Recent IDIS Changes BasedontheHOME CommitmentInterim Rule ... · Session1. Agenda • Introductions • Briefly recap HOME Interim Rule • Examine calculations on new deadline compliance

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Recent IDIS ChangesBased on the  HOMECommitment Interim

Rule: Session 1

Agenda

• Introductions

• Briefly recap HOME Interim Rule

• Examine calculations on new deadline compliance screens

• Review new and enhanced HOME reports

• Resources

• Questions

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Who Are We? • Vashawn  Banks, Director, CPD, Office of AffordableHousing Programs (OAHP), Financial andInformation  Services Division  (FISD)

• Jessica Suimanjaya, Affordable Housing Specialist,CPD, Office of Affordable Housing Programs(OAHP), Financial and Information  ServicesDivision  (FISD)

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Who Are You?

Which answer best describes your role in  the HOMEProgram?a. Staff member of a State or local participatingjurisdiction  (PJ)

b. State recipient or subrecipient of HOME funds c. Community Housing DevelopmentOrganization  (CHDO) employee

d. HUD Employeee. Consultant/TA provider f. A concerned citizen  who enjoys listening toIDIS calls on  a randomweekday

Poll Question

Howwould you describe your level of experiencewith using IDIS for the HOME Program?

a. Beginner with less than  one of experience b. Intermediate user with 1-­‐‑3 years of experiencec. Proficient user with more than  3 years ofexperience

d. Expert user who should be facilitating thiswebinar

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HOME Commitment  Rule

• Interim rule – Published December 2, 2016

– Effective January 3, 2017

– Changes method HUD uses to determinePJs’ compliance with HOME commitment& disbursement requirements

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What  Did  Not Change:  Deadline  Compliance  for  FYs  1992-­‐‑2014

1. Cumulative  commitment  &  CHDO  reservation  requirement  

2. Cumulative  5-­‐‑year  expenditure  requirement

3. IDIS  commits  &  disburses  pre-­‐‑2015  funds  using  FIFO

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What  Did Change:  Deadline  Compliance  for  FY  1992-­‐‑2014  Grants1. Cumulative  version  of  the  PR49  DCSR  no  longer  in  

IDIS‒ Monthly  report  posted  on  HUD  Exchange  

2. Removed  5-­‐‑year  CHDO  disbursement  deadline  3. Cumulative  commitment  deadline  in  2017  based  on  

obligation  date  of  2015  HOME  grant4. FY  2015  &  2016  commitments  and  draws  not  

included  in  totals  5. IDIS  commits  and  disburses  FY  2015+  grants  using  

grant-­‐‑specific  method6. OAHP  blocks  grants  when  funds  uncommitted  after  

deadline   8

Deadline  Compliance  for  FY  2015+  Grants  

• Grant-­‐‑specific  deadlines  now  enforced– 24-­‐‑month  commitment  requirement– 24-­‐‑month  CHDO  reservation  requirement– 36-­‐‑month  SU  commitment  requirement– 9-­‐‑year  expiration  of  grant  requirement– 24-­‐‑month  local  receipt  fund  commitment  requirement

• HOME  Deadline  Compliance  screen  in  IDIS

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Bottom  Line  for  2017• Cumulative  Requirements

– Commitment  (1992-­‐‑2014)– CHDO  reservation  (1992-­‐‑2014)– Expenditure  (1992-­‐‑2012)

• Grant  Specific  Requirements  – Commitment  (2015)– CHDO  Reservation  (2015)  

• Any  funds  not  meeting  deadlines  or  supported  by  documentation  will  be  deobligated

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Slide 11

Searching  for  HOME  Grants

Slide 12

Enhanced  Grant  Screen

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Deadline  Compliance  Calculations  Cheat  Sheet

Deadline  Compliance  Screens:  Scenario  1

• Before  Deadline  Date  Has  Lapsed…– Adams  County,  CO  received  a  FY  2015  

HOME  allocation  of  $821K  – Has  Committed    $397K  to  date  – Current  shortfall  is  $424K– Commitment  Deadline  is  7/31/2017

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Slide 15

Scenario  1  (cont.)

Scenario  1  (cont.)

Slide 16

Scenario  1  (cont.)

Slide 17

Deadline  Compliance  Screens:  Scenario  2

• After  Deadline  Date  Has  Lapsed…  o IDIS  shows  County  met  deadline  on  7/31/2017o County  uncommits  $21,632  on  9/20/2017

• IDIS  captures  reduction  • System  prevents  new  commitments  from  grant,  except  

AD  &  PA  • HUD  sends  letter  to  County  requesting  agreements

o County  submits  agreements  that  are  reviewed  &  $10K  approved

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Scenario  2  (cont.)

Slide 20

Scenario  2  (cont.)

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Scenario  2:  (cont.)

Deadline  Compliance  Screens:  Scenario  3

• HUD  deobligates  $11,632

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Scenario  3  (cont.)

Scenario  3  (cont.)

Scenario  3  (cont.)

Summary  Screen

CHDO  Reservations

SU  Commitments

Expenditure

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Quiz  Question  #1On  the  following  screen,  which  field  represents  the  amount  subject  to  deobligation?

a. Ab. Bc. Cd. D

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Quiz  Question  #1

A B

CD

C

Quiz  Question  #1

Quiz  Question  #1

Refer  to  Deadline  Compliance  Cheat  Sheet.  This  field  equals:

Current  [COMMITMENT  REQUIREMENT]  -­‐‑ [MAXIMUM  ALLOWABLE  AMOUNT

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Tracking  Tools/Reports  • Deadline  Compliance  reports

– PR49:  Grant  Specific  Deadline  Compliance  Status  Report

– Cumulative  Deadline  Compliance  Status  Report– Grant  Specific  Deadline  Compliance  Status  Report

• PR40:  HOME  Funds  Uncommitted  After  Deadline

• PR44:  Expiring  Funds  Report34

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Footer

PR49:  Grant  Specific  Deadline  Compliance  Status  Report

Footer

Pittsburgh  Example• Cumulative  Requirements

– Commitment  shortfall  =  $785,403.05– CHDO  reservation  shortfall  =  $0– Expenditure  =  $0

• Grant  Specific  Requirements  – Commitment  Shortfall  =  $325,518.80– CHDO  Reservation  =  $245,419.80– Expenditure  Shortfall:  deadline  in  2023

• Total  subject  to  deobligation =  $1,110,921.85– Of  which  $245,419.80  are  CHDO  funds

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Deadline  Compliance***Significant  increase  in  shortfall  amount  this  year:  $428M  (2016)  vs.  

$595M  (2017)***

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PR40:  HOME  Funds  Uncommitted  After  Deadline    

Quiz  Question  #2

How  can  funds  become  uncommitted  after  a  deadline?

a. Activities  completed  for  less  than  the  Funded  Amountb. Reducing  the  AD  subfund  after  the  24  month  

commitment  deadlinec. Reducing  an  SU  subgrant  after  the  24  month  

commitment  deadlined. Reducing  activity  fundinge. Cancelling  a  funded  activityf. All  of  the  above

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Quiz  Question  #2

How  can  funds  become  uncommitted  after  a  deadline?

e.  All  of  the  above

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Quiz  Question  #3

How  many  years  do  PJs  have  to  fully  disburse  their  FY  2015  and  FY  2016  HOME  grants?  

a. 4  years  from  the  initial  funding  dateb. 5  years  from  the  date  of  obligationc. 8  years  from  the  beginning  of  the  federal  fiscal  year.

d. 9  years  from  the  beginning  of  the  federal  fiscal  year.

e. These  grants  do  not  expire

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Quiz  Question  #3

How  many  years  do  PJs  have  to  fully  disburse  their  FY  2015  and  FY  2016  HOME  grants?  

d. 9  years  from  the  beginning  of  the  federal  fiscal  year.

The  HOME  Interim  Final  Rule  eliminated  the  5-­‐‑year  expenditure  requirement  for  FY  2015  and  subsequent  grants  and  instead  references  the  National  Defense  Authorization  Act.  NDAA  requires  that  US  Treasury  recapture  any  funds  not  disbursed  9  years  from  the  beginning  of  the  federal  fiscal  year  in  which  the  funds  were  appropriated.  

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PR44:  Expiring  Funds  Report

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Auto-­‐‑Cancellation

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• IDIS  auto-­‐‑cancellation  feature  &  flags  removed  – Prevents  accidental  loss  of  funds  if  activity  auto-­‐‑cancelled  after  24-­‐‑month  deadline

• PR21  HOME  Auto  Cancel  Report  will  include  no  new  activities– Field  Offices  received  list  of  activities  auto-­‐‑cancelled  between  1/3-­‐‑3/25

– PJs  MUST receive  commitment  credit  if  these  are  active  projects  

IDIS  Resources

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 Representative  in  local  HUD  Field  e

1. CPDOffic

2. HUD  Exchange  Ask  A  Question  https://www.hudexchange.info/program-­‐‑support/my-­‐‑question/

3. HOME  IDIS  Training  Manual  for  PJs4. HOME  reports,  HOME  Facts,  CPD  Notices,  and  HOMEfires  https://www.hudexchange.info/programs/home/

U.S.  Department  of   Urban  DevelopmentHousing  and  48

Questions?