Writing thesis using MS Word 2007

WRITING THESIS USING MS

WORD 2007 AND ZOTERO

Managing thesis effectively

Khairul Anwar - Computer Science UiTM Perlis 1

Course Contents

Steps to Write a Thesis

Typing Thesis Outline

Heading

New Heading Style

Normal Style

Page Breaks

Section Breaks

Page Numbering

Inserting New Blank Page

Table of Content

Updating Table of Content

Table of Figures

Khairul Anwar - Computer Science UiTM Perlis

Introduction to Style formatting

You can think of a style as a set of pre-defined formatting instructions that you can use repeatedly throughout the document.

Possibly more important however is that styles are used to "tag" or identify parts of a document.

Styles allow for quick formatting modifications throughout the document and can be tied into numbering to make working with outline numbered lists easier.

Common Styles are Normal, Heading n, Title, subtitle, etc.

Steps to Write a Thesis

1) Type thesis outline

2) Set heading style (Heading 1, Heading 2, …)

3) Change Heading Numbering

4) Start type paragraph to paragraph using Normal style.

5) Set page breaks

6) Set section breaks

7) Set page numbering

8) Create Table of Contents

9) Create Table of Figures

Type Article Outline

1) Create a new MS Word document.

2) Type article outline as shown below:

Don’t change font

format.

Abstract

Acknowledgements

Preface

Introduction

Need for the study

Purpose of the study

Theory

Biometric technologies and systems

Heading 1 Style

1) In the body text, put the cursor on the Introduction.

2) On the Home tab, in the Style group click Heading 1.

3) Repeat previous step for “Theory” word.

… Heading 1 Style

Introduction will be formatted automatically as Heading 1

style.

You can change the font format later.

Heading 2 Style

1) In the body text, put the cursor on the “Need for the study” and

“Purpose of the study”..

2) On the Home tab, in the Style group click Heading2

3) Repeat above steps for “Biometrics technologies and systems”

Change Heading Numbering

1) Click on any heading.

2) On Home tab, on

Paragraph group,

click Multilevel list

command

3) Click the 6th style as

shown in the 3rd step. 1

…Change Heading Numbering

All heading will be automatically formatted.

You can change the numbering format later.

Typing the body text

Put the cursor at the end of Introduction heading.

Press Enter.

Type the introduction text

You can copy and paste from the given sample file.

Repeat the previous step for the other heading

Normal Style (body text)

The body of text is formatted using the Normal style.

Steps:

1) Click any where on the first paragraph.

2) On Home tab, Style category, click Normal.

3) Apply the Normal style to other paragraph.

Make sure all similar paragraph is applied to the Normal style.

Modify heading style

1) Click on style submenu

2) Double click style title.

The style window will fits at the left panel.

3) Click the on the right side of Heading 1

4) Click Modify

5) Change font face, color, style, and size of heading 1.

6) Click OK button when finish

7) Repeat step 3 to 6 to modify other styles such as Normal, Heading, etc.

Create Every New Chapter at the New

1) On the style formatting panel

2) Click the on the right side of Heading 1

3) Click Modify

4) Click Format button

5) Click Paragraph

6) Click Line and Page Breaktab

7) Check right on Page break before.

8) Click OK

9) Click OK again.

Create New Heading Style

Highlight “Abstract”. Click on Heading 1.

Click on Styles.

Click on New Style.

…Create New Heading Style

Change the Properties

Name. Type “Heading0”

Click OK.

Repeat the previous steps

for “Acknowledgement” and

“Preface”.

Page Breaks

Use Page Break to start a new

page. Don’t press Enter key.

1) Put the cursor at

“Acknowledgement”.

2) Click Page Layout.

3) Click Breaks.

4) Click Page.

5) Repeat for:

“Preface”

“Introduction”

“Theory”

Create Page Numbering

Page numbering for thesis normally divided into title, frontmatter and mainmatter.

Title contains thesis titles, author name, university name, etc.

Frontmatter consists of Preface, abstract, TOC, etc.. It is numbered as Roman number (I, II, III, …)

Mainmatter contains Chapter 1 Introduction, Chapter 2 Research Methodology, etc. It is numbered as Arabic number (1, 2, 3 ,…)

The frontmatter and mainmatter must be separated by Continuous Section Break.

Create Continuous Section Break

1) Section break before Preface

1) Put the cursor before Preface heading

2) Click Page Layout.

3) Click Breaks.

4) Click Continous (under Section Breaks).

2) Section Break before Chapter 1:

1) Put cursor before chapter 1

2) Repeat step 2 to 4 1

Page Numbering at the frontmatter

1) Put the cursor at the first page.

2) Click Format Page Numbers

3) At Number format choose I, II, III, … format

4) At Start At choose I

5) Click OK

6) In Insert tab, Click Page Number

7) Click Bottom of page.

8) Click page number at the center.

Page Numbering at the mainmatter

1) Put the cursor at the first page of Chapter 1.

2) Click Format Page Numbers

3) At Number format choose 1, 2, 3, … format

4) At Start At choose 1

5) Click OK

6) In Insert tab, Click Page Number

7) Click Bottom of page.

8) Click page number at the center.

Inserting a New Blank Page

Put the cursor at

the location where

you want to add

new blank page.

Click Insert

Click Blank Page

Table of Content

Click the mouse to place the

insertion pointer on the new,

blank page.

Click References

Click Table of Content

Updating TOC

Click the mouse at

the TOC

Click Update

Table…

Choose Update

page number

only or Update

entire table

Add a Caption

Select the object (table, equation, figure, or another object) that

you want to add a caption to.

On the References tab, in the Captions group, click Insert

Caption.

… Add a Caption

In the Label list, select the label that

best describes the object, such as a

picture or equation.

Click OK.

Type the text that will appear after

the label. Select any other options

you want.

Click OK.

Cross-reference

1) Put cursor to the place where you want to insert the cross-reference.

2) On the References tab, in the Captions group, click Cross-reference.

3) Click combo-box of Reference type and click Figure.

4) Click combo-box of Insert reference to and click Only label and number.

5) At For which caption list choose the caption that you want to make cross-reference.

6) Click Insert button.

7) Done

Create a Table of Figures

In your document, insert a

blank page for a table of

figures.

1) On the References tab, in

the Captions group

2) Click Insert Table of

Figures.

3) Click OK.

Create footnote

1) Click References ribbon tab.

2) Put the cursor at the location where you want to insert footnote.

3) Click Insert Footnote .

4) The cursor will be automatically move to the end of the page. Type the reference.

5) Type the footnote reference

Document Map

Document map display document heading/topics at

the right side of document.

Go to View tab and check or uncheck Document

Map to show or hide document map.

Writing thesis using MS Word 2007

new style

heading style13

heading numbering91

heading numbering10

style title

style group

new page

end of introduction

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