Transforming scholarly communications support at Imperial College London
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Transforming scholarly communications support at Imperial College LondonRLUK Conference, London, 10th March 2016
Ruth Harrison, Head of Scholarly Communications Management, Library Services, http://orcid.org/0000-0003-2487-2981 / @ruthejDr Torsten Reimer, Scholarly Communications Officer, Research Office, http://orcid.org/0000-0001-8357-9422 / @torstenreimer
Imperial College London
Imperial College London
• Nine London campuses• Faculties of Engineering,
Medicine, Natural Sciencesand the Business School
• Ranked 3rd in Europe / 8th in theworld (THE 2015-16 rankings)
• Net income (2015): £969m, incl.£428m research grants and contracts
• ~15,000 students, ~8,000 staff, incl. ~3,900 academic & research staff• Staff publish 10-12,000 scholarly articles per year• Average quarterly APC commitment: £433 533 (2015 from 3 funds) • Largest data traffic into Janet network of all UK universities
Library Services and the Research Office: early 2012
Crossover was minimalStaff relatively unknown to each other
Knowledge of activities relatively unknown to each other
Library Services: • management of APC applications to Wellcome Trust grant • management of the College’s repository with colleagues in ICT, across
3 library teams• advocacy role for College’s OA mandate from 1 January 2012
Research Office: • reporting on Wellcome Trust grant• monitoring compliance with the College’s OA mandate
Policy requirements
2011• EPSRC “Expectations”
2012• RCUK OA Policy
2013• REF OA Policy
2013 onwards: systems and support infrastructure development for open access
This is where theInformation gathering points(ideally) needed to take place– how, by whom, when, usingwhich sources and systems:all questions to beanswered…
How did we get there: agreement
that systems had to be efficient and time-saving for the academic staff
from Directors of Library Services and Research Office that cooperation would be beneficial
from senior College management (Provost downwards) that a governance structure was required
between the SCM team, Liaison teams, and the Research Office on communications strategy
with ICT that systems development would be in conjunction with the Library Services and Research Office
Where we are now
1. Institutional management and staff structure
2. Combined green and gold workflow
3. ASK OA
4. ORCID iD project
5. RDM service infrastructure development
6. Communications strategy for OA, RDM and ORCID
7. Scholarly Communications website
1. Open Access Publishing Group, chaired by Associate Provost (Academic Partnerships)
2. Open Access Implementation Group, chaired by Scholarly Communications Officer
3. Research Data Management Working Group, chaired by delegateof Vice Provost Research (Head of Department of Materials)
New posts in the Library’s Scholarly Communications Management team• Academic Support Manager post split into 2 full-time posts: Scholarly
Communications Support Manager, and Copyright and Licensing Support Manager
• Research Data Support Manager and Research Data Support Assistant appointed
• 3 new Open Access Support Assistant posts, in addition to existing 2 staff supporting of gold and green workflows
Scholarly Communications Officer (Research Office)
Institutional management and staff structure
Combined green and gold workflow
On acceptance•Deposit•Apply for APC
•Link funding
Manuscript into
repository
APC data into
ASK OA
Compliance with
green & gold
mandates in one step
Managed through Symplectic (+ASK OA)Ask for minimum information required
ASK OA (cloud-based APC management system)
ORCID iD project
Imperial became ORCID member in 2014:• Raise awareness and uptake• Issue researchers with an iD
Approach:• Capture existing iDs (in Symplectic)• Create new iDs on behalf of academics• Encourage academics to link iD to Symplectic
Outcomes:• ~75% of iDs claimed• Academics linked 1,800 iDs to Symplectic• Ongoing awareness raising and work with
ORCID community (Imperial hosted 1st UK ORCID members meeting in 2015)
https://www.imperial.ac.uk/orcid https://dx.doi.org/10.1629/uksg.268
RDM service infrastructure development
1. Make a data management plan: use DMPOnline
2. Store your data management plan centrally: use InfoEd
3. Store your live data securely and safely: use Box
4. Store your final data (and/or code) for 10+ years, making it publicly available: use Zenodo
5. Tell the College where your data (and/or code) is published or stored: use Symplectic
6. Reference your funding and your data in the publications it underpins: tell your publisher
Research Project
Data: BoxSoftware: GitHub
Data/software still needed Delete
External repositoryInternal Storage
Elements
Spiral
Creates data/software
Project ends
no
yes
Metadata, manualor automatic
Can it be published or embargoed externally?
yesno
Metadata, manualor automatic
Can metadata be published?
Library reviews
yes
Monitoring and ReportingCollege Dashboard Symplectic OA Monitor
Communications strategy for OA, RDM and ORCID
Image
February8th Feb FRC Medicine Meeting OA update, including compliance RO18th Feb Liaison librarians Meeting OA update Library
Feb Academic staff Email Email to staff who have never deposited to Spiral Library/ROFeb Academic staff Department
meetingsHEFCE policy and College OA support Library/RO
Feb HoDs Email Report on compliance levels (OA Monitor) Library/ROFeb Electrical
EngineeringMeetings OA/RDM lunchtime session Library
Feb DoMs Email Data catalogue guide LibraryFeb/Mar Symplectic
delegatesMeetings Arranging 1:1 with those who are delegates for researcher/authors in Symplectic to ensure
understanding of what is required.Library
March
14th Mar Liaison librarians Meeting OA update Library14th Mar
(tbc)DOMs & ROMs Meeting HEFCE policy and compliance meeting Library
9th Mar Civ Eng Meeting Presentation at staff assembly (JC/NM) Library16th Mar Civ Eng Roadshow Library
Mar Staff and students
Website HEFCE implementation and OA service available: update for lead to 1st April Library
Mar Academic staff Department meetings
HEFCE policy and College OA support Library/RO
Mar OA supporters Meeting HEFCE implementation, support, networking Library/ROMar HoDs Email Report on compliance levels (OA Monitor) Library/ROMar PhDs Workshop Intro to RDM 2 hr workshop for PhDs LibraryMar OA Team Meetings Organising a series of ‘roadshow’ visits – not a meeting but table promoting what is happening to
raise awarenessLibrary
Mar Symplectic delegates
Meetings Arranging 1:1 with those who are delegates for researcher/authors in Symplectic to ensure understanding of what is required.
Library
Scholarly Communications website
Results of successful cooperation
2013 2014 20150
1000
2000
3000
4000
5000
6000
Open Access outputs
DepositsAPCs
2013 2014 2015 20160
200400600800
100012001400160018002000
ORCIDs in Symplectic
12-15 01-16 02-160
1000
2000
3000
4000
5000
“Box” users
• College meets RCUK and WT targets• 18x increase in deposits since 2012• College meets ESPRC Expectations• >1TB research data added to Box daily
Conclusion
• Library Services and Research Office have broadened understanding of scholarly communications, policy, workflows and strategic priorities
• Coordinated effort across College, making use of different channels• Open Access and RDM seen as College priority• Agreement of College (as opposed to service) requirements
facilitated implementation (e.g. technical work with IT)• College leadership engaged and supportive• Compliance is one driver, but College committed to OA in particular
Thank you for listening
Any questions?
Scholarly Communications at Imperial:www.imperial.ac.uk/scholarly-communication
r.e.harrison@imperial.ac.ukt.reimer@imperial.ac.uk
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