Transcript
8/3/2019 Session 1 eGP Survey Ramanathan
1/19
Consolidated View & Analysis
of Responses from 27 AsiaPacific Countries to Public
Procurement Survey (with e-GP Overview)
presented by RamanathanSomasundaram, ADB consultant
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Survey Objectives and
MethodologyObjectives
To evaluate the state of
readiness of e-GPsystem and e-GPimplementationexperiences in itsDeveloping MemberCountries (DMC)
3 sections
Part A: Country
public procurementprofile
Part B: e-Government
Procurement (e-GP)planning
Part C: e-GP systemimplementation
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Survey Coverage
30 Countries were invited to respond from thefollowing regions:
Central & West Asia
East Asia
South East Asia
Pacific
South Asia
27 Countries responded to the questionnaire
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Methodology
Responses were consolidated holistically and alsoregion-wise
Responses to related questions were correlated todraw meaningful inferences (e.g.)
Whether e-GP systems launched a decade earlier havebetter functional and geographical coverage compared withrecently launched systems
Comparative analysis of e-GP systems implementedin a 2-dimensional map
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eGP Positioning Map e-GP systems positioned in a 2-dimensional map to
obtain a snap shot view on maturity of systems The 2 dimensions are:
Functional coverage (i.e.) software modules implemented& integration with other government systems (X-Axis)
Geographical coverage (i.e.) usage of the systemmeasured by (Y-Axis):
Percentage of annual procurement spend handled using e-GPsystem
Number of procurement entities using e-GP system Percentage of procurement entities actually using the system as
legally required
Number of registered suppliers
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Key Findings Public Procurement
25 out of the 27 countries have a national publicprocurement law or other form or regulation withlegislative power
A provision for the use of e-Procurement is inprocurement law in 14 countries, of which 10 havealready started implementation of e-GP
Maldives, Mongolia, Pakistan & Timor Lieste are yet tostart
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Key Findings eGP Planning
Status of plan and roadmap for e-GP Roughly 1/3rd have a formal plan and roadmap
Roughly 1/3rd are in initial stages of planning
Roughly 1/3rd do not have a plan as yet
Top plans for development of systemic infrastructure
Improve legal architecture (about 73%)
Amendment to procurement law (about 68%)
Set up of necessary IT infrastructure (about 63%)
Change management (about 63%)
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Key Findings eGP Implementation*
2000 2011
2000
Philippines
2000
Malaysia
2007
India
2008
Indonesia
2009
Vietnam
2010
Georgia
2010
Thailand
2010
Afghanistan
2011
Bangladesh
2011
Nepal
2011
Uzbekistan
Timeline Depicting the Start of e-GP Implementation in the 11 Countries
* Disclaimer: based on the responses provided
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Key Findings eGP Planning
1
6
1
8
6
0
78
9
15
17 17
2120 20
7
10
4
108
1
6
8
5
9 9 10
1211
10
6
43
2 21 1
0
4
6
87
9 9 10
0
5
10
15
20
25
Comparison of Functionality Between Planned vs. Newly Planned e-GP Initiatives
Already Planned Functionality (A) Newly Planned Functionality (N) (N) - (A)
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Key Findings eGP Implementation
Most commonly implemented functional component e-Publication / Downloading (10 out of 11)
e-Bidding (75% of the respondents)
Most common Government IT systems inter-linkedwith e-GP
Banking (5 out of 11)
Contractors Registration (5 out of 11)
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Key Findings eGP Implementation
Bids are typically downloaded and evaluated outsidethe system
Results are keyed into the system
Auto generation of comparative charts of biddersresponses is available at some of the systems
Web form and/or uploading of files is used forsubmitting bid documents in e-Tendering system
Submission of bid security / bid security is requiredin 9 out of 11 systems
Bid security is typically scanned and uploaded
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Key Findings eGP Implementation
Systems are OS independent Certain applications work only on Microsoft Internet
Explorer Web Browser
Use of two factor authentication is widely reported
for access control
PKI based encryption for data secrecy
Electronic & Paper documents are considered
legally equivalent in 9 out of 11 countries
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Key Findings eGP Implementation
Software development is typically outsourced In-house development is reported in India and
Indonesia
1/3rd of countries charge transaction fees from
suppliers for using e-GP system Change management initiatives most widely
reported:
Training
Call Center
Service centers
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Key Findings eGP Implementation
Key success factors reported: Political will / Top Management support (45.45%)
Change management (36.36%)
Mandatory / Regulation (27.27%) &
Enhanced efficiency and effectiveness (27.27%)
Major problems faced:
Change Management (81.82%)
Infrastructure Constraints (54.55%)
IT literacy (36.36%)
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eGP Positioning Map
Functional Coverage
Low High
High
Low
GeographicalCo
verage
Malaysia
Georgia
Bangladesh
Indonesia
India
Nepal
Thailand
Philippines
Vietnam
Afghanistan
Uzbekistan
1,1
1,6
3,9
4,5
5,4
6,8
7,3
8,2
9,7
10,11
11,10
2000
2000
2010
2007
2008
2011
2010
2009
20112010
2011
Quadrant IQuadrant II
Quadrant III
Quadrant IV
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Launch Date vs. e-GP Functional Coverage
6 6
5
3 3 3
2 2 2 21
0 0
0
3
0 0
5
4
3
0
0
0
1
2
3
4
5
6
7
8
Malaysia
(2000)
Goergia (2010) Bangladesh
(2011)
Indonesia
(2008)
India (2007) Nepal (2011) Thailand
(2010)
Vietnam
(2009)
Philippines
(2000)
Uzbekistan
(2011)
Afghanistan
(2010)
N
o.
o
f
e
-
GP
F
u
n
c
t
i
o
n
a
l
M
o
d
u
l
e
s
Lauch Date vs. e-GP Functional Coverage
Module TBD Modules Implemented
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About e-Perolehan Malaysia
A pioneering initiative, functional for over a decadesince 2000
Six functional components implemented
Integrated with 2 other government systems
53.85% of annual procurement spend is handled inthe e-GP system in the year 2010; valued at 3.5Billion USD
2534 registered procurement entities 183,029 registered suppliers
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Key Observations on e-GP Functional Coverage
Thailand has plans to implement 5 new additionalfunctional components
Successful addition of these modules will enable Thailandto shift from Quadrant (II) to Quadrant (I)
Functional coverage of e-GP system in Georgia isjust as good as Malaysia
Though this implementation went live only about a yearback.
Indonesia will strengthen its position in Quadrant (I)with addition of 3 new functional modules
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For More Information
Ms. Mart Khaltapurev, ADB
Ms. Galia Ismakova, ADB
Dr. Ramanathan Somasundaram, ADBConsultant
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