STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year rolling timeline Ivan Graff Office of Acquisition and.
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STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year rolling timeline
Ivan GraffOffice of Acquisition and Project Management
FIMS Annual Comprehensive TrainingOak Ridge, TN
March 27, 2014
Agenda• A brief history of real property annual reports
• Goals for the “State of Our Facilities Report”
• Differences between proposed internal and external versions
• Sample charts• FY 2013 summary• Five year trends (FY 2009 – FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 2
Asset Management Plan• Required by Executive Order 13327 Section 3(b)
• Published in FY 2005
• Summary data presented• Building area by use and interest• Land mass total• Replacement value by program
• Trends (FY 1999 – FY 2004)• Building area• Maintenance spending• Deferred maintenance estimates• Energy intensity reduction percentage
March 27, 2014 FIMS Annual Comprehensive Training 3
Three Year Rolling Time Line• Required by the Office of Management and Budget• Revised annually since FY 2006• Related to the Asset Management Plan -
• Acts as the implementation plan• Records the Department’s progress
• Targets and Trends (in FY 2013, FY 2008 – FY 2015)• Asset utilization by use, including net assignable building area per office
building occupant• Disposition by gross building area and replacement value• Asset condition for operating owned assets and by mission dependency• Energy intensity and the percent reduction since FY 2003• High Performance Sustainable Buildings by interest
March 27, 2014 FIMS Annual Comprehensive Training 4
Annual FIMS Data Charts• Similar to the Three Year Rolling Timeline• Presented at the February or May F&I Quarterly Meeting• Targets and Trends for Single Fiscal Years
• Condition by Mission Dependency• Utilization by Use• Replacement Value by Mission Dependency• Utilities, Other Operation Costs, and Maintenance by Year• Operation and Maintenance Costs by Type• Maintenance Costs by Program Against a 2% Target• For Each Program
• Utilization by Use• Condition by Mission Dependency• Replacement Value by Mission Dependency• Utilities, Other Operation Costs, and Maintenance per unit building area
March 27, 2014 FIMS Annual Comprehensive Training 5
State of Our Facilities Report Will . . .• Subsume
Three Year Rolling TimelineAnnual FIMS data charts
• Review Implementation of the Asset Management Plan
• Take stock of the Department’s current position by examining -Summary data about the Department’s current portfolioData illustrating trends in areas of interest
• SOFAR SOGOOD = State of our Facilities Annual Report and Statement of Goals, Objectives, and Other Direction
March 27, 2014 FIMS Annual Comprehensive Training 6
About the Internal Version
March 27, 2014 FIMS Annual Comprehensive Training 7
Audiences
Purposes
• Program, Support Office Leadership• Headquarters
For each program or support office:• Summarize its inventory• Compare its health to the Department’s• Highlight its strengths and weaknesses
Information Source
• FIMS data from five most recent years• All types of interest in real property• All statuses and levels of utilization
Structure of the Internal Version
March 27, 2014 FIMS Annual Comprehensive Training 8
Inventory
Condition
• Is the program growing significantly?• Does FIMS data match source documentation?• Has the program increased its mission alignment?
• Do replacement values grow at industry rates?• Are mission critical assets in an acceptable condition?• Are maintenance expenditures adequate?
Operation Costs
• At what rate have utility and waste costs grown?• Does it lease more per capita than its peers?• Do leases cost more than owned space?• Does DOE lease near owned, underutilized space?
Excess and Under-utilized Assets
• Does the program or support office hold or abandon unneeded real property?
• Does unneeded real property siphon scarce operating funds?
March 27, 2014 FIMS Annual Comprehensive Training 9
Audiences
Purposes
• Office of Management and Budget• Federal Real Property Council• Government Accountability Office• Public
• Summarize the Department’s inventory• Address GAO “High-Risk List” concerns• “Replace” the Three Year Rolling Timeline
Information Source
• FIMS data from five most recent years submitted to the Federal Real Property Profile (FRPP) submission
About the External Version
Structure of the External Version
March 27, 2014 FIMS Annual Comprehensive Training 10
Inventory
Collecting Accurate
and Useful Data
• Is the Department growing significantly?
• How accurate is DOE’s data?• Does DOE invest enough in its assets?• Has DOE’s inventory increased its mission alignment?• Do replacement values grow at industry rates?
Leasing• Does DOE lease more per capita than its peers?• Do DOE leases cost more than owned space?• Does DOE lease near its owned, underutilized space?
Excess and Under-utilized Assets
• Does DOE hold or abandon unneeded real property?• Does unneeded real property siphon scarce operating
funds?
Where are the Assets? (FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 11
Includes:• All
ownerships• All statuses• All prop. types• GSA as well
NM TN NY CA SC TX IDRPV
NM CA TN WA NY SC IL ID
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Occ
. Ct.
TN NM OH CA WA SC KY ILAre
a
NM TN CA WA SC TX NVAM
NM TN CA SC TX NVDM
NM SC TN CA WA NV ID KY TX
Ass
et C
t.
Where are the Land Parcels? (FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 12
NV41%
ID20%
WA14%
SC7%
CO3%
MT3%
TX3%
NM2%
AZ2%
CA2%
TN1%
WY1%
Includes:• All
ownerships• All statuses
Total: 2.82M Ac
Building Count and Area by Interest (FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 13
DOE Owned (O)96%
Contractor Leased (C)3%
DOE Owned (O)88%
Contractor Leased (C)
6%
GSA Leased (L)3%
GSA Owned (G)2%
By CountTotal: 10,818
By AreaTotal: 132.7 MSF
Includes:• All
ownerships• All statuses• Build. &
trailers• GSA as well
Land Area by Interest (FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 14
Withdrawn Land (W)
54%
DOE Owned (O)25%
DOE Ingrant (N)
21%
Institutional Ctrl (I)1%
Includes:• All
ownerships• All statuses
Total: 2.82M Ac
Average Age by Asset Type (FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 15
STRUCTURE
BUILDING
TRAILER
36 Years
35 Years
20 Years
LAND 40 Years
Includes:• All
ownerships• All statuses• All prop. types• GSA as well
Replacement Value by Property TypeMarch 27, 2014 FIMS Annual Comprehensive Training 16
2009 2010 2011 2012 2013$30,000,000,000
$40,000,000,000
$50,000,000,000
$60,000,000,000
$70,000,000,000
$80,000,000,000
$90,000,000,000
$100,000,000,000
$110,000,000,000
$120,000,000,000
$58,049,085,632$57,211,574,863$58,609,172,043$63,544,730,476$64,087,061,476
$37,964,575,200$37,987,366,188$40,064,035,364
$42,047,511,287$47,613,994,572
OSFTrailerBuilding
Repl
acem
ent P
lant
Val
ue (R
PV) $
B
Includes:• All
ownerships• All statuses• All prop. types• No GSA
Building Use by Program (FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 17
EERE EM FE LM NE NNSA NR PMAs SC0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
OtherLaboratoryWarehouseOffice
Perc
enta
ge o
f Bui
ldin
g Sp
ace
Includes:• All
ownerships• All statuses• Build. & trailer• GSA as well
Occupancy by Use (FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 18
Office56%Other
21%
Laboratory21%
Warehouse2%
Includes:• All
ownerships• All statuses• Build. & trailer• GSA as well
Total: 139,672
Buildings over 5,000 GSF (all ownerships, status, etc.)
March 27, 2014 FIMS Annual Comprehensive Training 19
2009 2010 2011 2012 20132,880
2,890
2,900
2,910
2,920
2,930
2,940
2,950
2,960
2,970
115,000,000
116,000,000
117,000,000
118,000,000
119,000,000
120,000,000
121,000,000
122,000,000
Count
Count
GSF
GSF
Coun
t of B
uild
ings
Ove
r 5 K
GSF
Build
ing
Are
a (M
GSF
)
Building Area by UseMarch 27, 2014 FIMS Annual Comprehensive Training 20
2009 2010 2011 2012 20130
10,000,00020,000,00030,000,00040,000,00050,000,00060,000,00070,000,00080,000,00090,000,000
100,000,000110,000,000120,000,000130,000,000140,000,000
26,483,094.026,842,393.027,111,566.027,695,095.027,629,996.0
11,834,239.011,863,090.011,810,848.011,895,504.012,167,104.0
OtherLaboratoryWarehouseOffice
Build
ing
Are
a (M
GSF
)
Includes:• All
ownerships• All statuses• Build. & trailer• GSA as well
Building Area by Use (Federal)March 27, 2014 FIMS Annual Comprehensive Training 21
2009 2010 2011 2012 20130
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
100,000,000
110,000,000
120,000,000
130,000,000
22,196,375.022,431,749.022,323,662.022,668,068.022,416,927.0
11,133,100.011,122,862.011,070,714.011,124,644.011,438,512.0
OtherLaboratoryWarehouseOffice
Build
ing
Are
a (M
GSF
)
Includes:• DOE Owned &
Leased• All statuses• Build. & trailer• GSA as well
Building Utilization (FY 2013)
March 27, 2014 FIMS Annual Comprehensive Training 22
100 %
90 – 100 %
0 % AND
90 – 100 %
62 %
76 %
87 %
Utilization Area
Includes:• All
ownerships• All statuses• Build. &
trailers
77 %
81 %
92 %
Count
“Unneeded” Building Area by UseMarch 27, 2014 FIMS Annual Comprehensive Training 23
2009 2010 2011 2012 20130.0
500,000.01,000,000.01,500,000.02,000,000.02,500,000.03,000,000.03,500,000.04,000,000.04,500,000.05,000,000.05,500,000.06,000,000.06,500,000.07,000,000.0
775,730.0 715,238.0 493,428.0 677,725.0
442,946.0 549,122.0535,477.0
650,061.0 569,484.0
1,368,375.01,480,667.01,551,376.0
1,850,906.01,824,276.0
3,711,044.02,701,921.0
2,670,619.0
2,640,169.03,452,489.0
OtherLaboratoryWarehouseOffice
Build
ing
Are
a (M
GSF
)
Includes:• All
ownerships• Excludes GSA• Build. & trailer• Excess• Unutilized• Underutilized• Shutdown
Mission Critical Assets by Property Type, ACI
March 27, 2014 FIMS Annual Comprehensive Training 24
<0.95 >=0.95 <0.95 >=0.95 <0.95 >=0.95 <0.95 >=0.95 <0.95 >=0.952009 2010 2011 2012 2013
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400
2,600
TrailerOSFBuilding
Coun
t of
Mis
sion
Cri
tical
Ass
ets
Includes:• DOE Owned• Status 1, 2, &
6• All prop. types
ACI = Asset Condition Index = DM / RPV
Not Mission Dependent AssetsMarch 27, 2014 FIMS Annual Comprehensive Training 25
2009 2010 2011 2012 20134,200
4,300
4,400
4,500
4,600
4,700
4,800
4,900
5,000
32,000,000
33,000,000
34,000,000
35,000,000
36,000,000
37,000,000
38,000,000
39,000,000
40,000,000Count
Count
GSF
GSF
Coun
t of N
ot M
issio
n De
pend
ent B
uild
ings
Build
ing
Are
a (M
GSF
)
Includes:• All
ownerships• All statuses• Build. &
trailers
Select Operations CostsMarch 27, 2014 FIMS Annual Comprehensive Training 26
2009 2010 2011 2012 2013$565,000,000$570,000,000$575,000,000$580,000,000$585,000,000$590,000,000$595,000,000$600,000,000
Util
ity C
osts
$M
2009 2010 2011 2012 2013$16,200,000.0
$16,400,000.0
$16,600,000.0
$16,800,000.0
$17,000,000.0
$17,200,000.0
Was
te C
osts
$M
Includes:• All
ownerships• All statuses• All prop. types• No GSA
Note:FIMS allocates structures’ operation costs to buildings and trailers
Maintenance by Mission DependencyMarch 27, 2014 FIMS Annual Comprehensive Training 27
2009 2010 2011 2012 2013$400,000,000
$500,000,000
$600,000,000
$700,000,000
$800,000,000
$900,000,000
AM MC
MC RPV 2%
Mission Critical
Gap
in A
M $
M
2009 2010 2011 2012 2013$325,000,000
$350,000,000
$375,000,000
$400,000,000
$425,000,000
$450,000,000
$475,000,000
AM MD
MD RPV 2%
Mission Dependent, Not Critical
Gap
in A
M $
M
2009 2010 2011 2012 2013$175,000,000
$200,000,000
$225,000,000
$250,000,000
$275,000,000
$300,000,000
$325,000,000
AM NMD
NMD RPV 2%Not Mission Dependent
Gap
in A
M $
M
2009 2010 2011 2012 2013$750,000,000.0
$950,000,000.0
$1,150,000,000.0
$1,350,000,000.0
$1,550,000,000.0
$1,750,000,000.0
AM TOT
TOT RPV 2%
All Assets
Gap
in A
M $
B
Includes:• DOE Owned• Status 1, 2, & 6• All prop. types• No 3000s & 4289
Building & Structure Validation Scores
March 27, 2014 FIMS Annual Comprehensive Training 28
2009 2010 2011 2012 201325272931333537394143454749515355
74%
87%86% 84% 75%
26%
11%
10% 10% 25%
Green Yellow Red
Coun
t of V
alid
ation
s
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