Welcome to UniCorp Services, Inc. Scanning Presentation.
Post on 30-Mar-2015
212 Views
Preview:
Transcript
Welcome
to
UniCorp Services, Inc.
Scanning
Presentation
When a record has been prepared for scanning
UniCorp Services will……
1. SET UP AN ELECTRONIC FILE ROOM
2. SCAN THE RECORDS INTO A DATABASE
3. INDEX THE RECORDS FOR SEARCH and RETRIEVAL
4. STORE THE RECORDS DATABASE IN THE ELECTRONIC FILE ROOM
5. COPY RECORDS TO ANY STORAGE MEDIA
UniCorp Services Electronic File Room
To set up a file room we click our file cabinet icon
Inside of the file room we …………..
Create file cabinets
with drawers…………
that contain folders to hold the scanned record
Our unique administrator tool allows US
to index the records for storage and retrieval
We can also configure the entire database for SECURITY and SEARCH purposes
SECURITYWe control access to this program with a user I.D. and password
SECURITY
Determining who has access to file cabinets, drawers and folders is an option that can be extended to our clients. Password Protection is a strong deterrent to computer hacking, unauthorized viewing and even theft.The more passwords there are, the less likelihood of a breech.
Password Protection
PASSWORD PROTECT
The file cabinet
the drawer
and the file folder
for three levels of SECURITY inside the file room
Search Capabilities
In the file room you can search for
a folder
a drawer
or a record
Enhance search capabilities and increase accuracy by……
setting a range of parameters to help pinpoint the search
Storage
The UniCorp Services file room is a database.
Records scanned into the file room are indexed according to client specifications and can be stored on different media type. The stored database can be accessed through LANS, WANS and INTRANETS. UniCorp Services recommends that the database be stored on a file server and copied to CD-ROM for redundancy in case of loss or damage.
CD-ROM
Storing your records on CD-ROM reduces costs and makes employees more efficient in their abilities to access and retrieve data.
UniCorp Services can copy client records to CD-ROM at the click of a mouse button. Our file room administrator allows US to master the CD-ROM creation process for accuracy and client driven requests.
Our CD Mastering tool allows US to copy the contents of an entire file room to a CD using the same file format and root structure that was used to scan and store the record
TURN THIS……….
INTO THIS…….
UniCorp Services, Inc.2001 Bryan St. Suite 3010
Dallas, Texas 75201( 214 ) 748-2688
top related