Transcript
Time ManagementPresenter: Duong Thuy Nguyen
Current situationVersions of time
management
Time Management tools
Reasons for wasting time
1. No plan
2. No specific goal
3. Too many goals (game)
4. Too careful assessment
5. Too worry
Current situation
6. Perfectionism
7. Playing around the bush
8. Too much correction
9. Procrastination
Current situation
Reasons for wasting time
Current situation
Reasons for wasting time
10.Waiting
11.Useless meetings
12.Angry
13.Too broad network
The enemy of BEST THING TO DO?
GOOD THINGS
• “I have great idea but have no time!”• “I’ve been quite busy lately…”• “Ok! Leave it tomorrow…, tomorrow…,
tomorrow again…”• “I do NOT have time to do all those things”• “I wish there were 25 hours per day”• “If a have one more day for this
assignment, it will be much better…”
Current situation
“Rush” phenomenon
Current situation
Versions of time management
• Do favorite things first• Do easier things first • Do things cost a lot of time first• Wait until deadline• Do small things, leave big things• Do thing that comes first• Do ordered things• Do urgent things before important things
Versions of time management
Time-using habits
Versions of time management
Ver1
Time Management Version 1
1. Foundation: Reminder
2. Method: To-do list
3. Result:• Do not forget things to do• Leave things tomorrow• Important things = things come first
Versions of time management
Ver1
Ver 2
1. Foundation: Plan - Preparation
2. Trend: Plan for future
3. Method: Use more modern tools
4. Results:• Do not forget things to do• No starting point, no deadline• Important things = things in the plan
Time Management Version 2
Versions of time management
Ver1
Ver2
Ver3
1. Foundation: Plan – Prioritize – Control
2. Trend: Evaluation, Prioritization
3. Method: Planning tools, organize workload/day
4. Results:• Time prioritization is conducted• “Urgency” abuser• Important things = valuable & urgent things
Time Management Version 3
Feature 1
IMPORTANCE
Event
Feature 2
URGENCY
When?How long?
Time Management Matrix
Urgent Not urgent
I II
III IV
Imp
ort
ant
Un
imp
ort
ant
Time Management Matrix
Urgent Not urgent
Imp
ort
ant
Un
imp
ort
ant
• Crisis• Medical emergency• Pressing problems• Deadline-driven projects• Last-minute preparation
for scheduled activity
• Strategically working• Building relationship/
Net working • Seeking opportunities• Planning• Recreation/relaxation
• Interruptions, some calls• Some mail & reports• Some meetings• Many “pressing” matters• Many popular activities
• Trivia• Junk mail• Chit chat• Escape activities• Brainless T.V shows
Time Management Matrix
Urgent Not urgent
I II
III IV
Imp
ort
ant
Un
imp
ort
ant
Manage Focus
Delegate• Avoid• Just do when
have time
I Crisis box• Stress• Exhausted• On crisis
II
III IV
Time Management Matrix
I II
III Hamster wheel
• Focus on short-term• Trifling working style• Deemphasize goals & plan• Passive • Superficial relationships
IV
Time Management Matrix
I II
III IV• Irresponsible• Apart from work• Depend on others
Time Management Matrix
I II • Promising vision• Balanced• Self - discipline• Active• People perception
III IV
Time Management Matrix
Versions of time management
Ver1
Ver2
Ver3
Ver4
Time Management Version 4
Foundation Manage
Schedule
Goal
Prioritize
Time Management Version 4
Specific
Measurable Archiev
able
Realistic
Time Bound
SMART
GOAL
20% (important
things)80% time
Time Management Version 4
20/80 principle
Prioritization
80% FREE TIME
20% FREE TIME
Family
Society Lifestyle
Finance
LIFECareer
Text
Text
Sport
Text
Text
Education Health
Time Management Version 4
Weekly calendars Sun Mon Tue Wed Thu Fri Sat
Weekly priority
Goals Daily Note
To-do list
8
9
10
11
12
1
2
3
4
5
6
7
8
I_______II______III______
I_______II______III______
I_______II______III______
____________
____________
____________
Time Management Version 4
Correct
Assess
Do
Plan
C
A
D
P
Manage: PDAC loop
1. Keep neat
2. Do unimportant things at a time
3. Do NOT do stressful things at a time
4. Spend good time in doing important things (POWER HOURS)
5. Find a undisturbed time
6. Do NOT procrastinate
7. Ask yourself frequently “Is this the best use of my time now?” (ACTIVITY LOG)
8. Do something when waiting
Time Management Version 4Other tips
Current situation
Versions of time management
Time Management tools
Simple tools Hi-tech tools
- Less dependent
- Easy to use
- Portable
- Not good-looking
- Dependent
- Hard to use
- Not very portable
- Very good-looking ^^!
Weekly / Daily
Time management
Yearly, monthly
Time management
Time Management tools
Hi-tech tools
• Mobile phone
• Computer: Desktop, Laptop, Pocket PC…
• Software: Microsoft Outlook, Pnotes…
• Other T/M softwares
Simple tools
• A pen
• A small notebook
How to use simple tools?
Current situation
Versions of time management
Time Management tools
Ultimate purpose of Time Management?
Get things done
Precision & Perfection
RESPECT THE TIME
• Outside rain and then drink cup of coffee with bread and I sleep on my bad happily. I dream about something so beautiful. Oh! But forget your name, the name is ridiculous. So I sleep under pressure but happily.
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