The Legal Documents Archive of Austria's Lawyers Ra Prof. Dr. Wolfgang Heufler.
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The Legal Documents Archive of Austria's LawyersRa Prof. Dr. Wolfgang Heufler
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Archivium GmbH
Company name: Archivium Dokumentenarchiv Gesellschaft m.b.HFounded on: 28 April 2006Legal structure: limited-liability company under Austrian lawOwners:
RADOK GmbHSiemens Österreich Aktiengesellschaft
Registered office: Friedrichstraße 2, 1010 ViennaManaging directors:
Univ.-Lekt. Ing. Mag. Markus Schaffhauser, CMCRA Prof. Dr. Wolfgang Heufler
Purpose of the company: To set up and manage with maximum security central archives on behalf of lawyers for legal documents.
Why electronic archives for legal documents?
In IT we have files but no "original documents".
For purposes of the company register and the land register, original documents create rights/titles and are therefore necessary.
In court, the original document must be produced if a legal document is challenged.
A law to turn archived legal documents into original documents
Legislative 'trick' – the Court Organization Act ('GOG')
A file acquires the character of a true original document when saved in official archives (at top security standards).
A vote of confidence for lawyers
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Archivium - Benefits
When filing legal documents in electronic form with the 'Archivium' archives, lawyers provide security for and expedient handling of all legal documents, and facilitate transactions with the files that have the quality of genuine original documents. 'Archivium' are universal, secure archives for the long-term keeping of original documents in any format – a new service which lawyers can provide to their clients and that offers potential for additional business.Since 1 July 2007, the law requires lawyers to use the archives when making applications to the company register or the land register.
Geschäftsführer Archivium Dokumentenarchiv Ges.m.b.H
Archivium - Benefits
New line of business for lawyersLong-term filing of sensitive data for clients, maintaining their character as original documentsCloseness to clients (SMEs)Nation-wide serviceElectronic safe-keeping Expediting proceduresCost reduction (transactions and filing)Back-up for law-firm's own original documents
Archivium - Benefits
The original documents in electronic form can be used for all transactions throughout EuropeClients can access their own legal documents at all times (7x24)Several courts can access one legal document simultaneously (e.g. simultaneous liens in several court districts) Proof of priority of intellectual property by archiving (receipt for filing with the archives)
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Secure long-term filing in archives
Technical security requirementsIntegrity
Ensuring consistency of saved informationData must not be changed without previous knowledge
AuthenticityKnowing the source of any information
ConfidentialityOnly authorized persons may look at data Codes have limited 'service life‘
Availability Information must be available in up-to-date form and in time
Principles and Mechanisms Open standardsUsing cryptography (digital signature, encoding)
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Archivium Smartclient – Login page
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Archivium – System requirements
Lawyer's ID with qualified certificate Card reading deviceCommon commercial PCPrinter (to print out receipts)Common commercial scannerInternet access
SoftwareOperating system: MS Windows 2000/XP/ VistaBrowser: Internet Explorer 6 or higher
Archivium software (provided free of charge)
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Pricing and invoicing model
Introduction of a transparent and simple fee model, i.e.: Triple Seven Model
7 years of archiving, 7 days per week of availability, 7 euros – fee (plus 35 cents - fee for invoicing unit, plus VAT) Per archived legal document
for 30 years of archiving: 15 euros (plus 75 cents - fee for invoicing unit, plus VAT)
Archivium - Statistics
Startup of operation: 1 July 2007
More than 5000 lawyers have installed Archivium to date
More than 3700 lawyers archive legal documents regularly
More than 3000 participants in training sessions
More than 675,000 legal documents have been archived to date (tendency: numbers are rising quickly)
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Archivium - Awards
Best practice award by EU - September 2007(Finalist European egovernment award)ebiz egovernment award 2007 – overall winner - Viennaebiz egovernment award 2007 – 3rd place in federal rankingConstantinus award 2008 – overall winner AustriaConstantinus award 2008 – overall winner ViennaAustrian state award for consulting and IT 2008
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State Secretary Silhavy awards prizes
ERV-SELC in Austrian Justice
SELC-Secure Electronic Legal Communication
SELC-ERV via Internet and certificate
1989 started ( closed system)
2000 two way traffic opened
2007 changed to Internet (web)
2009 opened for land register
SELC-ERV
What is transmitted?
All kinds of applications, actions, appeals, notifications to all courts
SELC-ERV
What comes back?
All court decisions, protocols, new court appointments24 hour service/ 7 days a week
SELC-ERV
Attachments possible (PDF)
Immediate transmission
Saving postage and paper
Electronic forwarding to clients
SELC-ERV
Saving time:
( all documents, fotos, data delivered electronically by clients can be attached to the claim with one mouse-click only
SELC-ERV
No more copies:
Electronic access to court files around the clock
Documents shared by large trials
SELC-ERV
The Future:
Communication via SELC with all authorities, insurances ( pilot projekt opened April 2010), banks and institutions secure and identified by software certificate
Thank you for your attention!
Any questions?
www.archivium.at
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