Time Management -;do Aoa:yfkg _ - Bharat Thapa. You can't manage time. It just is. What you really manage is your activity during time. -- David AllenDavid.

Time Management-;do Aoa:yfkg_

- Bharat Thapa

You can't manage time.

It just is. What you really manage is your activity during time.

-- David Allen

Time ManagementIt is managing ourselves in relation to time. Time management is setting priorities of our activities during the period of time.

"Time only seems to matter when it's running out.”

- Peter Strup

“Time is a created thing. To say 'I don't have time,' is like saying, 'I don't want to.”

— Lao-Tzu

Time management doesn’t “just happen” for anyone

• it is a skill that must be worked on, and

•most people find it a life-long challenge

Time……

• Time is free; but it is priceless• You can not own it ; but you

can use it• You can not keep it ; but you can

spend it• Once you lost it ; you can never

get it back- Harvey Mackay

Why time management ?

•Dream / Discover•Design &•Delivery

“ The challenge is not to manage

time, but to manage ourselves ”

- Stephen R. Covey

The Present

Yesterday is History

Tomorrow’s a Mystery

But Today is a Gift

That’s Why They Call it

The Present

If you can manage your time more effectively, you will;•Be more efficient•Achieve greater success•Certainly feel healthier, more energetic, and better mood

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Organizational Benefits of Time Management

The organizational benefits are :

Improved productivity

Better performance

Increased profitability

Better use of the human and non-human resources

The organizational benefits are :

•Improved planning and control

•Better alignment of activities

•Reduction of stress

Myths about Time ManagementTime management is nothing but common

sense. I did well even in school, so I must be managing my time effectively.

Time Management?

I work better under

pressure.

It takes all the fun out of life!!!

No matter what I do, I won’t have enough time!

Few useful Methods of Time Management

1.Keeping diary / Work schedule /

Work calendar (To- do-list)

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

8am

9am

10am

11am

12pm

1pm

2pm

3pm

4pm

5pm

6pm

7pm

8pm

Sample Weekly ScheduleYear: Month: Week___ (from____ to_____)

Few useful Methods of Time Management ……….

2. Pickle Jar Theory (Jeremy Wright)

Few useful Methods of Time Management ….

3. Delegation• You can’t do everything yourself• You can accomplish a lot more with the help

of staff• Grant authority with responsibility. • Increases employee participation,

involvement, commitment• Shows trust and respect of employees• Delegation is not dumping

4. Prioritization

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Impo

rtan

ce

Urgency

Priority 1Priority 2

Priority 3Priority 4

0 1 2 3 4 5 6 7

7 6 5 4 3 2 1

5 4 D Theory DODelayDelegateDump

6. Four quadrant Theory (Time Matrix)

Few useful Methods of Time Management ….

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Time Matrix

Q1

Q3

Q2

Q4

Crises /Deadlines

Prevention,Relationship Building,Planning,Recreation

Interruptions,Some Meetings,Popular Activities

Pleasant ActivitiesGood for nothing

Urgent Not Urgent

Important

NotImportant

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Q-1(Important & Urgent)

• Being in Quadrant 1 brings–Stress–Burnout (Exhausted) –Crises management–Firefighting–Focus on the immediate

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Q-2(Urgent but not important)

• Being in Quadrant 2 brings–Short term focus–Crises management–Low value on goals–Feeling of victimization–Shallow relationships

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Quadrants 4 (often 3 also)(Not Urgent and Not important)

• Cycling between Quadrants 4 &3 brings:

–Total irresponsibility–High dependency on others for basics–Short career path in the organization

Any Questions ?

For your time and attention- Bharat Thapa

Director of Studies Nepal Administrative Staff College

Mobile: 98510-96440Email; bha_thapa@yahoo.com