U3A Computing Beginners Class Leader – Brian Moore Week 6 of 10 weeks. Mondays 2:30 – 4:30pm Next week half term then Inset day. So next class 10/11/14.

U3A Computing Beginners Class

Leader – Brian MooreWeek 6 of 10 weeks.

Mondays 2:30 – 4:30pmNext week half term then

Inset day.So next class 10/11/14

New Members Social Event

• The committee would like to invite all new members, who have joined Crewe and Nantwich U3A since October 2013, to join us for our annual ‘Coffee and Cake’ event on

• Wednesday November19th at 2.30pm • at • Wistaston Memorial Hall.

Email• Very Important use of computers.• Is the main method to send personal

messages/letters to individuals or groups.• Can “Attach” files to the message e.g. a Word

Document, or a photo but are size limitations. Institutions limit to around 6Mb or about two full definition photos.

• Has been partly replaced by social networking sites such as “Facebook” and “Twitter”.

Access of Email• Two ways to access email.• An Email “client” program. Vista has “Windows

Mail”, Windows 7 & 8 has “Windows Live Mail”. In a College or Work- “Outlook”. Some technical setup required. Need Username, Password and server details. Unfortunately LibreOffice has NO email program.Or

• Webmail – Now the main way, allows access to email anywhere you have Internet access.Still need your Username and Password.

• Email “Client” programs are installed on your computer. They allows emails to be read even when your internet is not connected, called Off-Line. This was useful when we all had Dial Up Internet access but now everybody has Broadband this is no longer relevant.They do give a more organised layout with no adverts especially Outlook, part of the MS office suite. A good free one is Thunderbird.

• Webmail. Is a web site to access your mail. It can be run by your Internet Service Provider for their free account or e.g. Hotmail, Yahoo or Gmail.

Typical Outlook 2007 client use

Outlook 2007 client Setup• MS Outlook is the standard “Client” program used

in commerce and schools.• Start the program from Start, All Programs,

Microsoft Office, Microsoft Outlook 2007.• How to setup an account in detail. • Control Panel, Mail (32bit), email accounts, Email

tab, New, MS exchange POP3 IMAP or HTTP, Tick Manually configure, Leave as Internet E-mail, Fill in User info- your name= email address email= email address Server information= POP3 server: pop3.live.com SMTP server: smtp.live.com

• Username= email address Password=PW Tick

remember password, Require logon using SPA NOT ticked, More Settings= General tab- mail account= email address, Outgoing server tab- Tick My outgoing server (SMTP) requires authentication and Use same settings as my incoming server. Advanced Tab - Incoming Server (POP3) change 110 to 995, Tick This server requires encrypted connection (SSL) Outgoing server (SMTP) change 25 to 587, Use the followig type of encrypted connection= Auto (not SSL) Server timeout change to 5 mins Delivery- Tick Leave a copy of messages on server. Or Remove from Server after 100 days. Then click on "Test account settings" to see if it works, Next Finish. Now can start MS Outlook.

Look at a Hotmail account• Login hotmail at http://www.outlook.com/ • Hotmail address= mondayu3a@hotmail.co.uk

password= U7Gb4Fds816K• Now uses HTTPS: a secure connection and has

extra features - Skydrive. • As is shows on left the basic folders: Inbox, Sent and

others. Next is the emails in the folder selected. Then Adverts & Messaging- Turn this off at ....

• The blue line at the top has all the controls. click on the cog and for Reading pane click on Right. Now for each email you can instantly see its content.

More than just Email• Web based Outlook .com is now more than just

email. It is one part of the Windows live suite which includes OneDrive – Free 15Gb of on line storage space.

• Word, Excel, PowerPoint & OneNote Online.• Skype is partly connected and has replaced

Messenger. See Later

Sending an email from +New• CC – means Carbon Copy. Add email addresses of

people who you just want to keep in the picture, with no actions.

• Normally all the recipients can see the To: and CC: lists.

• Bcc – means Blind CC. The email addresses are hidden from all the recipients.

• Type in a Subject - it’s just a Title • In the main box type in your message.• It you want you can add a “Attachment”

When all is ready LH click on “Send”.

Groups• If you want to send a email to many people often

you can create a “Group” formerly “Distribution List” which is just a list of email addresses with a name.First you have to add email addresses to “People”. Then also under New create a New Group.Note the email must already be in People.

• This all varies between web mail systems. With different words for the same thing.

• Note there is lot of incompatibility between email providers because of commercial reasons.

Adding an Attachment• You can add any file with the following proviso. But

getting around these is advanced.• Business and Schools/Colleges may well ban adding

Word documents which have “Macros” in because they are a favourite place to hide Viruses in.

• Also they will probably have a limit to the size of attachments added, typically 6Mb, that's about two full size high definition photos.

• It’s all well described in http://en.wikipedia.org/wiki/E-mail_attachment

Example of adding an Attachment

• When creating a new email to add an attachment click on Insert (a paperclip icon) at the top and select using one of three ways1) Files as attachments2) Pictures inline3) Share from SkyDrive

• Then find what you want to add and click on open.

Practical

• Login Windows and start Internet Explorer.• Browse to www.Outlook.com• If you have not got your own hotmail use our

shared hotmail account = mondayu3a@hotmail.co.uk withPassword= U7Gb4Fds816K

• Send emails to each other. Identify who its from and who its for in the Subject. Ie Email From xxx to yyy.

• At first just type in an email address. Then try in Cc & Bcc.

Make own Hotmail account

• If you have time create your own Hotmail account as an alternative to your usual one.

• This is useful when you sign up with some organization that insists on sending junk email. You can just abandon it if too much comes.

• At https://login.live.com/ Select “sign up now”

• If you have your own hotmail account you can use

that instead.• Try adding an Attachment by the three ways. Find

something from your My Documents. When you receive one with a attachment double click on it to see it.

• Explore the 4 tabs from the V arrow just to the right of Outlook with options Mail, People, Calendar, SkyDrive.

Google Mail = gmail

• Create a @gmail account from https://mail.google.com/intl/en/mail/help/about.html and click on Create an account.

• As you will see they want quite a bit of information. You don't have to fill in Birthdays, Gender, Phone or current email. And untick “Set Google as my default homepage”.

Thunderbird Email Client• If you have not got MS Outlook 2007 and need a Email

client program consider this.• Download from

https://www.mozilla.org/en-GB/thunderbird/• Run it, tick this "Skip this" & use existing email.• Your Name= mondayu3a email address=

mondayu3a@hotmail.co.uk Password= U7Gb4Fds816K• Read using POP3. Click on Get messages.

Detail on Skype• Install from http://www.skype.com/en/download-

skype/skype-for-windows/• After install Skype and running for the first time

Untick – Start with Windows, Install Skype click to call, Make Bing my search engine, Make MSN my home page.

• Create a Skype account. You will need a email address, preferably a Hotmail one.

• When using its much better to use a headset.• We should be able to video chat here.