Q G 1 WGBH Public Television Quality Workshop 1 In the Beginning: It’s all about Metadata Alison Bassett, WGBH.

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In the Beginning:In the Beginning: It’s all about Metadata It’s all about Metadata

Alison Bassett, WGBH

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GoalsGoals To show how to organize production To show how to organize production

materials materials

- research, shoot, third party- research, shoot, third party To show how to shutdown materialsTo show how to shutdown materials

- archive- archive

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Tools are Filemaker Tools are Filemaker TemplatesTemplates Filemaker 7.0 or higherFilemaker 7.0 or higher

- Easy to use- Easy to use

- Easy to search- Easy to search Free under Creative Commons licenseFree under Creative Commons license

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Reasons to do this:Reasons to do this: Track materialsTrack materials Find materials againFind materials again Re-use materials in other productionsRe-use materials in other productions Save and use materials in other waysSave and use materials in other ways

- Websites- Websites

- Sell materials to others- Sell materials to others

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Reasons to do this:Reasons to do this: Push to offer materials on-linePush to offer materials on-line

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Reasons to do this:Reasons to do this: Open Vault - http://openvault.wgbh.org/

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Reasons to do this:Reasons to do this: Teachers’domain - www.teachersdomain.org/

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Reasons to do this:Reasons to do this: Stock Sales - wgbhstocksales.org/

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Reasons To Do This: The Digital Reasons To Do This: The Digital RevolutionRevolutionReasons To Do This: The Digital Reasons To Do This: The Digital RevolutionRevolution

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Media Library and Media Library and ArchivesArchives Forced to standardize metadataForced to standardize metadata Created Filemaker templatesCreated Filemaker templates PBCore Compliant - PBCore Compliant - http://pbcore.org/2.0/

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How we find the stuff How we find the stuff againagain

Current home grown library systemCurrent home grown library system

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FM Tools Backbone to Info:FM Tools Backbone to Info: Original Footage DatabaseOriginal Footage Database Stills DatabaseStills Database Stock DatabaseStock Database

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Find the templates & Find the templates & handbook:handbook: http://openvault.wgbh.org/blog/about/media-production-organizational-tools/

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Research Phase:Research Phase:

Stills Database Stills Database Stock DatabaseStock Database Figure out an organizational structureFigure out an organizational structure - -

unique numbersunique numbers

- a numbering range = a footage - a numbering range = a footage house (BBC = 1100, ABC = 1200)house (BBC = 1100, ABC = 1200)

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STILLSSTILLSLAYOUTLAYOUT

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STILLSSTILLSLAYOUTLAYOUTFile-basedFile-basedProductionProduction

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THUMBNAILS OR LIST LAYOUTSTHUMBNAILS OR LIST LAYOUTS

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Stock Footage:Stock Footage:

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Stock Footage:Stock Footage:Digital FieldsDigital Fields

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Stock Footage:Stock Footage:List LayoutList Layout

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Production Phase:Production Phase:

Stills DatabaseStills Database Stock DatabaseStock Database Original Footage DatabaseOriginal Footage Database

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Original Footage:Original Footage:

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Original Footage:Original Footage:Digital

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Original Footage:Original Footage:

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Post Production PhasePost Production Phase Materials Used DatabaseMaterials Used Database

Program LogProgram LogPayment to third partiesPayment to third partiesCue SheetsCue Sheets

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Archiving PhaseArchiving Phase Today: Mixture of physical and file-based Today: Mixture of physical and file-based

mediamedia Vault & Off-site Storage facility:Vault & Off-site Storage facility:

- over 750,000 physical items- over 750,000 physical items DAMDAM: Near-line and LTO tapesNear-line and LTO tapes

- 155,000 Digital Assets

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Archiving PhaseArchiving Phase Metadata from Metadata from

databases: databases:

- groomed & - groomed & uploaded into uploaded into MARSMARS

Physical assets: Physical assets:

- bar coded & - bar coded & archivedarchived

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Archiving PhaseArchiving Phase MARS Asset RecordMARS Asset Record

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Archiving PhaseArchiving Phase Physical assetsPhysical assets

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FILE-BASED MEDIA: Artesia FILE-BASED MEDIA: Artesia Open Text:Open Text:

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DAM: Over 155,000 assetsDAM: Over 155,000 assets

Thumbnail identifies the type of asset being displayed

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Stills:Stills: Most integrated example of digital workflowMost integrated example of digital workflow Stills database from production uploaded into Stills database from production uploaded into

our MARS databaseour MARS database Digital stills are ingested into our digital asset

management system Displayed in both MARS & DAM

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A still A still record in record in the the producerproducer’s stills ’s stills databasedatabase

……

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The same The same still record still record now in our now in our archive archive

database…database…

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The still is available to download from The still is available to download from MARS at high or medium resolution.MARS at high or medium resolution.

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And stored and pulled from the DAM And stored and pulled from the DAM system, without users realizing there system, without users realizing there is an integrationis an integration..

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But what do we do with the file-based But what do we do with the file-based video…video…

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What we are currently testing:What we are currently testing:Mapping fromDatabase recordTo DAM

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Ingest tool:Ingest tool:

Software called VITA. It is able to ingest the production database data at

the same time as the video ingest. It asks your security credentials, keyframe interval,

and the XSL stylesheet to query in order to do the ingest.

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After ingest, users may stream After ingest, users may stream the video, or download the the video, or download the proxy or essenceproxy or essence : :

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It’s challenging:It’s challenging:

Create a mapping document between Filemaker and DAM

Use mapping to generate an xml stylesheet Video is ingested simultaneously with the metadata from

Filemaker using the xml stylesheet Technical metadata is ingested simultaneously with the

video and production data using the xml generated by the source digital files.

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It’s challenging:It’s challenging:

Different formats being created all the time. Different cameras generate different folder

structures Files for actual media are nested several

folders down.

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It’s challenging:It’s challenging:Sony EX structure

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It’s challenging:It’s challenging:Panasonic P2 structure

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It’s challenging:It’s challenging:Media Database - CatDV

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TakeawaysTakeaways FileMaker Tools help track material Standard metadata is the key to success Must remain nimble with ever changing media Must keep exploring easier integration of

systems

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DiscussionDiscussion

QG@pbs.orgpbsconnect.org/qualitygrouporg/qualitygroup

Alison BassettWGBH

617-300-3836alison_bassett@wgbh.org

•What have been your experiences?•Questions?