Transcript
Library automation
Library automation refers to the use of computer to automate the typical procedures
of libraries such as cataloging and circulation. Automation is a process of using the machinery
for easily working and saving the human power and time. There are some discussions about
total library automation system.
Automated Acquisition System : This includes advice received and processing, order data entry
and update, give order, received ordered item, accessioning, invoice processing, claiming,
cancel order, back item, budgeting .
The following requirements are under the acquisition: -
a. Selection of items: What kind of books, CD, DVD etc want to a staff
buy for a library .For books it could be hardcopy, softcopy or original copy.
b. Duplicate checking: A staff can find duplicate checking from this
option.
c. Selection of vendor: A staff of a library can choose a vendor to purchase a book. Various
vendor lists are
included here, so that, staff or purchase officer of the library can choose his/her favorite and
eligible vendor from
the list.
d. Ordering: After choosing the vendor, ordering is done by the Library authority. Which is the
purpose of this feature.
e. Receipting: From this option staff of a library can check if a book has arrived in library on time
from vendor or not.
f. Claming: If vendor is unable to supply books on time, library can claim on that vendor.
g. Fund control: A fixed amount of money is assigned for particular department. And, with the
"Fund Control" feature of ILS, this becomes very easy to control in library database.
h. Report and statistics: This feature create reports on books, journals, Cds, DVDs etStatistics
made by ILS focuses on the usage of library materials by various users of the organization /
educational institutions
Automated cataloging : This includes data entry, downloading from distinct source, searching,
retrieve and display, validity, authority control.
Data entry: This can be done by cataloging module---New record- Add item barcode
read with barcode reader We can also use DDC 22nd , Library of congress catalog, World cat
for call number entry and Sears list for subject heading . It is important to say when data entry
of books location of books should also entry ( Not only Library 1 or Library 2 but also Library
1 –Shelf-3 Business (mathematics) .
a. Record creation: Record about books, CD, DVD etc in database in standard format say MARC
21 format.
b. Duplicate checking: A staff can find duplicate checking from this option. That means, one can
compare two
books whether they are same or not.
c. Record editing: A staff can edit information of the library materials.
d. Authority files: The computerized list of subjects, series, and name
headings used in the online catalog.
e. Cataloguing copies: When a staff store the materials record in database there error could be
occurred in data
entry like call number of the book or edition number. This type of errors can lowered by using
this feature.
f. Keyword: In an electronic index or database, keywords can be combined together using the
Boolean
operators like AND, OR, and NOT.
g. Import and Export data: Reports on which materials are imported from other library or
exported to another
one.
1.3.3 Online public axcess catalogue (OPAC): - An OPAC (Online Public Access Catalog) is the
electronic
card cataloging system to look up library resources, such as books,cds or others.
a. Normal search: Book search by keyword, title, author etc
b. Advanced search/Modify search/New search: Exact search means by author name or by book
name.
c. Status inquiry: Information of a particular book for borrows. If it is not available then no one
can borrow
this book only can hold this book.
e. Print provision: After issuing a book patron can print issued copy from the software. KOHA is
supporting this option.
f. Prompts and help massages: Actually this option help a patron to gather knowledge about
software how g. Personal account: A member of the particular organization can save his/her
information in database in a
with this software.
h. Online access: Any one can see or access software over Internet or Intranet.
Downloading from source: Z39.50, etc internet source can help to find book related
information.
Searching: User can use advance search module for book searching .
Automated Circulation : This includes membership registration, lending, receive item, renew,
reservation, notice of back item, interlibrary loan, date overdue, fine, search and retrieval
patrons, report.
a. Patrons and items files: Record about all the patron and materials of a library.
b. Setting parameters (Issue, return etc): A single uniquely numbered or dated part of a
periodical or
newspaper.
c. Fine and overdue notice: Material, which is not returned to the library by its due date, is
considered overdue.
d. Hold and recalls: A hold guarantees that when a book is returned to the circulation desk it
will be saved for
another user.
e. Reservations: From this option we can know about a particular book which is available or
reserve by someone in library.
f. Renewal: An extension of the loan period for charged library materials. As long as no one else
requests the
book, renewals are unlimited. Renewals may be handled in person at a circulation desk, by
phone, or through the
online catalog.
g. Short-term loans: If any book holds by more than one person the only book borrow for one
week only.
Membership Registration : membership registration from should be online with standard
format in library softwere . User can fill up this from anywhere then e-mail it to librarian.
Photos of library user should insert in total library membership list. It is important to say that
Faculty membership list and staff membership list should also prepare to give smooth service.
Automated Reference Service : This kind of service can be done by E-mail, Web-Form,
instant messaging, Video Conferencing , Current Awareness Service, SDI.
E-mail – Users’ query arrangement and analysis of answers to fulfill own information need
can be easily done by e-mail.
Web-Form - it is a form which will be found in library website . User can download it and then
fill –up it, then e-mail it to librarian’s e-mail address.
Instant messaging- All library related notice, reminder about book return , library tag update
etc information is send to library user by library.
CAS- This services are includes title of book or journal, and indexing and abstracting, current
bulletin about library etc.
SDI- It is a kind of information which is gained from source and give it to selective users.
Automated Serial Control System: Serial control: - Serials include journals, periodicals,
magazines, almanacs, annual reports, numbered
monographs, and other materials. This term is sometimes used interchangeably with
"periodical."
Ordering, Receipting, Collecting, Claiming and Binding are included here. I talked about these
before but only
Binding. Here, Binding means, any library staff can bind the journal in a library to access
easily.This includes subscription management, receive materials, back item, Claiming, Binding
activities, routing, report making.
Management: -
a. Information :Information about the total library operation. If a staff needs any information
he/she can gather
various information with this option.
b. Tools for the analysis of statistical information: Information about uses of books.
1.3.7. System maintenance facilities: -
a. User interface: In software there is common interface for all user but some interface may
varies based on
user.
b. Security of records and files: A library promise to all users that they keep their password,
information and profile safe and secure.
Customization: We can customize each and every field in open source software such as KOHA.
All the above requirements are important for a complete integrated library automation system.
SIX SENTENCE About RFID for LIBRARY
1. RFID tags replace both the EM security strips and Barcode.
2. Simplify patron self check-out / check-in.
3. Ability to handle material without exception for video and audio tapes.
4. Radio Frequency anti-theft detection is innovative and safe.
5. High-speed inventory and identify items which are out of proper order.
6. Long-term development guarantee when using Open Standard.
RFID Technology for Libraries
RFID (Radio Frequency Identification) is the latest technology to be used in library theft
detection systems. Unlike EM (Electro-Mechanical) and RF (Radio Frequency) systems, which
have been used in libraries for decades, RFID-based systems move beyond security to become
tracking systems that combine security with more efficient tracking of materials throughout the
library, including easier and faster charge and discharge, inventorying, and materials handling.
RFID is a combination of radio-frequency-based technology and microchip technology. The
information contained on microchips in the tags affixed to library materials is read using radio
frequency technology regardless of item orientation or alignment (i.e., the technology does not
require line-of-sight or a fixed plane to read tags as do traditional theft detection systems) and
distance from the item is not a critical factor except in the case of extra-wide exit gates. The
corridors at the building exit(s) can be as wide as four feet because the tags can be read at a
distance of up to two feet by each of two parallel exit sensors.
The targets used in RFID systems can replace both EM or RF theft detection targets and
barcodes.
Library Website : In our library website we can add a library documentary vedio which will
enriched every corner of library, how to use library, library facilities, total process or activities
so that user can virtually visit the library and get useful information. E-books of different
subjects are available in internet. So we can download these useful PDF files and keep these in
website so that library users can use these files when they need (hard copy of any books are all
issued but some students badly in need). A institutional repository is useful for keeping soft-
copy of Internship report, Theses papers, journals, soft copy of useful CD etc items. This system
can be easily implemented by D-space where user can search alphabetically, title, author or
subject.
top related