Sean Keegan August 5, 2008 For audio call Toll Free 1 - 888-886-3951 and use PIN/code 555519 The ABCs of PDFs Part 3: Creating Accessible PDF Documents.

Sean KeeganAugust 5, 2008

For audio call Toll Free 1-888-886-3951

and use PIN/code 555519

• Maximize your CCC Confer window.• Mute your phone (*6) if you have visitors or noise in your office.• Please note phone audio may be in presenter-only mode.• Ask questions over the phone when the presenter prompts. • Ask questions throughout presentation via the chat window.• Turn on or off Closed Captioning by clicking on the icon.• Save the presentation or chat by clicking on the icon.

•Types of PDFs

•PDF Tags (and why everyone talks about them)

•Creating Tagged PDFs

•Reading Order and other Formats

•Ensuring PDF Security & Accessibility

•Resources

Image Only PDF◦ Scanned image, no actual text content;

Requires OCR for any functionality

Searchable PDF◦ Contains text content, but not tagged

Tagged PDF◦ Contains a document structure

Tags provide structure to a PDF document

Structure can control reading order

Tags improvePDF Form accessibility, language definition, etc.

Software Necessary◦ MS Office 2000 & later (for

Windows)◦ Adobe Acrobat 5, 6, 7, 8, 9◦ Can also use Save As PDF

plug-in with Office 2007

Other applications (Open Office, Word Perfect) can also support accessible PDF creation

Sample Workflow for MS Word◦ Create your content

◦ Use Styles and Formatting options to designate headings

◦ Use Word tools for layout (e.g., Column tool)

◦ Add appropriate alternative text for images

Creating the PDF Document from MS Word◦ Using Styles and Formatting

◦ Adding Text Descriptions

◦ Specifying Table Headers

Save the PDF as Text (Accessible) or Plain Text

◦ Check for incorrect reading order

◦ Text (Accessible) will display alternative text information, Tool Tips from forms

Review the zones on thePDF document

Watch for:◦ multiple columns

◦ text boxes

◦ Figures labeledas Tables

Adobe Acrobat 5.x, 6.x, 7.x and 8 allow for access and security

Can restrict document printing, copy/paste functionality, form field completion, etc.

Open the Document Properties (Ctrl+D) to change the Security Method

For best compatibility and security, choose Acrobat 5.0 and later

Ensure the checkbox for enabling text access is selected

High Tech Center Training Unithttp://www.htctu.net

@ONEhttp://www.cccone.org

PDF Training Manualhttp://www.htctu.net/trainings/manuals/tutmain.htm

Planet PDFhttp://www.planetpdf.com/index.asp

Sean KeeganWeb Accessibility InstructorHigh Tech Center Training Unit for the California

Community Collegeshttp://www.htctu.net

http://tinyurl.com/66982d

For upcoming desktop seminars and links to recently archived seminars, check the @ONE Web site at:

http://www.cccone.org/seminars/index.php