UAA Recruitment Process Incorporating UAKjobs
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UAA Recruitment Process
Incorporating UAKjobsNavigating UAA 2012
Kyle J. Miller, presenter
Overview
• Phases of a posting in UAKjobs
• Defining user accounts• Resources available to
you
Two Login Pages
www.uakjobs.com www.uakjobs.com/hr
Recruitment Phases in UAKjobs
Posting •Create a new posting•Obtain approvals
Screening •Recruiting process w/UAKjobs•HR approval stages
Offer •Faculty/Exceptional step placement•Non-exceptional step/Promotion
Posting Phase1. Identify the type of position you are recruiting for• Create/Reclassify/Update or Review position description
in UAKjobs (Staff)• Have draft faculty workload prepared (Faculty)
2. Create the posting• From PD (Staff)• From template (Faculty)• Use previous posting (useful for Non-PD positions)
3. Route posting through approvers, culminating with HR
Screening Phase
Stage 1&2 – Minimum Q/Further
Request to Interview - UAKjobs
Stage 3a – 1st Interview
Request to Interview (opt) - UAKjobs
Stage 3b (opt) & 4 – 2nd
Interview/Reference Check
Submit Candidate/Alternate
s - UAKjobs
Offer Phase• Posting Status – Candidate/Alternates
Approved, Supervisor to Begin Hiring Proposal• Faculty/Exceptional Step– Two distinct stages• Stage 1 occurs prior to an official offer• Stage 2 occurs after offer is accepted
• Non-Exceptional Step/Promotion– Completed after offer is accepted– Promotion (see BOR Regulation 04.05.043.B.5)
Faculty/Exceptional Step
Stage 1 – Obtain Approval
Supervisor
Approver 1, 2, 3
HR Consultant
Chancellor Delegate
Stage 2 – Finalize Offer
Supervisor
Grants/Budget
HR Consultant
Non-Exceptional Step/Promotion
Supervisor
Grants/Budget
HR Consultant
Accounts and Approvals
Who should have an account?
• NR/XR employees should have an Employee account at minimum to access their position
• Department Contacts; cost center clerks, admin assistants, and admin support for recruitments
• Approvers; such as supervisors, directors, faculty chairs, and deans (depending upon departmental structure)
Define Users• Department Contact– Person responsible for attaching additional
documents, updating applicant statuses, and updating posting statuses.
– Usually the PPA/CCC• Supervisor– Direct supervisor for the position (not a lead)– Faculty department chair (adjuncts)– Dean (faculty)
Define Users• Approver 1, 2, 3– Additional approvers beyond the Supervisor– Directors/Deans– Do NOT relist the Supervisor on this page
• Final Candidate(s) and Alternate(s) Approver– Last person beyond supervisor who must approve
the candidate(s)/alternate(s) before submitting to HR.
Define Users• Guest User– Posting specific account used by search committee
members– Posting data and applicant materials are read-only– Cannot update statuses
Resources• UAKjobs Training– Recruiting with UAKjobs– Online Labor Pools
• Your HR Consultant• UAKjobs Coordinator– Kyle Miller• 907-786-1989• kjmiller@uaa.alaska.edu
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