Symposia, Workshops and Publications 2012 Officers Training Workshop Mary Mikolajewski Kathy Dernoga 1.

Symposia, Workshops and Publications

2012 Officers’ Training Workshop

Mary MikolajewskiKathy Dernoga

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Symposia and Workshops

Held with technical committee meetings, or occasionally independently

17 symposia and 16 workshops in 2012

Over 2,000 attendees

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Symposia - Examples

Series:

• E35 Pesticide Formulations

• B10 Zirconium in the Nuclear Industry

• C01 Masonry

One-Event Topics

• C01/C09 Symposium on Geopolymer Binder Systems

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Workshops - Examples

Workshops generally address standards needs more directly:

• E60- Workshop on Green Meeting Standards

• E50- Workshop on Standard E1527

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Terminology

Symposia and Workshops – Both offer forums for technical info exchange

Symposia - Formal planning with stricter timetable, peer-reviewed papers

Workshops and Seminars - Planning and timing less strict, papers may or may not be submitted for peer-review

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Symposia

Benefits

Event Proposal

Executive subcommittee involvement

Symposium chairman’s responsibilities

Keys to a successful event and publication

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Benefits Exchange of technical

information

Papers published in an STP Publication

Standards

New activity or new subcommittee

New industry trends/needs

Networking

New members

Awareness of ASTM

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Event Proposal

Complete the form:

• (Tentative ) event title

• Event date/location

• Estimated attendance

• Objectives

• Publication Selection

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Executive Subcommittee Involvement

Approve proposal

Approve/select chairman – STP editor

Approve date/location

Determine if registration fee is required

Include event/publication status to future agendas

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Symposium Chairman’s Responsibilities

Communicate with staff (complete the Proposal)

Follow time schedule and procedures

Utilize co-chairman

Provide info for call for papers

Review abstracts

Develop technical program

Select peer reviewers

Follow peer review/publication deadlines

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Keys to Successful Event and Publication Topic selection

Effective chairman

Manageable project

Time schedule

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Workshops

Compared to Symposia:

• Time Schedule -- more flexible

• Publication -- not required, but encouraged

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Workshops Executive Subcommittee Involvement:

• Approve event Proposal

• Determine topic need

• Determine logistics

• Approve/select event chairman

• Communicate with ASTM staff

• Approve fee, if appropriate

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Workshops Workshop Chair’s Responsibilities:

• Complete the Event Proposal

• Communicate with staff

• Adhere to time schedule and procedures

• Develop description of event and technical program

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ASTM Website Symposia and Workshops Web Page: www.astm.org/SYMPOSIA

or Access “Symposia and Workshops” on the navigation bar

• Future ASTM Symposia and Workshops

• Search Past ASTM Symposia

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Contact InformationSymposia and Workshops Presenter: Mary Mikolajewski

Email: mmikolaj@astm.org

Telephone: 610-832-9678

Fax: 610-832-7045

Symposia and Workshops web page: www.astm.org/SYMPOSIA

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Publish symposia papers in an STP (Selected Technical Papers) book in print and e-book

• A minimum of 10 papers is required

Publish workshop papers in an ASTM journal

Publication Plans

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Submit abstracts to with final program

Invitations will be sent to the lead author with a link to our paper submittal database

Hosted by Thomson-Reuters ScholarOne

STP (Selected Technical Papers)

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Recommend 2 reviewers per paper (not yourself)

Consider each review comment and recommend action

Approve final papers

Assist in expediting the process

Role of Symposium Chair - STP Editor

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Select COP member for each STP

Assist in expediting publication and ensure that COP policies are followed

Determine status of papers rejected by reviewers

Assist the symposium chairman

Role of Committee on Publications (COP)

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Role of the Author

Transfer copyright

Obtain permission for material from other sources

Provide complete references

Follow ASTM and publication industry standards

Meet deadlines

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Manage papers through peer review

Expedite publication

Ensure a professional and cordial relationships

Follow COP and publication industry standards

Role of the ASTM Staff

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Invitations will be sent to each reviewer

If accepted, the link to the paper with instructions will be sent to the reviewer

Reviewer comments are vetted with the symposium chairman

Peer Review Process

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All reviewers’ comments are sent to the author

Symposium chairman can include additional comments for author

Symposium chairman will approve the revised paper for inclusion in the STP.

Revision

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If any reviewer rejects a paper the COP member assigned to the STP will be included in the final decision to

• Accept the paper with revisions

• Require additional revisions or provide clarification

• Reject the paper

Controversial or Rejected Material

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Symposium chairman will approve the final order of papers.

Provide an Overview for the STP

Approve the cover design

Publication

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ASTM will submit STP to Thomson-Reuters Conference Index in Web of Science

Market the STP

Include STP e-book in ASTM’s Digital Library

Post Publication

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Workshop papers

Presenters may submit a full technical paper to any of the ASTM journals

All journals are listed at www.astm.org/journals

All peer reviewed and included in the ASTM Digital Library.

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Contact Information - Publications

Kathy Dernoga

kdernoga@astm.org

610-832-9617

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