THANKS FOR THE MEMORY THE ROLE OF THE LIBRARY IN BUILDING AND MAINTAINING INSTITUTIONAL ARCHIVES BY ANNE MCKEAGE JUNE 13, 2012.
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THANKS FOR THE MEMORY
THE ROLE OF THE LIBRARY IN BUILDING AND MAINTAINING
INSTITUTIONAL ARCHIVES
BY ANNE MCKEAGEJUNE 13, 2012
• Why to collect historical materials• What to collect.• How to collect it.• How to store it.• How to provide access to it.• How you and your clients might
make use of it.
CONTENTS
WHAT TO COLLECT: INSTITUTIUTIONAL RECORDS OF HISTORICAL VALUE
• Planning Material
• Annual Reports, Accreditation Reports, Major Project Reports
• Minutes of major decision making committees
• Publications such as internal newsletters and patient information
• Annual Financial Statements • Course materials
• Special events such as conferences, lecture series, fund raisers, anniversary celebrations
• Identified photographs either print, negative or digital, DVD’s, Videotapes and Audiotapes.
• Curriculum Vitae of directors, chairs and other principal staff members.
Example of an Annual Report and the unique information they contain.
Example ofpatient information
Photos must be identified and dated
Great photo of who?
McMaster University First Dept of Medicine, 1970
Mountain Sanatorium, 1906-1969
Children lined up outside the Bruce Building, c1930
2 patients
Ambulance c1916
Photo collection from Dept of Laboratory Services, 1950-1957 Found 1998
Photo collection from Dept of Laboratory Services, 1950-1957 Found 1998
Deeds for Mountain Sanatorium Landsfrom Finance Dept. 1905-1970
Found 1997
Hamilton General HospitalGraduation. Class 1946B
Miss Ethel Gilbert teaching 1957
Nurses station, 1960-1969
HAMILTON GENERAL HOSPITAL SCHOOL OF NURSING
ALUMNI COLLECTIONS 1927-1930
LATE LEAVE PASSES 1930
Page from Scrapbook 1927
Gerry Hiebert Series Administrator, 1967-1973
Anatomy Class 1969
Curriculum Planning 1970’s
Dr. Charles Barb Mueller. First chair of Surgery
First graduating medical class 197219 graduates, 5 teachers/planners
Learning Resources Dept.: Lynn Johnston’s take
on the Slide/Audiotape collection
Nursing CurriculumHAMILTON GENERAL HOSPITAL SCHOOL OF NURSING 1954
McMaster University 2003
How to collect records
&
How to store the records
Hard copy records• A lockable storage space• Contact Brodart. www.brodart.ca• Hollinger boxes / Bankers boxes• Acid free file folders• Acid free paper• Acid free envelopes• Archival pen
How to provide access
• Buy archives software like Eloquent Archives, InMagic or ARCHEION ICA.
• Create a website• Buy scanner and digitize
photographs
Result• Historical collection accessible through
the the website and library catalogue, managed and searchable using archives software.
• Intellectually together even if physically all over collection. – Non circulating collection in locked storage
room: Archival records and older publications.– Circulating collection: publications by and
about your hospital, secondary histories of health and medicine.
– Digital collection
What you’ll need
A scanner
Archival Supplies
A Computer
Archives software
and a website
A student
A supervisor
Lockable space
What you need to doFind lockable spaceSearch library catalogueContact Executive OfficesContact Public Relations OfficeContact other departmentsBuy archival suppliesBuy archival software eg. Eloquent
Archives and input the data.Create webpage for “Historical
Collections”
Yes! Absolutely!Thank you for calling!
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