Securing Confidential Data CI Webinar Series January 2014

Securing Confidential Data

CI Webinar Series 01/23/2014

About Us

Commercial Investigations LLC (CI) is a certified Woman owned enterprise and NYS licensed private investigative agency. CI provides the Proactive Truth regarding applicants, thereby reducing turnover and limiting exposure to civil liabilities. Range of services include: employee background investigations, merger and acquisition investigative research, full due diligence investigation reports, tenant screening, volunteer screening, and opposition/political investigative research. Industries we provide services to include: Construction, Energy, Education, Financial, Healthcare, Law/Legal Services, Media, Non-Profit Organizations, Staffing Agencies, Technology, and many more…

Why is it important to secure information?

To be in compliance with the Fair Credit Reporting Act

Vital Information on the subject.

Mitigate risk of having information put in the wrong hands

The Federal Trade Commission regulates and supervises companies to make sure they are following the FCRA in securing and disposing vital data information.

Securing Confidential Data

Ways to secure your informationFax – Secure Fax Account

Cisco – Secured Registered Envelope

Password Protecting Adobe PDF Excel Spread Sheet

E-Fax Account

Commercial Investigations Secured Fax Account

When faxes are sent to CI, it will come to this fax account that is monitored throughout the day

1-212-937-3858

Cisco Registered Envelope

Helps support your secure messaging requirements

Helps Guarantee Compliance

Protects Confidential Information

Raises Customer and Partner Trust

Cisco Registered Envelope

HOW TO REGISTER ONLINE HOW TO REGISTER WITH CI

https://tools.cisco.com/RPF/register/register.do

Sending PDFs Password Protected

To ensure security of all confidential information

To be in compliance with FCRA

Safety measure to protecting important data information

Go to file Properties Security Select Password Security Hit Ok

Select require a password Type in Password Hit Ok

Confirm password Hit Ok

Hit OK to get out of the box

Hit OK again Then File Save

Below will show the PDF is now Secured

To Un-SecureFilePropertiesSelect No Security Hit OK

Hit OK to remove password Hit OK again to get out of the boxesFileSaveThe PDF will now be Un-Secured

Go to the Lock that says Secure Select Encrypt with a password

Another way to secure a PDF

Hit - “Yes”

Select Require a password Type in the password for the PDF Hit OK

Confirm your password Hit OK

Hit OK Go to File Save

Below will show the PDF is now Secured

To Un-SecureGo back to the Lock Select Remove Security

Hit OK Go to File Save Your PDF will now be Un-Secured

The PDF file is now Un-Secured

Another way to PDF

Primo PDF

Quick and Easy download

Just file print to Primo PDF

http://www.primopdf.com/

Questions and Answers

www.commercialinvestigationsllc.com

(800) 284-0906

info@commercialinvestigationsllc.com

facebook.com/commercialinvestigationsllctwitter.com/CI_LLC

linkedin.com/company/commercial-investigations-llc

The information provided in this presentation does not constitute legal or accounting advise. It is for information and discussion purposes only.

This presentation may not be reproduced without the written consent of the Commercial Investigations LLC

http://www.sba.gov/content/privacy-law