Welcome! ROTARY DISTRICT 5580 GRANT MANAGEMENT SEMINAR March 2013 R. Turner DRFCC 1.

Welcome! ROTARY DISTRICT 5580

GRANT MANAGEMENT SEMINAR

March 2013 R. Turner DRFCC 1

ROTARY DISTRICT 5580

PREPARING FOR THE GLOBAL LAUNCH

OFFUTURE VISION

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This presentation was developed byPDG Newell Krogmann, DRFCC, District 5960.

Amended by PDG Roly Turner DRFCC, D-5580. This is not an official publication

of The Rotary Foundation.

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TODAY’S SEMINAR

• OVERVIEW AND INTRODUCTION• CREATING A PROJECT• APPLYING FOR A GRANT

ProceduresFormsScenariosQ & A

• PROJECT IMPLEMENTATION & REPORTS• QUALIFICATION• QUESTIONS

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SOME ABBREVIATIONS• TRF

The Rotary Foundation• GMS

Grant Management Seminar• MOU

Memorandum of Understanding• VTT

Vocational Training Team• GSE

Group Study Exchange• FV

Future Vision • DDF

District Designated Funds5

ROTARY FOUNDATION MISSION

To enable Rotariansto advance world understanding,

goodwill and peace throughthe improvement of health,

the support of education, andthe elimination of poverty.

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ROTARY FOUNDATION

DOING GOODIN

THE WORLD

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Future Vision

WHO? WHY? WHAT? WHEN? HOW?

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Future Vision

WHO?/ NOW

100 Districts as FVP DistrictsThe Foundation as a partner

Pilot initiated July 1, 2010

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Future Vision

OFFICIAL LAUNCH JULY 1, 2013 ALL ROTARY DISTRICTS IN FUTURE VISION with

The Foundation as a partner

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Future Vision

WHY?

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Growth of the Foundation

1979 3-H grants and club partnership

1985 PolioPlus campaign launched

1999 Rotary Centers for International Studies

2000 10,000 Matching Grants approved since 1965

2003 District Simplified Grants launched

2004 Another 10,000 Matching Grants approved

2005 Future Vision Committee begins

2007 Gates $100 Million Challenge for polio

2008 Another 10,000 Matching Grants approved

2009 Gates commits additional $255 million for

$200 Million Challenge

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Growth of the Foundation

1965-2000

10,000 Matching Grants approved

By 2004

Another 10,000 Matching Grants

By 2008

Another 10,000 Matching Grants13

Future Vision

WHY?

► Sound Stewardship► Decentralized process► Flexibility at local level► Enhanced capacity to serve► Focus

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Enhance Rotary’s public image

Enhance Rotary’s public image

Simplify TRF

programs & processes

Simplify TRF

programs & processes

Focus service efforts

Focus service efforts

Support global &

local service

Support global &

local service

Transfer more

decisions to districts

Transfer more

decisions to districts

New Rotary Foundation

Grants

Priorities

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Future Vision

WHAT?

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Future Vision

• Where does the money come from?– Rotary Foundation (Rotarians)

• How does it get to us?– District Designated Funds - DDF

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Rotary Foundation Funding

Investment

Earnings

Investment

Earnings

District Designated

Fund(DDF)

District Designated

Fund(DDF)

TRF Progra

m Funding

TRF Progra

m Funding

SHARESHARE

World FundWorld Fund

RotarianContributio

ns

RotarianContributio

ns

Earnings used for Earnings used for administrative costsadministrative costs

2012-13

50% to World Fund50% to World FundMatching

Humanitarian Grants3H Grants

GSEPeace Fellows

Polio+

50% to District Designated 50% to District Designated Fund (DDF)Fund (DDF)

20% to District

Simplified Grants

Humanitarian Grants

ScholarshipGSE

2009-10 2010-11

$$236,500

$70,950$23,650

$118,250 $118,250

Current Grant Distribution ExampleANNUAL PROGRAMS GIVING -- SHARE

2011-12

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20% to Polio

$23,650

Earnings used for Earnings used for administrative costsadministrative costs

2013-14

50% to World Fund50% to World FundMatching GrantsPackaged Grants

Peace FellowsPolio+

50% to District Designated 50% to District Designated Fund (DDF)Fund (DDF)

Up to ½ to District

Grants

At least½ to Global

Grants

2010-11 2011-12

$$259,670

$64,918$64,918

$129,835 $129,835

Future Vision Grant Distribution ExampleANNUAL PROGRAMS GIVING -- SHARE

2012-13

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Future VisionNEW CONCEPTS AND WAYS

A New Vocabulary

– SIX AREAS OF FOCUS– GLOBAL GRANTS – with qualified districts – DISTRICT GRANTS– PACKAGED GRANTS– DDF allocation to Global and District– NEEDS ASSESSMENT– SUSTAINABLE– MEASUREABLE– VTTs (and GSEs)– SCHOLARSHIPS AS GRANTS– MEMBER ACCESS AS GATEWAY

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Future Vision

Three kinds of grants

GLOBAL GRANTS $ DISTRICT GRANTS $

Packaged Grants – no DDF

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Future Vision

GLOBAL GRANTS

*Scholars (graduate level)*Vocational Training (VTT)*Humanitarian Work

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Future Vision

GLOBAL GRANTSHUMANITARIAN GRANTS

● TRF MATCH must be at least $15,000● HOST AND INTERNATIONAL PARTNER● Pre-Application – “Educational Piece” “Application Survey?”● APPLICATION: Complete online beginning

April 1st on a revolving basis.•REPORTING PROCESS. ● SIX AREAS OF FOCUS

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Future Vision

GLOBAL GRANTSHUMANITARIAN GRANTS – OUR DISTRICT

● DISTRICT ONLY PROJECT -- AT LEAST $30,000No club $TRF match must be at least $15,0001:1 match of DDF – so, at least $15,000 DDF

● CLUB(s) PROJECT – AT LEAST $35,000TRF match must be at least $15,000Club(s) $ at least $10,000 – DDF $10,000TRF match of 1:1 DDF & .5:1 Club

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FUTURE VISION

Global Grant Example #1

$15,000 DDF $15,000 TRF, World Fund

$30,000 Total

FUTURE VISION

Global Grant Example #2

$10,000 Club(s) 10,000 DDF (1:1 match) 15,000 TRF from World Fund

$35,000 Total

Future Vision

SIX AREAS OF FOCUSPeace and Conflict Prevention/Resolution

Disease Prevention and Treatment

Water and Sanitation

Maternal and Child Health

Basic Education and Literacy

Economic and Community Development

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Global Grants 2013-14Our District

At least $64,918 will be available + Unspent carryover from previous years

•Humanitarian Grants

•Global Scholarships•Vocational Training Teams

Lots of Opportunities!30

Future Vision

Three kinds of grants

GLOBAL GRANTS $ DISTRICT GRANTS $

Packaged Grants – no DDF

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District Grants

Community, small International projects, scholarship, other GSE?Must meet TRF Grants Terms and Conditions. (see handout)Club Qualification so: GMS, MOU and Addendum required by D-

5580Submitted as a Proposal to District Spending Plan. One time

window.

Must meet the Foundation Mission.

ROTARY FOUNDATION MISSION

To enable Rotariansto advance world understanding,

goodwill and peace throughthe improvement of health,

the support of education, andthe elimination of poverty.

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District Grants cont.

Funds available 2013-14 up to $65,000, from 2010-11 APF contributionsMinimum Request $500.00Maximum Request $5000. per club, up to $15000. Multi club partnership.

Additional Criteria; when requests exceed funds available???District Criteria reviewed annually, May following Spending Plan

District Grants cont.

Funding Example

$3000.00 Club $3000.00 DDF

$6000.00 Total

Note: Criteria may change year to year Depending on Funds available and demand

District Grants cont. Proposal Application Process

Application available on District Website, completed on line.March-April work with assigned Mentor to complete Proposal.April 30, Final Draft proposal due.Early May, Grants Subcommittee approves Proposals based on criteria and funding available.

District Grants cont.

Mid May, District Submits Spending Plan to TRF for final approval.Approved Proposals resubmitted as Applications. (Same

Document, click Application) Clubs have until the following May to request grant funds and initiate project. (Do not start project before receiving funds)

Club reporting process kicks in upon receipt of funds. Every 6 months, 2 year Sunset

Future Vision

Three kinds of grants

GLOBAL GRANTS $ DISTRICT GRANTS $

Packaged Grants – no DDF

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New Model

Packaged Grants

Predesigned Grants.

For: Humanitarian project, Scholar, Vocational Training Team.

Funded 100% by TRF World Fund and Rotary’s Strategic Partners. (See Strategic Partners Handout)

Future Vision Plan Update

Strategic Partners

Future Vision

WHAT DOES NOT CHANGE

► Service Above Self► PolioPlus, until disease eradicated► Peace Fellowships► Need for giving to support TRF► Giving recognition

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Future Vision WHAT else DOES NOT CHANGE

D-5580 World Community Service Fund

► Matching Grants for International Projects that may not meet TRF criteria.

► Funded entirely from District dues.► Initiated primarily to fund building construction.► Applications on a rolling basis throughout the

Rotary year. (Online, District Website)

► Will be reviewed annually.42

Future Vision

WHEN?

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Future Vision

WHEN?

Future Vision Plan begins in all Districts on July 1, 2013

Can apply for Global Grants – April 1, 2013

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Future Vision

HOW?

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Future VisionHOW?

District Memorandum Of Understanding (MOU)More stewardship responsibility at District level

Club MOU and Addendum. (Handouts Including Worksheet)

Grant Management Seminar (GMS)

District TRF structure

Grant processesGlobal Grants – Pre-Application and ApplicationDistrict Grants – Spending Plan

District procedure

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Future Vision - ROLES5580 Preparation this year

District Rotary Foundation Committee

Grants, VTT, & Scholarship Subcommittees

Future Vision Accounting –TreasurerAnnual Financial Assessment

Clubs & Club Leadership

Members47

Future Vision

5580 Implementation

District Rotary Foundation CommitteeRotary Foundation Trainer Future Vision TreasurerStewardship Chair

Club Mentorship Program

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Future Vision

CLUB QUALIFICATION

Grant Management Seminar1 person per club must attend.

Club Memoranda of Understanding (MOUs)

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Future Vision

CLUB MOU – TRF and DistrictTerms of QualificationClub Leadership ResponsibilitiesFinancial Management/StewardshipDocument RetentionReportsGMS required for Global GrantsDistrict can require for District Grants (We do.)Mentors Required for Grants (5580 requirement)Signatures by current PE and President before 2013-14

ANNUAL SUBMISSION

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FUTURE VISION RESOURCES

Clubs: www.rotary.org/en/fvclub

Districts: www.rotary.org/en/fvdistrict

General:www.rotary.org/futurevision

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FUTURE VISION More resources

• Nov. 2012 Rotarian Magazine

• Current FVP Districts

• Future Vision Pilot News

• Future Vision e-learning modules

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FUTURE VISIONMore resources

“Doing Good in the World” DVD 978-MU – at http://shop.rotary.org

• Also can access via • Rotary's Podcast on iTunes, or • Doing Good: Intro: http://vimeo.com/34051471• Doing Good: Supporting Education: http://vimeo.com/33737948• Doing Good: Growing Local Economies: http://vimeo.com/33736218• Doing Good: Fighting Disease: http://vimeo.com/33735961• Doing Good: Providing Clean Water: http://vimeo.com/33735494• Dong Good: Saving Mothers and Children: http://vimeo.com/33690570• Doing Good: Promoting Peace: http://vimeo.com/33671034

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Future Vision

FUTURE VISION IS GOING TO MAKEA POSITIVE DIFFERENCE

IN THE FUTURE OFTHE ROTARY FOUNDATION

andHOW WE SERVE OTHERS

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FUTURE VISION

✦ ✦ ✦

YOUR QUESTIONS