SOUTH SUDAN South Sudan Food Security and Livelihoods Cluster Training on Reporting tool 26 February 2015 Juba.

SOUTH SUDAN

South Sudan Food Security and Livelihoods Cluster

Training on Reporting tool

26 February 2015

Juba

SOUTH SUDAN

OVERVIEW OF THE TRAINING

• Why a gFSC IM Tool?• FSC Reporting • Reports and Maps

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Why a gFSC IM Tool?

MANY FSC CLUSTERS

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Why a gFSC IM Tool?

MANY DIFFERENT TEMPLATES

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Why a gFSC IM Tool?

• Harmonization of IM tools• Advocate for Food Security• Allows for global level analysis• Standard analysis• Provides mapping capacity

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Why report to FSC?

FSC Reporting

Reporting

Enhanced coordination:

gaps and response

Automated analysis of activities via IM

tool

Requirement CRP/ SAG

Inclusion into FSC products (3W Maps)

Donors: Advocacy and Accountability

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FSC Principles:

– Confidentiality– Equality– Result oriented approach– Accountability– Complementarity

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Who should report to FSC?

Example1:

DFID – WFP – Cooperating Partner

Example 2:

USAID – NGO 1

Example 3:

Consortium: ECHO – NGO 2 as Lead – NGO 3 as sub-awardee

FSC Reporting

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Assessments

Targets

Planning InformationActuals

Analysis and Advocacy

FSC Reporting

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Assessments

Targets

Planning InformationActuals

Analysis and Advocacy

Partners Responsibility to FSC

FSC Reporting

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Assessments

Targets

Planning InformationActuals

Analysis and Advocacy

Planning Information

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What?- Planning Matrix Template

When? - At least once a year- Whenever an agency has new activities- Whenever plans are modified

How? - Complete Planning Matrix template and submit

to info.southsudan@foodsecuritycluster.net

Planning Information

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Partners complete a planning sheet, using the planning matrix for each planned activity in their overall programme. Cluster IMO enters planning information in the IM Tool.

Planning Information

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CHF 2015 Standard allocationCRPOngoingFunding not securedFunding Confirmed

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FSC Strategic Objective Priority Activity Category

FSC SO1Ensure continued and regular access to food for the vulnerable population.

Distribution of food aid with a special focus on women, elders, PLW’s and children.

FSC SO2Protect and rehabilitate livelihoods for the vulnerable population at risk of hunger and malnutrition

Distribution of appropriate livelihoods inputs.

FSC SO3Rehabilitate community livelihoods assets during the lean season

Rehabilitation of community assets with a special focus on assets and activities directly benefiting women and other vulnerable groups.

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FoodInputsTraining Cash/Voucher Mixed Basket

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IDPs and Host Community

IDPs only

Host community only

Refugees only

Returnees only

IDPs and Returnees and Host

General

Returnees and Host Communities

Migrant Communities

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Input MAIZE (SEED) CSB+ OIL VACCINE

Unit of Measure KGS KGS L DOSES

Input Type IMPROVED RABBIES

Input Class CERTIFIED

Planned Quantity per Beneficiary Unit 15 8 3.6 1

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CowsGoatsSheepsShoats Poultry

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Assessments

Targets

Planning InformationActuals

Analysis and Advocacy

Monthly Reporting

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Monthly Reporting

When?Reporting deadline: 10th of each month.

e.g. From the 1- 10th of march partners should register on the online tool the actual values for the interventions that were implemented during february.

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Log In

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Managing the IM Tool 1) URL: https://imtool.foodsecuritycluster.net/

2) Username/Password (case sensitive) to log in.

3) My Account: Change Password/Email Address

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Actual Monthly Update > Select Operation

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Actual Monthly Update > Select Operation

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Actual Monthly Update > Update Beneficiaries & Livestock Reached

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Actual Monthly Update > Update Beneficiaries & Livestock Reached

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Practicum

• Login with your credentials• Enter actuals for January 2015

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Reports

1) Planned Response by geographic area2) Total Cluster Response by geographic area3) Target Report by geographic area

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Reports > Planned Response

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Reports > Planned Response (by Response Purpose)

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Reports > Planned Response (by Strategic Objective)

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Reports > Actual Response (by Modality)

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Reports > Target Report

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Reports/Maps

1) Percentage Actual/Plans: Beneficiaries by geographic area• By Response Purpose, Strategic Objective, Modality,

Targeted Beneficiary Group

2) Achievement Analysis: Beneficiaries by geographic area

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Report > Percentage Actual/Planned

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Map > Percentage Actual/Planned(by response purpose)

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Map > Percentage Actual/Planned(by Strategic Objective)

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Report > Achievement Analysis

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Map > Gap Analysis

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Practicum

• Pull up reports and maps for your agency.

• Export data to excel

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Actual Monthly Update Matrix

As an alternative to the IM Tool, partners may submit monthly updates through the actual monthly update matrix.

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Way Forward

• Pending partners to send 2015 plans, to be sent asap.

• Actual monthly updates entered by partner in the IM Tool January updates to be entered asap

• Deadline: 10th of following month• For Support Contact:info.southsudan@foodsecuritycluster.net

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Thank you!