School Turnaround AmeriCorps 2013-14 Pre-Proposal Conference

MARCH 22 , 2013

CVS -13-074

OFFICE ON VOLUNTEERISM AND COMMUNITY SERVICE

School TurnaroundAmeriCorps 2013-14

Pre-Proposal Conference

AmeriCorps at National Level

• Administered by the Corporation for National and Community Service (CNCS) www.nationalservice.gov

• AmeriCorps includes VISTA, State/National, and National Civilian Community Corps (NtripleC)

AmeriCorps State in Virginia

Office on Volunteerism and Community Service www.vaservice.org Within Virginia Department of Social Services

OVCS administers Virginia’s AmeriCorps*State funds, and is the ‘base’ of the Governor-appointed State Service Commission

Last year approximately $2.9 million was distributed to 23 Programs under the ‘formula’ allocation

Provides opportunity for ‘direct service’ to meet compelling community needs

AmeriCorps State in Virginia

The School Turnaround AmeriCorps FY 2013 Program is new. This is a first.

The entire document is available through links and references at www.vaservice.org.

Proposal deadline is April 11, 2013 at 3 p.m.

Pre-proposal Conference Elements

Receipt of ProposalSign In SheetPurpose of ConferenceAddendaQuestionsConference ConductWelcome and IntrosRFP Review

Welcome and Introductions

Donna Shropshire, VDSS Office of General Services

Virginia Department of Education Representatives

Potential ApplicantsOVCS Staff

Amanda Healy, Program Manager Tanisha Dorsey, Program Officer Kim Brown, Program Officer Jim Davidson, Fiscal Officer Matt Fitzgerald, Program Officer

RFP Review

Primarily tracks RFP, but uses all documents – RFP, NOFO, Instructions

Highlights essential elements

Applicants responsible for information in all documents

Essential Documents

Virginia RFP, published 3/8 – available at www.vaservice.org and on eVa

CNCS Announcement of Federal Funding Opportunity, School Turnaround AmeriCorps FY 13

School Turnaround AmeriCorps Application Instructions

Notice of Federal Funding Opportunity Addendum, School Turnaround AmeriCorps, Definitions, Suggestions regarding Data Collection, and Additional Notes

Section 1 - Purpose

To solicit proposals to establish Operational AmeriCorps*State School Turnaround Programs in Virginia in a very limited number of eligible schools (also see NOFO, Section I.A., including footnotes) Increase educational achievement Increase high school graduation rates Increase college readiness

Increase volunteerism in schools

Section 2 - Background

Collaborations and partnerships are encouraged, but there must be one lead applicant

Required support letters outlined in NOFO, Pages 14 – 15, from eligible schools and local educational agencies

Required letter of endorsement from VDOE, as identified in RFP, Page 2

Eligible schools described in NOFO, Section I.A., including footnotes

Timetable, RFP, Page 3

Cost Reimbursement Programs

Education Award Programs

Open to new and re-competing applicants

Requires match Flexible member slots

(less than full-time) Full documentation of

all program costs $13,300 per MSY

maximum

Recompeting only No specific match

requirement, applicant provides significant funds to operate effectively

Flexible member slots CNCS funds only for

member support costs $800 per MSY maximum

Section 3 – Statement of Needs – Grant Types

Section 3 - Statement of Needs, Miscellaneous

Minimum Request – 5 MSY; CNCS recommends higher request – rightsize for your circumstances

Eligible Applicants – see NOFO Page 6 for Eligible Organizations

Care and feeding of members – recruitment, retention (NOFO, Page 10), stipends, and education awards (NOFO, Pages 10 -11)

Minimum and Maximum Living Allowances

Service Term

Minimum # hours

MSY Minimum Living Allowance

Maximum Total Living Allowance

Full time 1700 1.000 $12,100 $24,200One year half time

900 0.500 Tbd $12,800

Reduced half time

675 0.381 Tbd $9,600

Quarter time 450 0.265 Tbd $6,400Minimum time

300 0.212 Tbd $4,260

Section 4 – Mandatory Pre-Application Training and Notices of Intent to Apply

Notices of Intent to Apply are mandatory.

By 5 pm on March 28, submit a Notice of Intent to Apply.

If applying for EAP program, must include that in Notice.

Section 5 – Proposal Preparation and Submission Requirements

Deadline: 3:00 pm, April 11, 2013

Must have DUNS and SAM, NOFO Pages 8 - 9

Multiple components, submitted three different ways eGrants (covered later in this presentation)

See page limit, NOFO, Page 13 Hard copy – by hand, or by U. S. Postal System, Fed Ex, or ? Email submission

DUNS and SAM

Applications must include a DUNS number and register for SAM (NOFO Pages 8 – 9)

Apply for DUNS number

Register for SAM

“Complete” Proposal Components (RFP, Pages 6 - 7)

A complete proposal includes: e-Grants submission 3 signed originals of application mailed/delivered to 801 E. Main

Street, 15th Floor, Richmond VA 23219-2901 Documents scanned and e-mailed to rfp@vaservice.org

3 executed certifications (attachments 1,2,3 to RFP) Executed MOU’s, MOA’s, letters of agreement with partners Executed Proposal Cover Sheet Executed Budget Analysis Checklist Executed W-9 Request for Taxpayer ID number Draft member service positions Additional documents if applicable (see page 19, V.)

Program Evaluation Labor Union Concurrence Federally Approved Indirect Cost Agreement

All Proposal Elements Due by 3:00 p.m. April 11, 2013

Section 6 – Evaluation and Award Criteria

Program Design – 50% - See NOFO, Pages 15 – 19;

Organizational Capability – 25% - See NOFO, Pages 19 – 21

Cost Effectiveness and Budget Adequacy – 25% - See NOFO, Pages 22 - 23

These three sections will be part of your Narrative entry in eGrants.

The RFP, NOFO, Instructions, and the NOFO Addendum contain a wealth of info that will support strong presentations of your program design, organizational capability, and

cost effectiveness and budget adequacy.

Narratives

Read the Narrative recommendations and info in the Instructions (Instructions, Pages 9 - 12)

Narrative, including the executive summary and cover page, may not exceed 20 double-spaced pages as the pages print out from egrants (NOFO, Page 13)

Includes: Cover Page Executive Summary Rationale and Approach (Program Design) Organizational Capability Cost Effectiveness and Budget Adequacy Evaluation Plan

Each subheading in the NOFO (beginning on Page 15) has leading questions to guide your responses

Executive Summary

Who, what, where, when, why in ½ page or less

Rational and Approach (Program Design)(NOFO, page 15)

CNCS Priority – Education Selection of Performance Measure(s) must be first

item identified in Rationale and Approach Narrative

Virginia Priority – Volunteer Recruitment Volunteer Recruitment (# and hours of volunteers)

must be second item identified in R & A narrative

Rationale and Approach continued

Key elements Great importance of evidence-based and measurable

impact Well-developed and thought out plans for recruitment,

training, supervision, development – generally, how will you create a high-quality member experience?

Organizational Capability(NOFO, Page 19)

Convince reviewers that you have everything you need to achieve the outcomes you are promising Staff Experience Resources (money, time, partnerships)

Can you keep the program compliant?

Cost Effectiveness and Budget Adequacy (NOFO, Page 22)

Did you budget CNCS funds of no more than $13,300 per MSY?

Is your match adequate?Did you budget enough to successfully carry out

the program?Did you include the 1% OVCS Program Support

Fee?Is the budget clear and reasonable?Carefully review Instructions, Page 16, and 27 - 40More about this later in the presentation

Evaluation Summary or Plan

N/A for new applicants

Re-competes must include an evaluation summary in this section And submit an evaluation report

Section 7 – Reporting, Delivery, and Monitoring Requirements

Reports Monthly reports Quarterly reports A Final report Financial reports

Monthly expense report Quarterly aggregate report

Delivery on time, in the format requiredMonitoring

Desk Site

Sections 8 – 11 - Read Carefully

Highlights: Anti-Discrimination Changes to the Contract Non-Discrimination Audit Pre-Contract Requirements Cancellation Supplantation, Nonduplication, and Nondisplacement Subgrantee Monitoring

Proposal Review Process

Numerical scoring system that awards points specifically corresponding with the items required in the RFP

Review by a panel including peer reviewers, one or more members of the Governor’s Advisory Board, and staff

Applications will be rankedPackage of applications will be submitted to CNCSCNCS will make final funding decisionsAnticipated notification in mid JulyAnticipated start dates of August 15 or September 1

Time for Questions

General questions (not specific to your application) can also can be submitted to

rfp@vaservice.org

Make sure you submit Notice of Intent to Apply by March 28, 2013

THANKS FOR YOUR INTERESTThis concludes the Pre-Proposal

Conference