RDA MODULE 2 1. Prepared by Linda Woodcock Technical Services Librarian Kwantlen Polytechnic University, Surrey, B.C. RDA MODULE 2 2.
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RDA MODULE 2 2
Module 2 Copy Cataloguing
in an RDA Environment
Prepared by Linda WoodcockTechnical Services LibrarianKwantlen Polytechnic University, Surrey, B.C.
RDA Module 3
Acknowledgments
This module was created with reference to the reports of the PCC Task Group on Hybrid Bibliographic Records and the Report of the PCC Task Group on Hybrid Integrating Resource Records. I am grateful for the work that they have done and look forward to their upcoming report due October 15, 2012
RDA MODULE 2 4
How do I edit an AACR2 record if we have adopted RDA?
How do I edit an RDA record if we are still using AACR2?
Which edits are critical?
Which edits are needed for access?
What should NOT be changed?
Copy Cataloguing After RDA Day 1
RDA MODULE 2 5
What policies will be in place in shared databases?◦ OCLC policy◦ Regional union catalogues
What policies will be in place at the local level?◦ Will your library adopt RDA on Day 1?◦ Will your library accept AACR2 copy as is or edit to
add RDA elements?◦ Will your library convert authorized access points to
RDA form? Or wait for batch processing?
Copy Cataloguing After RDA Day 1
RDA MODULE 2 6
Current OCLC policy statement is still in place:http://www.oclc.org/us/en/rda/policy.htm
Discussion paper :Incorporating RDA practices into WorldCat):http://www.oclc.org/us/en/rda/discussion.htm
Following a review of feedback to this paper a new policy statement will be issued at least three months prior to Day One March31st 2013
OCLC will NOT REQUIRE members to catalogue according to RDA
OCLC Policy Statement on RDA Cataloguing in Worldcat
RDA MODULE 2 7
If a record already exists in either RDA or AACR2 do not create another record using the other code
Do NOT edit a full-level master record from one set of rules to another
If the record is minimal-level you may change the record from AACR2 to RDA when upgrading
OCLC Policy Statement on RDA Cataloguing in Worldcat
RDA MODULE 2 8
Why not create a new record if the one found is not using the same standard as your own library?◦ Prevent the addition of duplicates to a shared
database◦ Avoid duplication of effort going from one code to
another
What are the issues?
RDA MODULE 2 9
Why not edit an AACR2 record to conform to RDA?◦ Important to be able to identify the rules under
which the record was created◦ Important to be able to compare records created
with AACR2 to those created using RDA◦ Save time and money
What are the issues?
RDA MODULE 2 10
PCC Task Group on Hybrid records concludes◦ There are already many hybrid records in our
databases AACR1 Major Revisions to AACR2 over 30 years created
many variants in description PCC Standard records were a departure
◦ Hybrid records create no harm
And yet?
RDA MODULE 2 11
Enhancing access should be the focus Ensure description is accurate, regardless of
which content standard was used Add but do not take away Correct errors but do not change the form of
transcription to another convention Authorized access points must be RDA
compatible
General principles
RDA MODULE 2 12
When adapting pre-RDA copy you have three basic choices:
1) Leave the copy as it is, in its pre-RDA state.2) Add some RDA elements without changing the whole record, thus creating a hybrid.3) Re-describe the resource to result in a record that is fully RDA.
Enhancing pre-RDA records
RDA MODULE 2 13
Describes the result of adding RDA elements to existing AACR2 records
The description as a whole has not been altered to conform with RDA guidelines
The record is still coded as descriptive form ‘a’ AACR2
Authorized access points are compatible with RDA
What is a hybrid record?
RDA MODULE 2 14
Consider creating a hybrid when:
There are elements that need to be added, but you don’t want to do a complete re-description
You want to enrich the record with RDA elements such as content/media/carrier, relationship designators, etc.
Hybrid records
RDA MODULE 2 15
Consider re-describing a record when: The existing record is minimal or substandard and
you want to create a more complete or higher level record.
You need to make extensive changes to an existing record because of changes in a new iteration of the resource.
Doing so will enhance discoverability and identification of the resource.
You are sufficiently trained in RDA to re-describe
Re-describing vs. creating a hybrid
RDA MODULE 2 16
Leader position 18 descriptive cataloging form
Do not add $e RDA to 040 Do not change choice of entry if it is
valid under AACR2 Do not change pre-RDA abbreviations and
Latin terms
What not to touch when creating a hybrid
17
Keep in Mind … Do not edit records solely to conform to new
standard
Do not delete data unless it is incorrect
Maintain changes that affect access to the record
Records may contain a mix of old and new practices
18
Criteria for Editing Copy
Local decision
Report the desired change to your
utility?
Added value for end users
Other fields may need editing:
◦ Input standards for local system and utility
◦ Consistent limiting by content type
Full level AACR1 record
RDA MODULE 2
>010 41001629 040 RIU $c RIU $d OCLCQ $d OCLCG $d CLU $d UKMGB016 7 007546288 $2 Uk043 e-uk-en050 04 NA5463 $b .B33 1940a082 726.0942049 K6UA100 1 Batsford, Harry.245 14 The greater English church of the middle ages, $c by Harry Batsford and Charles Fry; illustrated from photographs, plans, diagrams & early sources.260 New York, $b Scribner; $a London, Malvern Wells, $b B.T. Batsford, $c [1940]300 viii, 136 p. $b col. front., illus., plates (part col.) $c 22 cm.490 0 [The English countryside series]650 0 Church architecture $z England.650 0 Cathedrals $z England.700 1 Fry, Charles, $d 1903- $e joint author.
Full level AACR2 record
RDA MODULE 2
010 2012008656040 DLC $b eng $c DLC $d YDX $d BTCTA $d YDXCP $d BDX $d BWX 020 9781610911924 (pbk.)042 pcc043 n-us---050 00 GE195 $b .C74 2012082 00 363.7/0525 $2 23084 NAT011000 $a SEL031000 $2 bisacsh245 00 Cooler smarter : $b practical steps for low-carbon living : expert advice from the Union of Concerned Scientists / $c Seth Shulman ... [et al.].260 Washington, DC : $b Island Press, $c c2012.300 xii, 321 p. : $b ill., map ; $c 23 cm.504 Includes bibliographical references and index.650 0 Sustainable living $z United States.650 0 Environmental protection $z United States $x Citizen participation.700 1 Shulman, Seth.710 2 Union of Concerned Scientists.
Full level RDA Record
RDA MODULE 2
040 MZB $b eng $c MZB $e rda $d MZB043 n-us-mt082 04 577.68 $2 23100 1 Vance, Linda K. $q (Katherine), $e author.245 10 Assessing the natural range of variability in minimally disturbed wetlands across the Rocky Mountains : $b the Rocky Mountain ReMAP project / $c prepared for the U.S Environment Protection Agency ; prepared by Linda Vance, Karen Newlon, Joanna Lemly and George Jones.260 Helena, MT : $b Montana Natural Heritage Program, $c 2012300 1 online resource : $b maps, photos (chiefly colored), PDF336 text $2 rdacontent337 computer $2 rdamedia338 online resource $2 rdacarrier700 1 Newlon, Karen Rachel, $e author.700 1 Lemly, Joanna, $e author.700 1 Jones, George, $e author.710 1 United States. $b Environmental Protection Agency, $e author.710 2 Montana Natural Heritage Program.856 40 $u http://wayback.archive-it.org/499/20120628173612 /http://mtnhp.org/reports/ReMAP.PDF
RDA MODULE 2 22
Did the CIP start as RDA or AACR2?
Upgrade according to the rules that were used to create the CIPORUpgrade AACR2 CIP to RDA
DO NOT upgrade RDA CIP to AACR2
Cataloguing in Publication
An AACR2 CIP record010 2012005419
020 9780073532240 (hard copy : alk. paper)
020 007353224X (hard copy : alk. paper)
040 DLC $b eng $c DLC
042 pcc
050 00 QH308.2 $b .B564445 2014
082 00 570 $2 23
245 00 Biology / $c Robert J. Brooker ... [et al.].
250 3rd ed.
260 New York, NY : $b McGraw-Hill, $c c2014.
263 1301
300 p. cm.
500 Includes index.
650 0 Biology $v Textbooks.
700 1 Brooker, Robert J. RDA MODULE 2
An RDA CIP record
000 ******am*******8a*****
008 111202s2012 mdu b 001*0 eng d
010 2011049673
040 DLC $e rda $b eng $c DLC
020 9781611475197 (cloth : alk. paper)
100 1 Cernuschi, Claude, $d 1961-
245 10 Barnett Newman and Heideggerian philosophy / $c Claude Cernuschi.
260 Lanham, Md. : $b Rowman & Littlefield Pub., $c 2012.
263 1203
300 pages cm
336 text|2rdacontent
337 unmediated|2rdamedia
338 volume|2rdacarrier
504 Includes bibliographical references and index.
600 10 Newman, Barnett, $d 1905-1970 $x Aesthetics.
600 10 Newman, Barnett, $d 1905-1970 $x Criticism and interpretation.
600 10 Heidegger, Martin, $d 1889-1976 $x Influence.
RDA MODULE 2 25
Do not add gmd to an RDA record OCLC proposes to remove the gmd from all
Worldcat records◦ Reaction to this was quite strong so they will
delay this action, possibly for three years Locally, libraries may opt to continue to use
the gmd if their ILS systems cannot provide other cues to the format
What about the gmd?
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PCC Interim guidelines for working with RDA and non-RDA recordshttp://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Bib-Interim-RDA.html
Watch for the report of the PCC Hybrid Record Guidelines Task Group to be released November 2012?
http://www.loc.gov/aba/pcc/rda/RDA%20Task%20Groups.html
Watch for the updated OCLC Policy Statement on RDA Cataloginghttp://www.oclc.org/us/en/rda/policy.htm
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