�ts 6.00
Social \Yorkers 3.00 1.00
15.00 2.00 1.00
Tcclmical
Teacher Assistants 169.94 1.88
Vocational Education -Technology Assistant 1.00
Therapists 7.00
Other Professional Assignnie;nt -Non-Certified 11.60 1.00 3.%
1 Decrease due to timing of when Federal budgets are coiqJ!eted, submitted, and approved. 2
Increase reflects restoration of Data r.fangerpositions lost due to fommla reductions in previous year.
Budget 2015-2016
1.00 1.00
1.00 1.00
1.00 14.00 15.00 19.00 19.00
1.00 1.00
32.64 31.64
1.00 1.00 ----1.00 69.64 69.64
813.82 828.45 18.00 18.00
29.99 36.05
4.00 9.00 9.00
10.00 ]3.00
36.0l 35.62 ----
� 916.82 934.12
3.00 11.00 11.00
6.00 7.00
4.00 4.00 ----
� 21.00 22.00
171.82 157.80
1.00 1.00
7.00 7.W
16.56 15.95
16.00 15.00 ----
212.38 196.95
2.00 107.87 102.13 ----
2UXJ 22.00
29.00 29.00
51.00 51.00
1.00 100 2.00
186.00 190.00
110.00 110.00
85.00 85.00 85.00
19.00 19.00 19.00 ----
105.00 402.00 4!<.00 ----
108.00 � 1,780.71 1,781.84
80 Brunswick County School System
Financial
(1.00)
1.00
(14.63) 1
(006)
(3.00)
0.39
(!7.30)
(1.00)
(l.00)
14.02 2
(O.W)
0.61
1.00
15.43
5.74
(4.00)
(4.00)
(1.13)
Budget by Funding Source - Operating Budget
This schedule sunmia1i:&s staff and e;,,penditures by funding source. State and local appropriations appear first. Any local supp!enk!ntaty pay, dental insurance and life insurance on state positions appear in the local colunm. Federal appropriations and ente1p1ise fund follow.
The school system budget .is mganize<l by program codes within funding sources, as established by the Unifon1101ait of Accounts. Although Lhe stale identifies "program codes", these groupings are actually funding sources within each fund.
\Vi.thin each annronriation catc"oru, cmenditure <1rounines arc listed in order b" nrogram report codes.
Teachers - Children with Special Needs 10.00 740,394 Teachers • Acadcmically/Iute!lectually Gifted 3.00 221,382 Teachers • Hon"Cbound New Teacher Orientation 19,497 Local Travel-Homebound Teachers
Superintendent LOO 163,674 Assistant Superintendent LOO 135,695 E'll:cutive Directors LOO 130,728 Quality Assurance/Community Fngagelll!nt LOO 97,589 Humm Resources LOO
Operational Services 5.00 94,073 Non instmctional Support (PRC 003)
Office Personnel 90.03 1,894,626 Custodians 109.00 908,580 Data Manager 0.25
Publications Technicians 2.00
Maintenance Personnel 29.00 Computer Specialists [5.00 System Courier LOO
Substitute Pay 169,619 Classified Supplen�nls
Instmctiona!Support- Non-Certified (PRC004-) Nurses -Non-C.Crtified LOO
Uniform Budget Format The Uniform Budget Format is a presentation of the budget as required by North Carolina General Statute § l 15C-426.
a) The State Board of Education, in cooperation with theLocal Government Commission, shall cause to beprepared and promulgated a standard budget format foruse by local school administrative units throughout theState.
b) The uniform budget format shall be organized so as tofacilitate accomplishment of the following objectives:
1) to enable the board of education and the board ofcounty commissioners to make the localeducational and local fiscal policies embodiedtherein;
2) to control and facilitate the fiscal management ofthe local school administrative unit during thefiscal year; and
3) to facilitate the gathering of accurate and reliablefiscal data on the operation of the public schoolsystem throughout the State.
c) The uniform budget fonnat shall require the followingfunds:
1) The State Public School Fnnd2) The local current expense fund3) The capital outlay fund
In addition, other funds may be required toaccount for trust funds, federal grants restricted asto use, and special programs. Each local schooladministrative unit shall maintain those fundsshown in the uniform budget format that areapplicable to its operations.
d) The State Public School Fund shall include appropriationsfor the cmrent operating expenses of the public schoolsystem from monies made available to the local schooladministrative unit by the State Board of Education.
e) The local current expense fund shall includeappropriations sufficient, when added to appropriationsfrom the State Public School Fund, for the currentoperating expense of the public school system inconformity with the educational goals and policies of theState and the local board of education, within the financialresources, and consistent with the fiscal policies of theboard of county commissioners. These appropriationsshall be funded by revenues accruing to the local schooladministrative unit by virtue of Article IX, Sec. 7 of the
84 Brunswick County School Systen1
Financial
Budget 2015-2016
Uniform Budget Format Constitution, monies made available to the local school administrative unit by the board of county commissioners, supplemental taxes levied by or on behalf of the local school administrative unit pursuant to a local act or G.S. l lSC-501 to I ISC-511, State money disbursed directly to the local school administrative unit, and other monies made to the local school administrative unit for the current operating expenses of the public school system.
f) The capital outlay fund shall include appropriations for:1) The acquisition of real prope1ty for school
purposes, including but uot limited to school sitesplaygrounds, athletic fields, administrativeheadquarters, and garages.
2) The acquisition, construction, reconstruction,enlargen1ent, renovation, or replacement ofbuildings and other structures, including but notlimited to buildings for classrooms andlaboratories, physical and vocational educationalpurposes, libraries, auditoriums, gymnasiun1s,administrative offices, storage, and vehiclemaintenance.
3) The acquisition or replacement of furniture andfurnishings, instructional apparatus, dataprocessing equipment, business machines, andsimilar items of furnishings and equipment.
4) The acquisition of school buses as additions to thefleet.
5) The acquisition of activity buses and other motorvehicles.
6) Such other objects of expenditure as may beassigued to the capital outlay fund by the uniformbudget format.
The cost of acquiring or constructing a new buildiug, or reconstructing, enlarging, or renovating an existing building, shall include the cost of all real property and interests in real property, and all plants, works, appu1tenances, structures, facilities, furnishings, machinery, and equipment necessary or useful in connection therewith; financing charges; the cost of plaus, specifications, studies, reports, and surveys; legal expenses; and all other costs necessary or incideutal to the construction, reconstruction, enlargement, or renovation.
No contract for the purchase of a site shall be executed, nor any funds expeuded, without the approval of the board of county commissioners as to the amount to be spent for
85 B111nswick County School System
Financial
Budget 2015-2016
Uniform Budget Format the site. In case of a disagreement between the board of education and the board of county commissioners as to the amount to be spent for the site, the procedure provided in G.S. llSC-431 shall, insofar as the same may be applicable, be used to settle the disagreement.
Appropdations in the capital outlay fund shall be funded by revenues made available for capital outlay purposes by the State Board of Education and the board of county commissioners, supplemental taxes levied by or on behalf of the local school administrative unit pursuant to a local act or G.S. llSC-501 to llSC-511, the proceeds of the sale of capital assets, the proceeds of claims against fire and casualty insurance policies, and other sources.
g) Other funds shall include appropriations for such purposesfunded from such sources as may be prescribed by theuniform budget format.
86 Brunswick County School Syste1n
Financial
Federal Sources Local Sources 3-l,l<;(),714 lbta!Opcrating &'Venue.� 34,!00,il4 65,715,999 Fund Balance Appropriated 2.50),00) Tot.ii Re1euues 36,690,714 65,715,999
EXPFNDITlJRES Instrnclional Program'!
Regular Instructional 9,386,21).l $ 40,589,503 Special !nslruclional 429,396 8,933,198 A!lcn1ati1•e lns!rnclional 66,147 1,857,652 School Leadership SeIVicCS 2,96-1-,859 3,5--12,825 Co-Oirricular Inshuctional 888,141 School-Ifascd Support SeNkes 1.�.566 4,189,JSI
15,JOJ,'.112 59,l [2,559
Suwirllrg Senices Regular Currkular Support 3,73-1,211 929,286 Special Population Support """'
Atheltic Improvements - Install Bleachers at Basketball Court
Bolhia Jilementary
Install Roller Shades In 400 Building Sidewalks - Remove and Replace Concrete walk at 500Bldg Time Out Room Fencing - Install to Secure The Front Area Of The School Playground Equipment -Repair & Replace
Jessie Mae Monroe Elen1entary
Fencing -Fence Off Rear Access Behind School Install Drapes/Cu1tains At Stage in Cafeteria
Lincoln Eenientary
Doors - Enlarge door to Cafeteria Playground Equipment -Repair Renovate Block Building
Southport Jilementary
Ath1ctic Fields Playground Equipment - Fall Zones Updated Interior Renovate Annex Building - Grid, Tile, Lights (2 rooms) -Phase One Fix Irrigation Al Front Entrance L1.ndscaping
SupJiy Jilen1entary
Playground Equipment -Courtyard Replace Signage - Install New Marquee Sign Parking Lot Improvements - Refresh Lane Markings
Tonn Creek Jilenientary
Fencing -Raise Height at Playground Fencing -Extend to Isolate Rear Areas fromFront Locks -Parent Facilitato1's Office Door Install Mirror at Corridor Intersection
Union Jilementary
Doors -ADA Accessability To Playgrounds Playground Equipment -Sunscreen for EC HVAC-Remove Abandoned Units in 5th Grade Building Parking Lot Improvements - Staff Parking Lot
Budget 2015-2016
Capital Outlay
89 Brunswick County School System
Financial
13,400 13,400
5,000 1,350 7,500 4,050
10,000 27,900
17,095 7,264
24,359
7,500 15,000 52,500 75,000
2,500 2,000
23,850 1,500 3,500
33,350
22,000 14,750 2,850
39,600
6,930 5,520 3,000
440 15,890
2,500 7,500 3,875 7,500
21,375
Virginia \Vi11iruuson Elen1cntary Flooring -Replace Ca1pet in 220, 223, 213, 208 Parking Lot Improvements -Const,uct Stacking L1ne CoITidor Mitrors
Cedar Grove l\1iddle Drainage Front of Building Drainage Behind 6th Grade, Near Bus lot-Install Roof Drain Leaders Wireless Locks -6 / 7 Wing Canieras - Add al End of Each Hallway
Leland�Iiddle
Re-work Ceiling & Lights in Media Center Bump-out Fencing -6' Security Fencing Lock" -Classroon1S In 700 Pod Lockers -Install in Two Oassrooms, 205, 505 Lockers -Install in 201, 202
SouthBrnnsY.ick Middle Install Office Corridor Door Behittd Reception New Canopy at Front Fntrance
WaccrunawSchool Sidewalks -Fix Uneven Sidewalks Lockers - Middle School Install Shelving in Media Center Book Room
North BrunsY.ick lligh Access Into Buildittg From Modulars (1 Locks) Sidewalks -h1stall Crosswalk at Scorpion Drive Lockers -Boys Athletic Repairs Natural Gas Conversion - Boiler, HW Htr
Budget 2015-2016
Capital Outlay
90 Brunswick County School Systen1
Financial
22,891 125,000
1,760 149,651
3,500 8,825 6,000 2,250
20,575
9,600 61,425 2,700 5,060 3,680
82,465
3,500 6,500 7,000
17,000
4,125 88,200 92,325
4,000 14,000 3,575
21,575
4,000 650
13,000 35,000 52,650
South Brwtsllick High Install Blinds Rear MC Windows Update Concession Stands Flooring - Replace Carpet with vcr in Room 157 A Flooring - Replace VCT Cbrridor 3008 Signage - Install Lettering on Front of Building
\Vest BrLuts\\ick High Repair Softball Lighting Renovate Boys & Girls Restroom.sin Football Fieldhouse (50% Match) Tinie Out Room HVAC- Replace JROTC AC Unit Signage - Add Exterior Traffic Signage Plants In Courtyard
Ill'uns"ick County Early College High Flooring - Replace VCT in Back Stairwell- 1st & 2nd Floor Flooring - Replace Carpet With VCT in 202, 203, 204, 206, 104 Cameras - Install in Cafeteria, Courtyard Cmneras - Install in Rm 246 Ins tall Teacher Cabinets
Ill'uns\lick CoWity Academy Repair Buzz-In/Buzz-Out Existing Doors Add Access Button to School Side Access Wireless Locks - Principal Corridor Door
Various Departments Major Project Development G:nera] Site Improvements PMEEmergency Funds Flooring - Jnsta11 Replacement Coverings Doors -ADA Accessibility Issue Sidewalks - Emergency Repairs Wireless Locks - Additional Net worked (36) Locks -Installation ofThumbtun1s Modu1arrepairs Athletic hnprovcments - Bleacher Inspection/Repair
Operating Budget Impact:
Capital Outlay
The category 1 purchases are for safety & security, which ha11e little or 110 effect on the operating budget.
Flooring are safety improvements, which do not directly affect the budget.
Projects are replacing 11sed!wor11111aterials, which will have the effect of improving productivity & e.ffecti11e11ess.