RENEW Intensive Systems Oversight Team Training Wisconsin PBIS Network
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RENEW Intensive Systems Oversight
Team TrainingWisconsin PBIS Network
Agenda and Introductions
• PBIS and the
RENEW Model
• Team Process
and Planning
• Team Features and
Implementation
• Data Collection
Planned OutcomesDevelopment of a solid, functioning systems team:• Your team will understand the responsibilities of the
systems team and individual RENEW student teams• Your team will develop a clear and concise mission
statement for RENEW, as part of your multi-level system of support
• Your team will identify facilitators and their capacity• Your team will create data rules to identify target
student population
Introductions
• Please briefly share the name of the school you represent and who is on your systems/implementation team
• Share one reason you are here
PBIS and the RENEW Model
TEAM TIME
Step 1Identify 2-3 students who you feel need tertiary level supports. Consider:• Types of problems
exhibited• Academic performance • Social/emotional
characteristics• Issues outside
of school
TEAM TIME
Step 2 Discuss:• How does the school
respond to each of these students now?
• What should the school’s ideal response be?
• What is needed to reach the ideal?
• What are the gaps between what is needed and what exists?
Implementing a Systematic Approach:One System–Not Fifty
A systematic approach to behavioral support means:1. A multi-level continuum of support2. Data-driven decisions throughout the continuum3. Implementing practices that encourage positive
behavior and discourage repetitive undesirable behavior. Practices should be implemented with fidelity.
4. Implementing systems that decrease staff stress and support staff to implement effective practices
5. Promote tier I consistency among staff and administration
Let’s Talk Numbers• Do 100% of your students
have access to core instruction and acknowledgement around behavioral expectations, rules, and routines?
• Do your behavioral expectations match what you believe students need to experience success in and out of school?
• What is 80% of your student population?• Do 80% of your students experience success
after core instruction? • Who are those students who are
not experiencing success? • Is a certain group of students
over-represented?• How many of your students are currently
receiving individualized interventions?• What is 5% of your population?
Universal
School-Wide AssessmentSchool-Wide Prevention Systems
Tier II
Tier IIIRENEW, Complex FBA/BIP
simple individual interventions(brief FBA/BIP, schedule/ curriculum changes, etc.)
small group interventions
(CICO, social and academic support
groups, etc.)ODRs,
attendance, tardies, grades,
credits, progress reports, etc.
Weekly Progress Report (behavior and
academic goals)
Competing Behavior Pathway, Functional Assessment Interview
Tracker Tool, Individual Futures Plan
Positive Behavior Interventions and Supports + RENEW
Malloy, Agorastou & Drake, 2009 Adapted from Illinois PBIS Network, Revised Sept., 2008 & T. Scott, 2004
Watch a video from the University of New Hampshire
Institute on Disability
http://iod.unh.edu/Projects/renew/renew_main.aspx/
RENEW Process Checklist
1. Student engagement2. Post orientation3. Mapping4. Form core team5. Monitoring
RENEW Process ChecklistHandout 1
The RENEW Maps1. History2. Who you are today3. Strengths and accomplishments4. People in my life (resources)5. What works and doesn’t work (preferences)6. Dreams7. Fears and obstacles8. My goals9. Next steps10. Essential next steps and follow up (action plan)
Meet Dan Before RENEWHe took these pictures to represent his priorities
and where he was at.
September 2011
Where Are You Today
Strengths and Accomplishments
September 2011, February 2012
People in My Life
February 2012
What Works and Doesn’t Work
Dreams
Fears and Obstacles
My Goals
Next Steps
TEAM TIME
Experiencing the Mapping
Process
Who are you today?Take five minutes to try this with a partner, then switch roles and repeat.
Help With Your Mapping ExerciseHere are some questions get you started on your Who You Are Today map.• How would you describe
yourself? • How would your friends
and family describe you?• Describe your life today.
How is it different than before?
• What roles do you play in your life (e.g. sister, coach, teacher, volunteer, excellent hunter, crafter)?
How are things for you today?• At home? • At work? • In your relationships?
• How do you feel most of the time?
• What makes you happy? Sad? Mad?
• Are there things you wish were different?
Wraparound/RENEW Phases
Youth identified- emotional
and behavioral
support needs
Phase 1:
Engagement and futures
planning
Phase 2:Team
development and initial planning
Phase 3:
Implement-ation and
monitoring
Phase 4:Transition
Adult life activities,
connections
Team Process and Planning
Resource MappingDocument different resources that are available in your school and community for youth with the most significant emotional and behavioral challenges
Handout 2 Resource Mapping Tool
Individualized Resource Development School, mental health, substance abuse,
vocational rehabilitation, child welfare, juvenile justice, Medicaid, Housing and Urban
Development, Workforce DevelopmentSystemEmployment (SSI/SSDI), Temporary Assistance
for Needy Families (TANF), Chafee Funds (ETV/LINKS), Vocational Rehabilitation
Financial
Current services and support (faith, cyber-based) or finding new resources
and connections based on your goals
Community-based
Family, caregivers, friends, neighbors, social worker, guardian
ad litem, mentors, employers, pastor, church members
Social
Personal experiences, strengths, capabilities,
and talentsHuman
A social worker may say, “I know a family advocate who would be great to have on our list.”
Each of you has knowledge of
possible resources to assist students in
different situations.
A counselor may say, “I have a contact at
the community college who can help
with vocational training options.”
An Efficient and Effective RENEW Systems Implementation Team
• Role and responsibilities• Clear agenda• Norms of collaboration
Identify Team Member RolesTeam leader: starts the meeting, reviews the purpose of the meeting, facilitates the meeting by keeping the team focused on each stepRecorder: takes notes, transcribes the team’s responses on flip chart paper, transparency, etc.Timekeeper: monitors the amount of time available, keeps the team aware of time limits by giving reminders (i.e., “10 minutes left”)Data specialist: enters and accesses data from SWIS or other systemContent specialist: demonstrates competency with behavioral and/or academics and assists in analyzing dataAdministrator: actively encourages team efforts, provides planning time, feedback, and support initiativesCommunications/lead facilitator: acts as the point person for communication between the team and facilitatorsTier III coach: district-level (external) individual who facilitates the team through the process, becomes the school’s main contact with the district, and with the network
Within Your TeamRole Who is Responsible Back up
Team leader/facilitator
Recorder
Timekeeper
Data specialist
Content specialist
Administrator
Communication/lead facilitatorPBIS RENEW coach
Handout 3 Team Roles Worksheet
TEAM TIME
• What are your meeting pet peeves?
• Recall some of the best meetings you’ve had.
Now, create norms to be used at future meetings of your systems team.
Norms of Collaboration
Effective Systems Team Meetings
BeforeSet agenda and send to teamCollect data, review, and prepare summary statements
DuringFollow agenda and time frameReview dataClearly identify needsDevelop solutions w/action stepsTake notes and set action items
AfterComplete action itemsFollow up on action item status
Effective meetings require work before and after the actual meeting time.
Assessing Your Team Process
• Use the Collaborative Team Checklist to identify status and priority level of identified elements
• Use Goals and Objectives Worksheet to record action steps
Handouts 4, 5 Collaborative Team ChecklistGoals and Objectives Worksheet
Features and Implementation
RENEW: System Features1. Creation of a mission statement to ground
your work, linking to existing mission statement/vision
2. Selection of staff, professional development, and ongoing support
3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation
Practice Selection Template
• Discuss the elements outlined in the Practice Selection Template
• Use the Goals and Objectives Worksheet to record action steps
Handout 6 Practice Selection Template
RENEW System (Implementation) Team
• What will our team be responsible for?
• What will we oversee?• What are we concerned about?• How will we do our work?
Handout 7 Mission Statement Worksheet
Begin to draft a mission statement for your team.
RENEW: System Features1. Creation of a mission statement to ground
your work, linking to existing mission statement/vision
2. Selection of staff, professional development, and ongoing support
3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation
Characteristics of a Good Facilitator
• Must WANT to do this work• Must be able to make a good connection
with students who may be hard to engage• Must be willing to look at youth differently• Must be committed to the process• Must have a bit of flexible time available
– 1-2 hours per week per RENEW case– Minimum of two RENEW cases in the first year– Participate in monthly online technical assistance sessions
• Must be able to leave school property
RENEW Facilitators• Special educators, school counselors,
vocational counselors, (need school-to-career guidance and services), general education teachers
• Receive 3 days of training and additional coaching support
• Collect and use data to monitor progress, achieve youth goals, and outcomes
RENEW Facilitator Activity• Who do you currently have identified as
facilitators? Are they the “right” people?• Are there any others that come to mind? • After facilitator training, to how many students
will your school have the capacity to offer RENEW? • How will you ensure that facilitators have access
to technical assistance (to ensure sustained implementation)?
Handout 8 RENEW Facilitator Job Description
RENEW: System Features1. Creation of a mission statement to ground
your work, linking to existing mission statement/vision
2. Selection of staff, professional development, and ongoing support
3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation
Training and Coaching
OUTCOMES% of participants who demonstrate knowledge,
demonstrate new skills in a training setting, and use new skills in the classroom
TRAININGCOMPONENTS Knowledge Skill
demonstrationUse in theclassroom
Theory and discussion 10% 5% 0%
...+Demonstration in training 30% 20% 0%
…+ Practice and feedback in training 60% 60% 5%
…+ Coaching in classroom 95% 95% 95%
Joyce and Showers, 2002
Coaching• Ensures fidelity • Ensures implementation• Develops clinical and
practice judgment • Provides feedback to
selection and training processes• Grounded in best practicesCoaching takes place monthly (first year is provided by network, second year is the district’s responsibility)
Coaching Activity
• Who is the coach for your school?• How will your coach provide support
to your systems/oversight team and facilitators?
• What is his/her availability?
RENEW Coach’s Job DescriptionHandout 9
Mark Your Calendar
Plan on attending Technical Assistance trainings online:• Systems team meets quarterly• Facilitators
meet monthly
Technical Assistance Training Times
Systems team meeting:00/00/00 at 00:00 a.m.
Facilitators meeting:00/00/00 at 00:00 a.m.
RENEW: System Features1. Creation of a mission statement to ground
your work, linking to existing mission statement/vision
2. Selection of staff, professional development, and ongoing support
3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation
Risk indicators for not completing high school• Retention• Attendance• Course performance• Reading• Behavior
Identify Students Who Are at Risk for Late Graduation or Not Graduating
Risk Indicators for Not GraduatingHandout 10
TEAM TIME
Your Target Population• What are the indicators
that a student needs a RENEW plan? Set your data rules for inclusion.
• What is your capacity to provide RENEW in the coming school year?
• Within your target population, how will you determine which students receive RENEW?
• How will you match RENEW students with facilitators?
Data Collection
RENEW: System Features1. Creation of a mission statement to ground
your work, linking to existing mission statement/vision
2. Selection of staff, professional development, and ongoing support
3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation
Key Questions
What are the goals you hope to achieve this year (in the context of RENEW)?
How does accomplishment of these goals connect to your success as a school?
Key Features of Effective Data Systems
1. Data are used to answer important questions about outcomes
2. Data are accurate3. Data are very easy to collect4. Data are collected continuously5. Data collection should be an embedded part
of your process – not optional
Key Features of Effective Data Systems
6. Data should be summarized prior to meeting7. Data used for decision-making
integrity/process datastudent outcome data
8. Data used to celebrate success
RENEW Tracker Tool
RENEW Tracker Tool
Information is collected quarterly from each facilitator• Used at Systems/Implementation Team meeting to
action plan and celebrate
Reported to Wisconsin PBIS Network quarterly• Used to action plan and celebrate• Submitted to UNH Institute
on Disability
Your Start-up Plan
Review the following documents and make a plan for sharing them with your facilitators prior to their training.1. RENEW Process Checklist2. Resource Mapping Tool3. Mission Statement Worksheet4. Dates/times of facilitator online meetings
Next Steps
• Determine who will attend facilitator training
• Set your next team meeting (date and time) and put together the agenda
• The systems/implementation team should plan to attend Technical Assistance (online)–Date:– Topic: Creating a RENEW referral process
Please complete the evaluation survey
http://goo.gl/ngHs7j
Acknowledgements
JoAnne Malloy, Jonathon Drake, University of New Hampshire Institute on Disability
Lucille Eber, Illinois PBIS network
George Sugai, Rob Horner: OSEP Technical Assistance Center on Positive Behavioral Interventions and Supports: www.pbis.org
National Implementation Research Network: http://nirn.fpg.unc.edu/
Steve Goodman, Michigan’s Integrated Behavior and Learning Support Initiative (MiBLSi): Miblsi.cenmi.org
Contacts
Rachel SaladisWisconsin RtI Center/Wisconsin PBIS Networksaladisr@wisconsinpbisnetwork.org608-697-7539
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