® Address Quality Update MTAC Washington, DC August 11, 2010.

®

Address Quality Update

MTAC

Washington, DC

August 11, 2010

2

Overview

Move Update Requirements Documentation

CASS/MASS Cycle N – SuiteLink Review

Temporarily renamed “Guide to Move Update” Will be redefined as Pub 363 after USPS document

control completed

Guide to Move Update is posted to RIBBS for mailing industry review and comment http://ribbs.usps.gov/move_update/documents/tech_guides/GuidetoMoveUpda

te.pdf

Questions and comments submitted by mailing industry being evaluated for edits and clarifications within the document

Publication 363 - Updating Lists is a Smart Move

Move Update Requirements Documentation

New Quick Service Guide

Each Move Update method described in finer detail

Explanations & Clarifications Flowchart on how to qualify for Move Update

Pre-Mailing vs. Post-Mailing methods

Standard Mode Name Matching Logic

Document retention guidelines

Expected handling of MLNAs and BCNOs

Description of Return and Footnote Codes with comments

Directly Acquired Addresses & Alternative Address Formats

Publication 363 - Enhancements

Move Update Requirements Documentation

Move Update Policy Definition

Move Update Policy

Federal Register notice in development to establish within the DMM the reference to Pub 363 as source of Move Update compliance requirements

Responds to mailing industry desire for single, comprehensive source of procedures for Move Update compliance requirements for all Move Update methods

Follows other examples of defining mail preparation requirements in USPS Publications referenced through DMM

Effective June 1st, MLNA and BCNO months no longer graded as non-compliant with Move Update in MERLIN

Federal Register notice will be published advising MLNA / BCNO required to comply with Move Update

1 year grace period allowed from publication date of Federal Register to comply with requirement

After 1 year grace period MLNA / BCNO addresses between 95 days and 18 months will be graded as non-compliant – no exceptions considered regardless of Move Update method used

No reversal of previous postage assessments for mailings impacted due to MLNA / BCNO prior to June 1st

MLNA / BCNO Policy Modification

Move Update Policy

SuiteLink usage increases the potential for mail to be sorted into delivery point sequence

4.4% of candidate records submitted to SuiteLink provided updated secondary number● 103 million records in FY08● 160 million records in FY09

Opportunity

SuiteLink™

SuiteLink is used whenever there is a secondary unit deficiency identified on an input business location address and SuiteLink has data for the input address

For CASS Cycle N all CASS™/MASS™ certifications require the use of SuiteLink to append suite numbers where match available

Effective August 1, 2011 usage required by mailers to assign a ZIP+4 Code to a business address where SuiteLink indicates a match is available

When is It Used?

SuiteLink™

Example of Match in SuiteLink

Input: UT Animal Research910 Madison AveMemphis TN 38103

Output: UT ANIMAL RESEARCH910 MADISON AVE STE 823MEMPHIS TN 38103-3435

The input address matches to high-rise default record. DPV® returns a “D” which indicates the secondary is missing. Software must query SuiteLink.

Rec Type

Firm DPV Prim Range

Street Indicia Unit Secd Range

City ZIP Code

Unique ZIP+4 Range

CRID

H Y 910 MADISON MEMPHIS 38103 N 3403 C029

H Y 910 MADISON STE 823 – 826 MEMPHIS 38103 N 3435 C029

SuiteLink™

Example of No Match in SuiteLink

Input: C6 Merolla24 Salt Pond RdWakefield RI 02879

Output: C6 MEROLLA24 SALT POND RDWAKEFIELD RI 02879-4314

The input address matches to high-rise default record. DPV® returns a “D” which indicates that secondary is missing. Software must query SuiteLink. If no match is found, return the original ZIP + 4 match.

Rec Type

Firm DPV Prim Range

Street Indicia Unit Secd Range

City ZIP Code

Unique ZIP+4 Range

CRID

H Y 24 SALT POND RD WAKEFIELD 02879 N 4314 C001

H Y 24 SALT POND RD LOWR C6 WAKEFIELD 02879 N 4304 C001

SuiteLink™

Example of Match in SuiteLink with Extraneous Secondary Present

Input: UT Animal Research910 Madison Ave # 9Memphis TN 38103

Output: UT ANIMAL RESEARCH910 MADISON AVE STE 823 # 9MEMPHIS TN 38103-3435

The input address matches to high-rise default record. DPV returns footnote code “S” to indicate invalid secondary detected. Software must query SuiteLink without the invalid secondary number. If match found insert secondary number. Do not throw away the extraneous info that was present on input.

Rec Type

Firm DPV Prim Range

Street Indicia Unit Secd Range

City ZIP Code

Unique ZIP+4 Range

CRID

H Y 910 MADISON MEMPHIS 38103 N 3403 C029

H Y 910 MADISON STE 823 – 826 MEMPHIS 38103 N 3435 C029

SuiteLink™

Example of mailpiece with text information placement

SLM SERVICES, INC

PO BOX 2118

SAN DIEGO CA 92014-3817

UT ANIMAL RESEARCH

910 MADISON AVE # 9

MEMPHIS TN 38103

FIRST CLASS MAIL U.S. POSTAGE

PAID SAN DIEGO, CA PERMIT NO. 1

1/4” from Bottom 1/8” from Right Edge 1/8” Between Between 1/16” & 1/4” from Left Edge of Barcode Clear Zone

910 MADISON AVE #823 38103

MASS™

SuiteLink™