SAP® BUSINESSOBJECTS™ PLANNING AND CONSOLIDATION …
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SAP® BUSINESSOBJECTS™ PLANNING AND CONSOLIDATION 7.5, VERSION FOR THE MICROSOFT PLATFORM
STARTER KIT FOR IFRS � Simplified Configuration Description
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Contents Chapter 1 Foreword .................................................................................................................................. 5
Chapter 2 Data Collection ........................................................................................................................ 7
Data Entry Format ..................................................................................................................... 7
Business Process Flow for Data Entry ..................................................................................... 8
Data Entry Principles ................................................................................................................ 9
Chapter 3 Consolidation Process ......................................................................................................... 11
Business Process Flow for Consolidation............................................................................... 11
Intercompany Reconciliation ................................................................................................... 12
Consolidation Processing ....................................................................................................... 12
Converting data ....................................................................................................................... 12
Automatic Entries .................................................................................................................... 12
Chapter 4 Report and Analysis Process .............................................................................................. 13
Reports Library ....................................................................................................................... 13
Validation Reports ................................................................................................................... 14
Publishable Key Financial Statements ................................................................................... 16
Audit Trail ................................................................................................................................ 16
Configuration Languages ........................................................................................................ 20
Chapter 5 Appendix 1 Entry Balances ................................................................................................ 21
Chapter 6 Appendix 2 Financial Statements ...................................................................................... 27
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Foreword The SAP BusinessObjects Planning and Consolidation starter kit for IFRS is created to deliver consolidation business logic on top of a unified planning, budgeting and consolidation application using both product and functional best practices.
This pre-configuration assists you in setting up your application in order to adhere to IFRS while accelerating and securing the implementation project.
The starter kit for IFRS is pre-configured with input documents, rules, control reports, audit-trail and financial statements for performing, validating and publishing a statutory consolidation in accordance with IFRS.
In addition to the pre-configuration, the starter kit for IFRS is provided with Microsoft Excel-based XBRL templates mapped with IFRS taxonomy for use with the SAP® BusinessObjects™ XBRL Publishing application by UBmatrix. Thus allowing you to pull data from SAP BusinessObjects Planning and Consolidation into XBRL documents and create publishable financial statements compliant with both IAS 1, and the XBRL reporting standards as published by the IASB in April 2009.
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Data Collection
Data Entry Format
Account Typology
The starter kit for IFRS is based on the final IFRS Taxonomy 2009 published on 2 April 2009. This chart of accounts enables financial statements to be presented following the requirements of IAS 1: Assets and liabilities are classified according to the current/non current distinction and in the income statement expenses are classified by function.
Other accounts are appendix accounts for headcount analysis and Income Statement by nature.
The chart of accounts is presented in the appendix.
Naming Convention for Accounts
In the financial accounts, the first letter of the code enables you to identify the accounting class: A for assets, E for equity, L for liabilities and P for profit and loss (net income). Total accounts are indicated with a T as the last digit after the account number coding.
Example:
Subtotal Account Code
Lands and buildings A1110
Lands and buildings, Dep. A1120
Property, plant and equipment A119T
Customizing the Chart of Accounts
The chart of accounts has been designed to be enhanced with customer specific accounts.
In the starter kit for IFRS, accounts are created with dimension properties to define their behavior throughout the configuration: for instance analysis by flow, currency translation, disclosure analyses, position in the account hierarchy.
Copy-pasting an account from a template account allows you to assign the appropriate attributes automatically to the new account.
This implementation principle has been used for data entry and analysis reports as well as consolidation rules to ensure a dynamic configuration facilitating the integration of new accounts.
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Business Process Flow for Data Entry
Business Process Flows for data entry have been configured to guide the business user through the data collection process and the different data input schedules.
Order of Data Entry
The Business Process Flow for Data Entry and the links between the different reports guide the end-user through a step-by-step approach for entering data:
1. Closing balances (Balance Sheet, Income Statement and Net Equity)
� With on demand optional views: leaf level only, show totals, hierarchy indentation
2. Period movements (breakdown by flow)
� With display and locking of flow/account pairs not open for data entry
3. Intercompany details – one single dynamic Intercompany schedule
� With direct links / drill down from the main balance and breakdown by flow
� And dynamic expansion based on source schedules
4. Disclosures
A detailed list of all input schedules is presented in the appendix.
Upload data from source system
Enter disclosure data
Enter balance data and breakdown by flow
Final approval
Check data consistency and perform data validation
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Data Entry Principles
Breakdown by Flow
Flow entries allow you to identify variations in the balance sheet between the opening and closing balance and thus automatically generate the statement of cash flows.
The flows available in input schedules can be classified into two categories:
� Flows for current transactions (purchase, increase in depreciation, fair value, etc.)
� Flows for special transactions (changes in accounting policies, internal merger, etc.)
A detailed list of accounting flows is presented in appendix.
Sign of indicators
� Assets are entered as positive amounts except for amortization and depreciation of assets. These are entered as negative amounts.
� Liabilities and Equity are entered as positive amounts.
� Expenses and income figures are all entered as positive amounts.
In retrieval reports, contra assets and expenses will be displayed as negative (in brackets).
The schema below summarizes the different entry and display signs.
Assets Amortization/ Depreciation
Equity & Liabilities
Income Expenses
Entry + - + + +
Display 100 (100) 100 100 (100)
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Data Entry Validation Pre-configured reports contain controls on collected data for validating the data entry step of the consolidation process.
Main types of control
AIM EXAMPLE
Check main balances
Assets = Liabilities + Equity
Net income as per P&L = Net income as per Balance Sheet
Gross value of assets ≥ depreciation at closing
Flow analysis Complete analysis of assets and liabilities by flows
The transfer flow must balance
Intercompany breakdown Intercompany detail ≤ account total at closing
After data entry validation has been completed, data is submitted to the approver. The final approval of data will change the status of the reporting to “locked” and no user will be able to modify data.
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Consolidation Process
Business Process Flow for Consolidation
Business Process Flows are available for preparing and running the consolidation, guiding the business end user through set up, consolidation processing, data analysis and the delivery of financial statements.
Prepare the consolidation
Perform intercompany reconciliations
Deliver Financial Statements
Run the consolidation
Verify consolidation parameters
Post eventual manual adjustments
Generate input opening balance
Check main balances
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Intercompany Reconciliation
The Intercompany matching process is handled within a dedicated application, ICMatching. The configuration includes the following configuration items for performing the reconciliation process:
� Package dedicated to exporting data from the Consolidation application to ICMatching
� Reconciliation process including currency conversion
� Reconciliation reports (Balance Sheet, Balance Sheet by Flow, Profit & Loss and Dividends)
Consolidation Processing
The consolidation engine handles the following consolidation methods:
� Full consolidation
� Proportionate consolidation
� Equity method
A set of automatic and manual processes pre-built within the starter kit for IFRS enables the processing of the following scope changes:
� Acquisitions
� Loss of control
� Equity transactions
� Changes in interest rates of associates and joint-ventures
Converting data
Foreign subsidiary accounts are converted using the closing rate method:
� The closing balances of balance sheet accounts are converted using the closing rate, except for equity and consolidated investments kept at their historical value. Currency translation reserves are automatically operated.
� The income statement is converted using the average rate for the period.
� The statement of cash flows is based on balance sheet variations which are converted at the average rate for the period.
Automatic Entries
The Consolidation application of the starter kit for IFRS includes a set of consolidation rules that enables to produce consolidated data using data from input schedules. The rules are organized by functional theme, leveraging native product functionalities, and can be enhanced in order to meet your specific accounting policies.
The automatic consolidation entries are:
� Elimination of intercompany reciprocal operations
� Elimination of internal dividends
� Goodwill booking (on the basis of a manual declaration)
� Elimination of investments in subsidiaries
� Calculation of the currency translation adjustments
� Calculation of non-controlling interests
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Report and Analysis Process
Reports Library
Once the consolidation process is completed, a Business Process Flow with all financial statements and accounting reports can be made available to several users for analysis and review.
Publishable Financial Statements
Drill down reports from key financial statements
Overview and control reports
General ledgers and ledgers
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Validation Reports
The work status report and data consistency dashboard are examples of the validation reports that are configured in the starter kit for IFRS.
The work status report gives you an overview of the reporting status (submitted, approved…) for each entity.
Work Status Report
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The data consistency dashboard gives an at a glance overview of the consolidation process with main balance and intercompany elimination controls.
Other detailed reports allow checking miscellaneous consistencies like opening carry-over, flow balances, balance net income versus P&L net income and currency translation.
Data Consistency Dashboard
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Publishable Key Financial Statements
The starter kit for IFRS contains a complete set of financial statements following the requirements of IAS 1:
� A Statement of Financial Position with a current/non current format
� An income statement with an expense classification by function
� A Statement of Other Comprehensive Income
� A Statement of Cash Flows
� A Statement of Changes in Equity
Audit Trail
Analysis Reports
A series of reports such as breakdown reports, ledgers and journals allow the analysis of consolidated data.
All of these reports are configured to leverage the analysis features of the application to give access to detail by account, reporting unit, partner, flow and audit ID:
� On demand hierarchy level settings from starting point
� Dynamic formatting based on hierarchies or styles
� Drill down (through hierarchies)
� Links to breakdown reports
All formatting, link, drill down features and working language are available directly from within each report. Moreover, each report work book has a “Setting” sheet for handling dynamic enhancement of the document variables.
A detailed list of retrieval reports is presented in appendix.
Audit ID
Each data item in the configuration is linked to an audit ID making the audit-trail possible and facilitating the analysis of consolidated data.
The audit ID allows the accounting origin to be tracked. For instance:
� The “INPUT – Input data” audit ID tracks data entered in input schedules
� The “ELIM10 - Intercompany Eliminations” audit ID tracks elimination of reciprocal transactions
� …
A detailed list of audit IDs is presented in appendix.
Drill through to MJEs
Using the native drill through capabilities of SAP BusinessObjects Planning and Consolidation, you can access detailed information on possible debit/credit manual journal entries for one specific audit ID.
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Analysis of a Statement of Financial Position line item by flow
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Analysis of an Income Statement line item by entity and partner
S001 has sold goods for 594,986 EUR to S000.
This reciprocal operation is eliminated during the consolidation process.
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Analysis of Statement of Cash Flows line item by account/flow pair
The consolidated Statement of Cash Flows is calculated and stored automatically using the flow analysis of balance sheet movements.
Drill through takes you to the detail by account flow pair, by audit ID and by entity.
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Configuration Languages
The pre-configuration contains 3 user languages: English, German and French.
The working languages are applicable per user. Language selection is possible within each schedule and is then automatically updated in all reports and configuration elements.
The different translations are based on dimension properties, but also document descriptions and free text can be managed as multi-language elements within the “Settings” sheet of each document workbook.
Consequently, the starter kit for IFRS can easily be enhanced to comprise other languages than the standard languages either by adding a new or replacing an existing translation.
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Appendix 1 Entry Balances1
Assets
1 Data shown in the appendix come from the demonstration data set delivered with the starter kit: ACTUAL –
2009.DEC – EUR - CORPORATE
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Assets (cont’d)
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Assets (cont’d)
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Liabilities and Equity
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Liabilities and Equity (cont’d)
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Income Statement
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Appendix 2 Financial Statements
Statement of Financial Position
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Income Statement
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Statement of Other Comprehensive Income
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Statement of Cash Flows
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Statement of Changes in Equity
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