W HAT IS M&E Day-to-day follow up of activities during implementation to measure progress and identify deviations Monitoring is the routine and systematic.
Post on 02-Jan-2016
215 Views
Preview:
Transcript
WHAT IS M&E Day-to-day follow up of activities during implementation to
measure progress and identify deviations Monitoring is the routine and systematic collection of
information against a plan. The information might be about activities, products or services, users, or about outside factors affecting the organisation or project.
Routine follow up to ensure activities are proceeding as planned and are on schedule
Routine assessment of activities and results Answers the question, “what are we doing?”
WHY MONITORING
Tracks inputs and outputs and compares them to plan
Identifies and addresses problems Ensures effective use of resources Ensures quality and learning to improve
activities and services Strengthens accountability Program management tool
WHY EVALUATION
Determines program effectiveness Shows impact Strengthens financial responses and accountability Promotes a learning culture focused on service
improvement Promotes replication of successful interventions
WHY IS MONITORING AND EVALUATION IMPORTANT?
M&E should be part of the design of a program
Ensures systematic reporting Communicates results and
accountability Measures efficiency and effectiveness Provides information for improved
decision making Ensures effective allocation of resources Promotes continuous learning and
improvement
EXAMPLES OF M&E TOOLS
Attendance Register Child Welfare Cards Clocking sheets
EVALUATION QUESTIONS
How are resources being used? How appropriate is the management
structure? How well are we meeting identified needs? How do we fit within a network of services? How well have we met our expected
outcomes? What were the unexpected outcomes? What lessons did we learn?
WHAT DO YOU MONITOR?
Inputs: As well as monitoring expenditure, some organisations will monitor other inputs, such as staff and volunteer time.
Outputs: These will be specific products or elements of service provided by the organisation, such as advice sessions, training days or publications, number of meetings.
Outcomes: These are related to the changes or difference made as a result of the organisation’s outputs.
Impacts: These are related to longer-term or broader changes. These might be more difficult to monitor on a routine basis.
INDICATORS
are specific, observable characteristics that can be assessed or measured to show the quality or quantity of aspects of the organisation, its resources, its process, or the results of its activities.
Examples; Number of people attending networking Forum; Number of Leave days; Number of female in a meeting; Amount of money spent
TARGETS
A target is an object or goal that is being aimed at.
An example of target is to concentrate all efforts on achieving one goal.
COLLECTING MONITORING INFORMATION
Finding ways to collect monitoring information is a key part of monitoring and evaluation. Tools for collecting data can be grouped under four basic heads:
surveys and questionnaires observation interviews keeping records and notes. Questions to ask when choosing information
collection methods Before deciding on data collection methods, you
should address a number of questions, for example: What depth and type of information do you want? How can you check the reliability of your information? How much time can you afford to spend? How much will it cost? How will you analyse the information?
MANAGING YOUR MONITORING INFORMATION
Always bear in mind how you want to use the information before you start to collect it.
Planned information influence what you collect, how you collect it, and how you store and process it.
Everyone involved in collecting the information to use the monitoring tools in the same way, so that the information is consistent and there are no gaps.
Small amounts of information may be stored on paper and analysed manually.
If you don’t resolve practical issues concerning how you manage your information, this can hold you back in terms of reporting and using monitoring information to feed back into organisational improvement and management.
WHO DOES EVALUATION
Depends on the amount of money you have available for it.
Self-evaluation is when an organisation uses its own expertise to carry out evaluation.
External evaluation is when an outside evaluator is brought in to carry out an evaluation for the organisation.
M&E FRAMEWORK
Level Description Frequency
Inputs Resources that are put into the project. Lead to the achievement of the outputs
Continuous
Outputs Activities or services that the project is providing. Outputs lead to outcomes
Quarterly
Outcomes Changes in behaviors or skills as a result of the implemented project. Outcomes are anticipated to lead to impacts
2-3 years (short to medium term)
Impacts Measurable changes in health status, particularly reduced STI/HIV transmission and reduced AIDS impact. Impact results are effects of the intervention
3-5 years(long term)
top related