TRIP MANAGER TRAINING1 · Microsoft PowerPoint - TRIP MANAGER TRAINING1.ppt Author: Administrator Created Date: 7/6/2004 3:11:38 PM ...

TRIP MANAGER TRAINING

SISD Transportation Department

“The Driving Force In Education”

Log in to our home page: www.sisd.net

Click on “Departments”

Under Administrative Services Click on “Transportation”

Highlight the “Field Trip Request” link

LOG IN

►ALL CAPS: Your username is on the system the way you sent it to Transportation via e-mail.

►Enter your Field Trip Manager password

► Use the command buttons on the website to navigate.

Do not use the tool bar.

For example:If your name is Jose A. Castorena, but your e-mail said Joe Castorena, you will enter JOE CASTORENA.

JOE CASTORENA

*******

To add/edit requests

Click on “Look at My Trip Request”

REQUESTORS:

Adding a new request

Click on “Add/New”

FULL SCREEN OF TRIP REQUEST

4/15/04

SOCORRO HIGH SCHOO

JV GIRLS VOLLEYBALL

MONTWOOD HIGH SCH

SOCORRO HIGH SCHOOL

SOCORRO HS ATHLETICS

4 30 PM

4 45 PM

Enter Date of Field Trip*

Enter Trip Description (organization name, team, etc.)*

Pick up Campus (Ex. Socorro High School)*Use arrows to choose pickup and arrival times*

Use arrows to choose your account*

Enter Trip Destination (Ex. Montwood High School)*

*TAB after every entry and fill in all the spaces

Returning location will automatically show up unless you need to change it*

Use arrows to choose the time you expect to “leave” and “return” to your site*

If its more than one day, enter the return date (same day trip leave it blank)*

Leave “Trip Supervisor” blank*

Enter number of “Students” and “Adults”*

Under “Contact at Destination” enter the sponsors name (Ex. Coach’s name) and “Phone”number incase of an emergency*

On “extra information”, please specify the pick up area and any information you feel pertinent (Ex. Vocational Building, by flag pole, etc.)

SOCORRO HIGH SCHOOL9 00 PM

9 15 PM

40

PICK UP AT VOCATIONAL BUILDING. The Soccer team will be riding with the Volleyball JV Girls, drop off at same location. Shuttle return time for girls at 7:15 and soccer team at 9:15.

3

*Don’t forget to TAB after every entry

Nidia Moreno

“Submit” your request

Click on “Look at Trips To Approve”

(To approve or deny trips)

Approvers:

You have an option either to print trips pending approval or log in to approve/deny.

This is the first screen you will see.

The empty slots show that it’s pending approval

To select which field trip to approve/deny:

1. Make your selection by clicking on the circle to the far left

2. Click on the Review/Approve command

To Deny highlight “No”To Approve highlight “Yes”

Notify the requester of any changes by using the “Approver Notes”box and “Submit” your request

(Ex. Time, date or # of unit change, etc.)

Once approved by Transportation, an e-mail will be sent to the

requester.

Once the trip is completed the charge can be viewed in the

system.

FINAL STEP

Options:

► Print Trip Requests ► Change Password

Click on “Print my Trip Request”

Select Date Range and Print Report

Click on “Change Password”

Enter New Password and Submit it.

Transportation DepartmentOffice Staff

Cindy HernandezPayroll Clerk

937-0613

Juan MirandaTransportation Coordinator

North Side937-0619

Ileene GarciaBus Clerk

Trip Billing/Accounts Payable937-0612

Joe CastorenaTransportation Coordinator

South Side937-0618

Nidia MorenoField Trip Clerk/Receptionist

937-0600

Soledad RochaAdministrative Spec. I

937-0602

Hector SilvaDirector of Transportation

937-0601

TRANSPORTATION DISPATCHERS

Jackie Gutierrez

Vangie Del Rio

REPORTS

• Accounts

• Trip Requests by Date Range

• Approved and Pending Field Trips