© 2010 AdvancED Oconee County Schools Strategic Planning: The Journey from Good to Great.

© 2010 AdvancED

Oconee County Schools

Strategic Planning: The Journey from Good to Great

Tom Odom BOE Chair

Mark ThomasBOE Member

Kim ArgoBOE Vice Chair

Dr. Jason BranchSuperintendent

Tim BurgessBOE Member

Wayne BagleyBOE Member


Community Profile

Population 33,366 (27% increase since 2000)

Demographics White 89.8%Black 5.3%Hispanic 4.6%Other .3%

Population Age Under 18 years 26.9%18 to 64 years 60.8%65 years and over 12.3%


1 Primary School

5 Elementary Schools

2 Middle Schools

2 High Schools

6,971 Enrolled (22% increase

since 2000)

– 82% White

– 5.5% Hispanic

– 4.4% African American

– 5.4% Asian/Pacific Islander

– 3% Multiracial

2003-2004

2004-2005

2005-2006

2006-2007

2007-2008

2008-2009

2009-2010

2010-2011

2011-2012

2012-2013

2013-2014

2014-2015

0

1000

2000

3000

4000

5000

6000

7000

8000

58026003

6337 6418 6468 6466 6467 6539 6670 6771 68197010

System Enrollment

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 20140.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

15.98% 16.59% 16.86% 17.17%

19.75%20.94%

21.99%22.95%

23.68% 24.38%

21.72%

Diversity by SocioeconomicsFree and Reduced Lunch Percentages

Diversity by Language26 different languages are spoken in OCS

Spanish (237)Chinese (55)Korean (36)Gujarati (24)Arabic (20)Russian (9)Urdu (8)Hindi (7)Other African (6)

Vietnamese (6)Other Indian (5)Farsi (4)French (3)Japanese (3)Tagalog (3)Turkish (3)Czech (2)Lao (2)

Other Asian (2)Portuguese (2)Amharic (1)German (1)Hebrew (1)Swedish (1)Thai (1)Ukrainian (1)

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• Leadership Changes

• CCGPS and RCD Implementation

• Revised State Assessments

• PARCC

• New Accountability System • AdvancED Changes and

Accreditation Visit

Key Changes 2012

Oconee County SchoolsStrategic Planning

Why did we embarkon this Strategic Improvement Planningprocess?

Oconee County SchoolsDistrict Accreditation

AdvancED/SACSRequired Action:Strategic Planning

Why did we choose to work with GSBA and

GLISI?

Community Engagement

Planning Team

Action Teams

Action Teams Report to Planning Team

Strategic Planning Phase I

How did we engage our

community in the strategic

planning session?

Identification of Facilitators

Communication

District and School Websites

Parent Phone Calls

Parent Letters

Flyers in Local Businesses

Superintendent Blog

Teaching & Learning Newsletter

Twitter

Local Newspaper

Competition

Community Engagement Meeting

260+ Participants

500+ Responses

How did we prepare for the planning team meeting and

what were the highlights?

Identification of Planning Team Members:

• Teachers• Parents• Students• Community Members/Business

Partners• Principals• Assistant Principals• District Leaders

The Work

Preparation for the meeting:

• Communication

• Meeting Room Organization

• Superintendent Overview

• Data Notebook

• Community Engagement Report

The Work

Planning Team Meeting

The Work

Outcomes

Common Focus

New Belief Statements

Results of SWOT Analysis

5 Strategic Goal Areas

Strategic Priorities

How did we prepare for the

action team meetings and what were the

outcomes?

• Identified Action Team Leaders

• Identified Action Team Members

• Developed Performance

Measures

• Developed Performance

Objectives

• Developed Measurable Targets

• Developed Initiatives and Action

Steps

• Developed a Strategy Map

• Developed a Theory of Change

The Work

Strategic Planning Phase II

Mission Vision Motto Belief statements Five goal areas Performance objectives Priorities Strategy map

BOE Approval

Belief Statements: We believe that:

All students are important and their individual talents contribute to the diversity of the learning community.All stakeholders are valued and essential to the success of our students.Everyone is accountable for excellence. Mission: The mission of Oconee County Schools is to provide a safe and challenging learning environment that inspires all students to capture their dreams.

Beliefs, Mission, Motto, and Vision

Motto: Committed to student success

Vision: Oconee County Schools will be a nationally-recognized leader in academic achievement by ensuring that all students receive a rigorous, balanced education that will enable them to compete in and contribute to a global society.

Beliefs, Mission, Motto, and Vision

Goal Area 1: Teaching & Learning

Goal Area Priorities

What is important to us?

1. High quality instruction

2. Academic growth for all

3. College and career readiness

4. Globally competitive students

Performance Objectives

What will we do?

1. Prepare students for college and career success

2. Increase student achievement

3. Provide high quality professional learning, monitoring and support

Goal Area 2: Stakeholder Engagement

Goal Area Priorities What is important?

1. Students

2. Staff/faculty

3. Parents

4. Community

5. Business

6. Communication

7. Transparency

8. Partnerships

Performance Objectives What will we do?

1. Utilize varied methods of effective communication

2. Develop meaningful business partnerships

3. Develop meaningful higher education partnerships

Goal Area 3: Human Resources



1. A high-performing workforce

2. A positive organizational culture

3. Capacity for future staffing needs

Performance Objectives What we will do?

1. Acquire excellent people for all positions

2. Identify and retain high-performing faculty and staff

3. Increase focus on succession planning

Goal Area 4: Operations and Student Services

Goal Area Priorities – What is Important to us?

1. Safe environment

2. Social, emotional, physical and financial support for all students

3. Accountability

4. Efficiency


1. Ensure effective and efficient operational processes

2. Ensure safe and healthy environments for students and staff

3. Develop and implement practices to support at-risk students

Goal Area 5: Business Services


1. Ensure effective and efficient financial practices

2. Develop a collaborative district budgeting process

3. Maximize federal, state, local, and alternative funding sources



1. Fiscal responsibility and accountability

2. Put students first

3. Foster partnerships

Oconee County Schools Strategy Map

Human Resources

Stakeholder Engagement

Operations and Student Services

Prepare students for college and career success

Increase student achievement

Provide high quality professional

learning, monitoring and support

Acquire excellent people for all

positions

Increase focus on succession

planning

Identify and retain high-performing

faculty and staff

Develop effective processes and communicate them clearly

Develop meaningful business

partnerships

Develop meaningful

higher education partnerships

Ensure effective and efficient operational processes

Ensure safe and healthy

environments for students and staff

Ensure effective and efficient

financial practices

Develop a collaborative

district budgeting process

Business Services

Maximize federal, state, local and

alternative funding sources

Develop and implement practices

to support at-risk students

Teaching and Learning

Then we will meet every child’s learning needs.

And promote involvement and engagement of all stakeholders through

open, transparent, and effective methods of communication…

And attract and retain a high-performing faculty and staff…

And support students and staff by providing a safe environment and

ensuring accountability for performance…

If we provide fiscal responsibility and accountability and put students first…

Theory of Change

A Vision for Public Education in Georgia

OCS aligned our 5 goal areas

with the goal areas of The Vision Project

The Purpose of Public Education is…

to prepare students for college, career and life.

Our vision is that…

public education in Georgia will provide ALL children an EQUITABLE and EXCELLENT education that prepares them for college, career, and life.

Our Goals:

• Maximize student achievement• Increase the level of trust and support for

public education in local communities

A Vision for Public Education in Georgia

Aligning

School Improvement Plans

to OCS Strategic Plan

Strategic Planning Phase III

Developed OCS Strategic Plan Executive Summary

Identified required performance objectives

Created Guidance document on cascading the system plan to the school plan

Met individually with all principals

Aligning the School Improvement Plans


MBES Leadership Team met during the summer to begin aligning our plan to the OCS Strategic plan

Completed a Leadership Team Evaluation to assess strengths and areas for growth


Reviewed the OCS strategic planning process

Discussion of AdvancEd/SACS Internal and External review process – both validated need for a strategic plan

Worked with GSBA and GLISI to explore various models for strategic planning


Discussion with leadership of the highlights of the strategic planning process:

Comprehensive community engagement component to allow stakeholders to have a voice

Diverse planning team that represented stakeholder groups

A facilitated planning process that assisted the planning and action teams in analyzing strengths and weaknesses and worked with experts within the district to develop initiatives and actions steps to implement the plan


The next phase in the process is:

Alignment: the plan will be aligned to the school improvement plans and the budget

Implementation: Involves the execution, monitoring and reporting of the plan, as well as an on-going process to review and update the plan as needed



Alignment of the MBES SIP:

The Strategic Goal Areas and Performance Objectives are identical in the district and school plans

Development of the MBES SIP

Divide into groupsReview current OCS goal area assignedDiscuss/develop action steps that will

need to be taken by MBES to align with that goal area

Once complete, put the final information on the posters provided

Be ready to present to the group

Development of the MBES SIP

• Received input on the plan from all staff• Continually look to the plan as we make

decisions and to check in on our progress

Development of the NOHS SIP

From Strategic Plan to School Improvement

School Leadership Team reviews Strategic PlanData ComparisonStrengths and Weaknesses of NOHSAreas of Improvement



School Leadership Team produces draft SIP to meet district goals• Use same template as district

Department Chairs present SIP to Department Members



Department Members provide feedback to Department Chairs and Administration

School Leadership Team makes necessary adjustments to SIPReview of resource allocationThinks short-term as well as long-termUtilization of personnel “Addition by Subtraction”



Final SIP presentation at faculty meetingRoles and responsibilitiesTime for question and answerExplanation of processConnect school to systemProvide a vision



Ongoing SIP discussionPresent an aspect of the SIP at monthly faculty meetingReview at leadership team meetingsProvide updates for System Cabinet members on SIP

progress

Implementation

Execution Monitoring Reporting of the plan On-going process to

review and update the plan

Strategic Planning Phase V

What are the next steps and how will this

work drive our district

improvement initiatives in the

future?


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© 2010 AdvancED Oconee County Schools Strategic Planning: The Journey from Good to Great.

Documents

work slide

strategic planning slide

great slide

multiracial slide

responses slide

system enrollment slide

planning team meeting

team strategic planning