#VenTESOLWebinars | The How-Tos of Webinars

#VenTESOLWebin

arsEmpowering TESOL Affiliates

in Central America and the Caribbean

The How-Tos of WebinarsBy Prof. Miguel Perez

VenTESOL Communications

Coordinator

April 2017

The How-Tos of

Webinars

Agenda• What is a webinar?

• Webinar features

• Hardware needed

• Presenter and Moderator

• Webinar formats

• Video-conferencing platforms

• Advice (former #VenTESOLWebinars presenters)

What is a webinar?

web + seminar

Webinar features

synchronous event

Different platformstext-based audio-only video-conferencing

asynchronous eventif recorded

audience

It usually lasts 1 hourlonger or shorter

open to the public

one-off

anywherein the world

1 or +1presenter

no travel costs

saves time

Hardware needed

computer Internet

Connection

webcam headset

ww

w

Presenter and Moderator

Person dealing with

MANAGEMENT

Things run smoothly

Presenter and audience

assistance

Person dealing with

CONTENT

Expert in the field

Invited guest

The teacher

Presenter roles

Before the webinar • Design presentation slides

• Familiarize yourself with the

webinar platform tools

• Have a practice session on

the webinar platform

Presenter roles

During the webinar• Arrive 20-30 minutes before

starting time

• Greeting participants

• Start on time

Moderator roles

Before the webinar • Administrative

procedures assistance

• Participants registration,

event advertisement

Moderator roles

During the webinar• Greeting and welcoming participants

• Introducing the webinar presenter

• Helping participants with tech issues

• Giving permissions to presenters and

participants

• Moderating Q and A sessions, and

keeping track of Qs on the chat box

• Announcing follow up activities and

future webinars

Webinar formats

Chalk and talk

Talk show Try it out

Guided tour

Participant input

Mix and match

Video-conferencing platforms

• WizIQ http://www.wiziq.com

• Blackboard http://www.blackboard.com

• Adobe Connect http://www.adobe.com/products/adobeconnect.html

• GoToMeeting https://www.gotomeeting.com/

• BigMarker https://www.bigmarker.com/

• WebEx https://www.webex.com/

Advice from

Prof. Jennifer Hirashiki, M.A.

• Anticipate the technological

issues that may occur.

• Run through the platform as best

as you can prior to the scheduled

event.

• Give yourself plenty of time to

set up, just in case there are

Advice from

Prof. Julio Palma, M.A.

• Allow audience to download the

material. Send links with .pdf

files or slides.

• Use social media to spread the

word about the webinar.

• Use a hashtag during the

presentation.

Advice from

Prof. Maricarmen Gamero

• Establish interaction with the

participants. Ask questions at the

beginning, during and at the end

of the webinar.

• Remain calm during technical

issues. Have a Plan B!http://vocaroo.com/i/s0VoFW85LdwJ

Advice from

Dr. Christel Broady

• Choose a neutral background.

The audience has to focus on

your message not on your house.

• Pick a topic with broad appeal to

assure audience participation and

interest

• Use little text but images and

charts

http://bit.ly/CBroadyTips

Prof. Miguel Pérez

VenTESOL

Communications Coordinator

Thank you very much!

@maperezramos

miguelperez.uc@gmail.com

http://www.ventesol.org

http://bit.ly/webinarsHTs