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This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 0 of 29
Property Services
Health, Safety and Wellbeing Management Plan
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 1 of 29
Index Section Title Page 1 Introduction 3 1.1 Intent 3 1.2 Objectives 3 1.3 Scope 3 1.4 Plan Development 4 1.5 Relationship with Other Documents 4 1.6 Document Hierarchy 5 2 Commitment, Planning & Administration 5 2.1 RMIT HSW Policy 5 2.2 Policy Intent 5 2.3 Policy objectives 6 2.4 RMIT Strategy 6 2.5 HSW Objectives 6 2.6 Safety Goals 7 2.7 Legislative Framework 7 2.8 Legislation Register 8 2.9 Legislative Obligations 8 2.10 Primary Duty of Care - Occupational Health and Safety Act 2004 -
Victoria 8
2.11 Documentation and Record Keeping 8 2.12 Responsibility 8 2.13 Documents and Records Kept 9 3 People 9 3.1 Leadership 9 3.2 Organisation and resources 10
3.2.1 Organisation Chart 11 3.3 Roles and Responsibilities 11
3.3.1 The Executive Director PS (EDPS) 11 3.3.2 The PS Associate Directors and Deputy Directors 11 3.3.3 PS Senior Managers 12 3.3.4 Senior Project Officers (SPO) and Senior Facility Coordinators(SFC) 12 3.3.5 The Senior HSSE Advisor 12 3.3.6 The Senior Manager Security Operations and Manager Security
Operations 13
3.3.7 PS Personnel 13 3.3.8 Contractor Managers 14
3.4 Competence and Training 14 3.5 Employee Selection 14 3.6 HSW Skills and Training Matrix 14 3.7 Role Based HSW Training and Competency 14 3.8 Management HSW Training 15 3.9 Staff Induction 15 3.10 Contractor Induction 15 3.11 Contractor Competencies 15 3.12 Induction Records 16 3.13 Communication 16
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 2 of 29
3.14 Meetings 16 3.15 Safety Alerts 17 3.16 Contractor Pre Start meetings and Toolbox Talks 17 3.17 Health and Safety Representatives (HSR) and Committees 17 4 Managing Hazards and Risk 18 4.1 Overview 18 4.2 Risk Assessment and Management 18 4.3 Hierarchy of Control 19
4.3.1 Hierarchy of Control Diagram 19 4.4 Safety in Design, Hazard Identification (HAZID) and Hazard and
Operability Studies HAZOP 19
4.5 Safe work method statement (SWMS) 20 4.6 Risk Registers 20 4.7 Hazard Reporting 21 4.8 Facilities Design, Construction, Operations and Maintenance 21 4.9 Crisis and Emergency Management 21 4.10 Incident Management, Reporting and Analysis 22 5 Operational Safety 22 5.1 Safe Systems of Work 22 5.2 Permit to Work 22 5.3 High Risk Works – Covered by Permit to Work 23 5.4 RMIT Minimum Requirement Statements 23 5.5 Contract Services and Supplies Management 24 5.6 Contractor and Service Provider Selection and Pre-Qualification 24 5.7 Contractor HSW Plans 24 5.8 Change Management 24 5.9 Implementation 24 6 Health and Wellbeing 25 7 Measurement, Review & Improvement 25 7.1 Performance and Improvement Planning 25 7.2 HSW Critical Success Factors 25 7.3 Key Performance Indicators (KPI’s) 26 7.4 Performance Reporting 26 7.5 Performance Evaluation 26 7.6 Audits and Workplace Inspections 26 7.7 Management Reviews 27
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 3 of 29
1 Introduction
1.1 Intent
This RMIT Property Services (PS) Health, Safety and Wellbeing (HSW) Management Plan provides the framework for implementing the evolving RMIT HSW Management System during the execution of PS business undertakings.
1.2 Objectives
This document has been developed to support Property Services to adequately manage HSW risks, minimise impact of loss events and to ensure compliance with relevant regulatory requirements. This plan supports PS in meeting its requirements under the RMIT HSW Policy and Management System and should be read in conjunction with these documents. This plan acts as a guide to identify key points of managing risks, RMIT’s HSW Management System and HSW implementation programs and is built upon RMIT’s philosophy of providing a Healthy, Safe and Secure Environment; one which enhances the experience for students and allows staff in academic and service areas to work actively and creatively without risk of injury or illness. This plan forms the structure for HSW processes, procedures and requirements which will be implemented by PS in the execution of PS’s business undertakings. The plan will be reviewed annually and updated to ensure that it remains current to PS activities, objectives and targets. This plan will be supported by the development of PS Environmental Management Plan.
1.3 Scope
This PS HSW Management Plan applies to all PS personnel and contractors engaged in the business undertakings in relation to the PS operational portfolio including all activity in relation to;
Executive Director Property Services Office
Facilities and Asset Management
Capital Works
Planning and Asset Utilisation
Real Estate Services
Risk, Reporting and Compliance This PS HSW Management Plan applies to all lifecycle stages of the RMIT facilities; from concept assessment through detail design, fabrication, construction and commissioning of the facilities, continued operational maintenance of the facilities and the decommissioning, sale, disposal and lease of RMIT’s Property portfolio. RMIT operational use of the facilities in connection with the business of running the educational and administrative activities of the university is covered under separate plans developed under the RMIT HSW Management System.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
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For Capital or Annual Works projects where RMIT or its agent(s) appoints a contractor as a Principal Contractor, management control of works and or workplaces will be assigned to these contractors as per the Occupational Health and Safety Regulations 2007 section 5.1.14.(as amended). In these circumstances business undertakings in relation to the scope covered by the agreement between RMIT and the contractor will be conducted under the contractor’s management plans and procedures which will be required to align with this plan (Principal contractors are to submit a full health, safety and environmental plan for the works that they will be undertaking which would outline their procedures and process that they will put in place, including site demarcation, to manage the safety of their workers, contractors and protect the safety of the public.) Where Principal contractor works interact with RMIT activity a state of Simultaneous operations (SIMOP’s) will occur. Not all projects will require additional plans however appropriate SIMOP’s procedures shall be developed as part of the project planning when required.
1.4 Plan Development Responsibilities and Accountabilities
This Plan is sponsored and endorsed by the Executive Director of Property Services Group. The responsibility for developing this PS HSW Management Plan and monitoring implementation, compliance and continuous improvement rests with the PS Associate Director for Risk, Reporting & Compliance All PS Deputy Directors and Associate Directors (DD and AD) are accountable for ensuring that the elements of this HSW Management Plan are suitably implemented within the required timeframes within their areas of responsibility and control. Individual HSW responsibilities and accountabilities under this plan are identified in the Leadership and Accountability section of this plan
1.5 Relationship with Other Documents – PS Quality Management Systems and RMIT HSW Management System
This HSW Management Plan is written to align in philosophy with the future overarching RMIT HSW Management System and the PS Quality Management System. Implementation of this HSW Management Plan will be subject to audit by the PS HSW and Quality Assurance teams. The implementation of this HSW Management Plan may also be subject to further audit as part of an RMIT HSW Management System audit.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
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1.6 Document Hierarchy –
PS HSW PLAN
Operating Procedures
Safe Systems of Work and Permit to
Work
Minimum Requirements and
StandardsRegisters and Matix
RMIT HSW Management
System
2 Commitment, Planning & Administration
2.1 RMIT HSW Policy
The overarching RMIT HSW Policy is outlined in the RMIT HSW Policy which can be
accessed via the RMIT website. http://www1.rmit.edu.au/browse;ID=qx0rqp36sskr1
This policy applies to all staff; students, contractors and visitors as well as all University owned
buildings, leased or hired building space, structures, external areas and vehicles.
This Policy and supporting Commitment Statement will be covered as part of the PS
orientation program for all new employees and current copies of the Policy Commitment will
be displayed on HSW Notice Boards at PS Office Locations.
2.2 Policy Intent
RMIT exists to create transformative experiences for our students, getting them ready for life and work, and to help shape the world with research, innovation, teaching and engagement. RMIT is committed to providing a healthy, safe and secure environment; one which enhances the experience for students and allows staff in academic and service areas to work actively and creatively without risk of injury or illness.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
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2.3 Policy Objectives
The objective of this policy is to:
prevent injury or illness in the workplace,
ensure compliance with regulatory requirements,
provide a crime free environment where students, staff and visitors can work and study
without threat or fear,
continually improve the standard of health, safety and personal security within the
workplace,
do everything that is reasonably practicable to protect the physical property both of RMIT
and of students, staff, contractors and all visitors to RMIT and
integrate health, safety and security into the University’s management structures, systems
and strategy
2.4 RMIT Strategy
The RMIT’s Strategic plan 2020 empowers the whole of community to be part of a future RMIT
University that creates life-changing experiences, harnesses passion with purpose and shapes
the world. RMIT’s Vision is encapsulated in the following SIX words:
PASSION
IMPACT
INCLUSION
AGILITY
COURAGE
IMAGINATION
SLT will develop, outline and communicate to the PS team the group strategy to deliver on its
HSW and business goals under this Strategic Plan.
RMIT Strategic Plan 2020 is located https://shapermit.com/strategic-
plan?_ga=1.192179818.1728102702.1458273346
2.5 HSW Objectives
PS is committed to the protection of the environment, the safety and security of its workforce
and all persons and communities that may be affected by PS activities. Objectives, Critical
Success Factors and KPIs, aligned with the RMIT HSW Policy objectives and PS risks, will be
set annually and Group perforce will be measured against these.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
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Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
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The overall PS HSW objectives are to:
Provide healthy, safe and secure work environments
Develop a culture that values good HSW performance and recognises the link with
good business performance
Ensure that facilities, open spaces, plant and equipment are designed, procured,
constructed and commissioned to enable healthy, safe, secure and operationally
sound performance throughout their operational life whilst adding value to the Student
Experience of RMIT
Comply with all applicable legislative requirements and monitor and effectively respond
to changes in HSW legislation, standards, and codes of practice
Reduce HSW risks to As Low As Reasonably Practicable (ALARP).
Achieving these objectives is reliant on the PS meeting its HSW Critical Success Factors and
KPIs outlined in Section 7
2.6 Safety Goals
The overall safety goal of the PS is to achieve the design, construction, commissioning and
start-up and continued maintenance, operation decommissioning, sale and lease of the RMIT
University facilities open spaces, plant and equipment with continued improvement in safety
performance year on year.
A set of Key Performance Indicators (KPI’s) will be developed for PS with targets set for both
lead and lag indicators to be used to track PS performance against target.
PS will proactively promote continued HSW performance improvement by contractors in order
to achieve RMIT Objectives and will be proactive in reversing any adverse trends.
Contractors shall align their management systems to this HSW Management Plan and adopt
the relevant PS HSW objectives. Initiatives shall be implemented to achieve these objectives
and contractors shall seek to continuously improve HSW workplace performance.
Contractors shall ensure that any subcontractors shall work in line with their management
systems that are aligned to this HSW Management Plan.
Current performance against target will be reported weekly, monthly, quarterly and annually to
PS SLT and strategies and initiatives will be developed to address key issues identified.
2.7 Legislative Framework
PS shall identify and comply with all applicable legislative requirements, monitor and
effectively respond to changes in local, state or federal and relevant international HSW
legislation, standards, and codes of practice, or initiatives that may relate to or impact PS
operations or activities in the locations RMIT operates.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
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2.8 Legislation Register
The PS Senior HSW Advisor is responsible for the development, implementation and ongoing
management of the PS Legislation Register which identifies the local, state or federal principal
OHS Act/s, Subordinate Acts and Regulations (where applicable), Licences, Australian
Standards and Codes of Practice which govern the Health, Safety and Wellbeing compliance
obligations for PS.
2.9 Legislative Obligations
The Legislation Register is reviewed and where specific procedures are developed in relation to compliance obligations they are recorded within the PS Legislation Register. The Legislative Register documents and associated obligations are monitored and any
changes are communicated to the relevant personnel with plans and procedures amended
where required. RMIT/ PS will ensure staff has appropriate access to legislation, codes of
practices and Australian standards.
2.10 Primary Duty of Care - Occupational Health and Safety Act 2004 – Victoria (as
amended)
Provide or maintain plant or systems of work that are, so far as is reasonably practicable,
safe and without risks to health
Make arrangements for ensuring, so far as is reasonably practicable, safety and the
absence of risks to health in connection with the use, handling, storage or transport of
plant or substances
Maintain, so far as is reasonably practicable, each workplace under the employer's
management and control in a condition that is safe and without risks to health
Provide so far as is reasonably practicable, adequate facilities for the Wellbeing of
employees at any workplace under the management and control of the employer
Provide such information, instruction, training or supervision to employees of the employer
as is necessary to enable those persons to perform their work in a way that is safe and
without risks to health
2.11 Documentation and Record Keeping
PS shall develop systems to ensure provision of effective HSW documentation to all levels of
PS and its contractors, service providers and external stakeholders. All documentation that is
developed will be in accordance to PS-QP-0005 Document and Data Control procedure.
2.12 Responsibility
The PS Associate Director RC is accountable for ensuring records and documents associated
with PS’s management of HSW are maintained.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
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2.13 Documents and Records Kept
PS will ensure through the implementation of its systems and processes that records are generated and maintained. Below are listed required HSW documents that will be accurate and contain up to date information including but not limited to:
PS specific HSW plans and procedures
Risk assessments
Hazardous materials register
Issued Permit to Works
Audit reports
Incident reports
Incident register
HSW Action tracking database
Monitoring and laboratory testing/results
Applicable employee health records
All relevant Material Safety Data Sheet (MSDS)
Training records
Function/ Service Line/ Process Owners / Departmental Heads will ensure that records
maintained are legible, readily identifiable and retrievable.
PS Plans and Procedures will be subject to periodical review and revision. These documents
shall be located on the PS main drives and key documents will also be made readily
accessible via the RMIT Website and the PS Intranet.
3 People
3.1 Leadership
PS is committed to protecting the health, safety and wellbeing of all stakeholders and will implement a top-down approach to achieving its HSW objectives, from the Executive Director (ED) Property Services and Senior Leadership Team (SLT) to employees and contractors. The SLT is committed to the HSW management system and will continuously promote HSW standards and programs. In addition, personnel will encourage positive HSW behaviour and show commitment to the HSW management system.
PS will hold personnel and contractors accountable for the success of the HSW program.
RMIT PS Leadership will demonstrate visible leadership and commitment to HSW excellence through personal example by:
Ensuring adequate resourcing is available to achieve the desired HSW outcomes
Communicating the importance of HSW excellence to the PS
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
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Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
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Encouraging a positive HSW culture by promotion and commitment to the following
HSW beliefs
o All hazards can be identified, assessed and controlled
o All injuries are preventable
o All PS personnel have the right and responsibility to stop or refuse work in
situations that are not safe or may cause harm
o All personnel must be trained and competent in the tasks they are
expected to perform
o Teamwork is essential in achieving HSW excellence
Frequent involvement in HSW activities such as risk assessments, and appropriate
responses to circumstances requiring HSW improvement inspections, audits, and
meetings
Reinforcement and recognition of positive HSW behaviours, initiatives or outcomes
Hold individuals accountable for their HSW behaviours and performance
3.2 Organisation and resources
PS will provide adequate and ongoing resources to ensure the design, construction and maintenance of buildings and the purchase and maintenance of materials and equipment, comply with legal requirements and relevant standards and take into consideration the HSW and wellbeing of the University community; Organisational charts for PS Functions are available on http://www1.rmit.edu.au/propertyservices%2Faboutps
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
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3.3 Roles and Responsibilities
PS has defined the following roles and responsibilities for various disciplines. The Roles and Responsibilities as outlined below will include, but are not limited to the following 3.3.1 The Executive Director PS (EDPS) has overall accountability for PS HSW Performance and will delegate responsibility and authority to competent personnel appropriately within PS business undertakings to ensure that HSW objectives and targets can be met. The ED will endorse the HSW Management Plan and ensure that adequate resources are made available for the maintenance of a safe, secure workplace. Resources will include equipment, human resources, expertise and training. The ED will;
Set a personal example by complying with all HSW policies and procedures
Ensure that managers demonstrate compliance with this HSW Plan and manage
practices and continual improvement in relation to HSW
Ensure that appropriate level of investigations and corrective action is undertaken
following an incident or injury
Review safety performance with the Senior Leadership Team (SLT) and report on PS
HSW Performance to the Vice Chancellors Executive (VCE)
3.3.2 The PS Associate Directors (AD) and Deputy Directors (DD) are responsible for
ensuring their teams implement and administer HSW procedures applicable to their
business functions. The AD and DD for the relevant area of responsibility has full
accountability and authority to see that HSW criteria as outlined in the HSW Management
Plan are implemented and delivered in accordance with PS commitments. This includes:
Directing PS Line Managers to include considerations for health, safety, security and
environment during design, construction, commissioning, maintenance, operations and
decommissioning
Providing a means to control security and safety at the Campuses and at office
locations
Providing adequate communications to advise relevant parties of risks or concerns as
they are identified
Providing coordination of relevant parties as appropriate
Allocating sufficient resources for the management and implementation of the HSW
Management Plan
Contributing as necessary to the HSW Management Plan
Monitoring supervisory personnel for ownership of the HSW Management Plan
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
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Status: FINAL Version: 1.1
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3.3.3 PS Senior Managers (SM) are responsible for overall management of the work activity and to monitor that the activity is conducted in compliance with applicable HSW requirements. Other responsibilities include the allocation of sufficient resources to implement, develop, and maintain HSW performance throughout the execution of the work including:
Promoting the PS HSW Philosophy
Providing leadership and support to the staff under their control
Communicating PS HSW expectations to personnel
Actively participating in HSW workshops and reviews
Immediately escalating and rectifying significant HSW issues
Providing leadership on this HSW Plan for Managers
3.3.4 Senior Project Officers (SPO) and Senior Facility Coordinators(SFC) SPO and SFC Supervisory personnel include, but are not limited to: Engineers; Field Superintendents; Supervisors; and those in leadership-type roles. SPO and SFC will demonstrate ownership of HSW in their respective roles, responsibilities and overall engagement in the execution of the HSW management Plan including:
Leading by example in terms of commitment to the HSW Management Plan and by
complying with all HSW policies and procedures and relevant laws
Participating in task planning and ensuring that work procedures are prepared for all
activities and a SWMS for all hazardous tasks
Conducting ongoing assessments of the work areas and taking necessary corrective
actions to eliminate substandard practices, conditions, and/or behaviours and verifying
that the requirements of the Permit to Work are being met
Ensuring that all personnel are competent for the work that they have been engaged to
undertake.
Continuously reinforcing HSW management standards and procedures.
Ensure provision of the resources required to maintain acceptable standards of
housekeeping at the site,
Ensuring Contractors providing and maintaining adequate (fit for purpose) tools,
equipment and PPE for use by employees in the execution of their work tasks
Ensuring that contractors conduct daily pre-start safety meetings and regular tool box
meetings.
Ensuring all accidents and incidents are reported and investigated
3.3.5 The Senior HSSE Advisor shall assist in the coordination of the implementation of this HSW Management Plan including:
Preparing the HSW Management Plan
Periodically reviewing and updating the HSW Management Plan for changing HSW
requirements
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
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Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
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Implementing, administering and aligning the plan with RMIT HSW Policies,
Procedures & HSW management systems applicable to the PS
Being a primary contact point between RMIT University HSW on HSW issues that
involve PS
Providing leadership and support for Project HSW Appointees
Attending HAZID, HAZOP, Project Lifecycle Technical, Safety In design,
Constructability, and other risk assessment reviews
Providing HSW support to PS personnel
Oversight of incident investigations and of the HSW action tracking register
3.3.6 Senior Manager Security Operations Shall ensure provision is in place to undertake the following duties in the fulfilment of their emergency duties:
Coordinate response to any emergency situation on site or an external threat likely to
impact the site
Control movements of personnel and vehicles on and off the site during an emergency
Investigate security related matters as directed by senior management
Implement and maintain a security reporting system; and
Facilitate hiring, training and supervision of security personnel
3.3.7 PS Personnel including, but are not limited to, PS employees, Project direct-hire Employees, Contactor personnel, and Subcontractor personnel, are individually accountable and responsible for complying with the requirements set out in this HSW Management Plan including:
Accepting individual responsibility for their own safe behaviour, the safety and security
of others around them, and executing their work in an environmentally responsible
manner
Maintaining a proactive role in the implementation of the HSW Management Plan and
the achievement of PS HSW Objectives
Working in a safe manner applying their professional skills and maintaining standards
of good housekeeping
Reading instructions and conforming to HSW requirements, policies, processes,
procedures and minimum requirements applicable to their work tasks
Attending HSW training (including HSW Orientation) when scheduled
Participating in the preparation of work procedures and JSA’s for all relevant activities
on the project
Assisting in the resolution of HSW issues
Reporting substandard practices, work conditions, or behaviours to Supervisors; and
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
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Reporting Hazards, incidents, injuries and near misses to their Supervisor and HSW
advisor
3.3.8 Contractor Managers
Contractor Managers are directly responsible for day to day HSW in their immediate work teams and will coordinate and manage the systems in their areas of responsibility to ensure a safe working environment. Supervisors are ultimately responsible for HSW performance and compliance in their work teams.
3.4 Competence and Training
PS will make every effort to carefully select, train and develop its workforce, regularly assessing their skills and competencies to ensure their ability to carry out their duties in a safe, secure, healthy and environmentally sound manner. Systems shall be developed for identification of training needs, training and assessment programs, delivery, assessment of competency, evaluation of training effectiveness, administration and record management.
3.5 Employee Selection
HSW skills, training and assessment needs shall be appropriately identified and included in all
relevant position descriptions for all PS roles so that personnel can be selected, trained where
necessary and have their competency assessed and recorded to confirm their ability to carry
out their duties in a safe, secure, healthy and environmentally sound manner.
Contractor and Consultant organisations used by the PS shall be assessed as part of the
contactor selection process as detailed in OHS 08-CG-01.01 SELECTION & PRE-
QUALIFICATION GUIDELINES
3.6 HSW Skills and Training Matrix
PSG will establish a competency matrix for all roles. From this competency matrix a gap a training needs analysis will be generated to identify and plan for training or professional development to be implemented to fulfil the competency matrix requirements. There are some competencies that are a requirement of legislation, these have been identified and included in the training matrix. 3.7 Role Based HSW Training and Competency
Evidence of licences and certificates of competency required by PS personnel, as detailed in
the PS HSW Skills and Training Matrix, must be sighted, copied and recorded in the
Personnel files of the individual and recorded on the PS HSW Skills and Training Matrix.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
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Status: FINAL Version: 1.1
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It is the responsibility of the individual to ensure that the licences and certificates are current
and to update the training matrix with updates.
3.8 Management HSW Training
PS Management Personnel are required to complete specific RMIT online training modules as
part of their on-boarding into the role. Further specific training requirements shall be identified
for specific roles. As minimum managers must have an understanding of the following:
HSW Legislation
Duty of Care
Hazard Identification and Hierarchy of Control
Quantifying Risks
Assessing Incidents and Injuries
Contractors, Sub-Contractors and their Management
Incident Management
Crisis Management
RMIT HSW Management System
3.9 Staff Induction
All PS personnel must attend and successfully complete each of the following induction
program elements:
RMIT Online Induction Process;
PS Internal Induction;
RMIT Mandatory E learning modules
Any Site / Project Orientation where required
Induction refreshers may be required due to change management or other role related
requirements and PS staff shall be required to complete these refreshers in a timely manner.
3.10 Contractor Induction
All Contractors engaged by PS under maintenance or direct hire agreements must complete
the RMIT Contractor Induction.
Principle Contractors shall align to or incorporate RMIT’s Contractor induction into a site
specific induction for the works under their direct control and ensure all personnel working
under their control have completed this specific induction.
3.11 Contractor Competencies
There are a number of skills that legally require competency certificates and licences, it is the
responsibility of the contractor to ensure that these competencies and licences are held by
relevant employees under their control and documents are available for sighting on site.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
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PS Vendor management processes will manage the compliance to three requirements. HSW
and Q personnel may at times audit compliance.
3.12 Induction Records
Contractors shall be required to maintain records of workers completion of induction and be
able to provide evidence upon request of RMIT.
PS Staff members shall confirm completion of relevant requirements during the on-boarding
process and details recorded into the PS Training matrix.
3.13 Communication
PS shall establish and maintain effective HSW communication within all levels of the PS
organisation, including partners, contractors, external HSW organisations and support
services, RMIT and external stakeholders, regulatory authorities, community representatives.
HSW Communications will be in accordance with the RMIT Health and Safety Communication
and Consultation procedure.
http://www1.rmit.edu.au/browse;ID=7rd0rym3khodz
3.14 Meetings
RMIT will hold structured meetings across the business where HSW is included as a priority
item on the agenda. PS identifies the following key main meetings where HSW is a priority
agenda item.
PS Senior Leadership Team Meetin
PMO Board Meeting
PMO Risk Meeting
PLT Meeting
HR OHS and Property Services Joint HSW Meeting
PS Quarterly Team Meeting
Project Progress Meetings
HSW Committee Meetings
PS SLT will incorporate HSW Performance as an agenda item into the SLT Meeting. These
meetings will address but not be limited to:
Current HSW statistics and performance
Review findings of all significant incidents
Status of HSW related regulatory submissions or notifications
Areas of concern and associated improvement plans
Contractor/ Vendor Management
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 17 of 29
All structured meetings shall be minuted; minutes from HSW Consultation and HSW
Committee Meetings are to be communicated to all levels of the PS workforce.
PS HSW meetings are a two-way forum and active participation is expected from all
personnel. All general meetings are required to address HSW matters as the first agenda
item.
3.15 Safety Alerts
PS Safety Alerts shall be developed and distributed by the PS HSW Team. Safety Alerts will
be used to notify PS personnel and Contractors of:
Positive HSW outcomes
Hazards, activities or conditions that have the potential to affect the health and safety
of employees or cause environmental harm
Near Miss or Incidents that have occurred on RMIT Campus or similar locations
Advice from external agencies or organisations highlighting potential hazards which
may be identified in RMIT operations.
HSW Alerts will be displayed on PS Intranet and distributed to PS management personnel via
email for distribution across contractors. All RMIT Safety Alerts will be in the RMIT Safety
Alert format to ensure consistency and ease of recognition.
AD RC will in collaboration with relevant stakeholders, approve Safety Alerts.
3.16 Contractor Consultation and Communication
Contractors will be required to demonstrate that they have adequate provision in place for
communication of HSW matters to their workforce; these can include but not be limited to Tool
Box, Pre Start Meetings etc.
RMIT will review these processes during spot checks.
PS Management personnel are encouraged to attend these meetings to provide input if
required.
PS will also, if required, request specific topics or detail be covered in these toolbox talks.
3.17 Health and Safety Representatives (HSR) and Committees
Health and Safety Representatives / committees shall be established in accordance with
legislative requirements. All committee meetings shall be minuted and all action items arising
from meetings shall be recorded on the Health and Safety Committee meeting agenda &
minutes. The status of the action items shall be followed up at subsequent meetings and
closed out as appropriate.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 18 of 29
The HSR and committee members shall be made known to the entire workforce through the
postings on PS notice boards etc.
4. Managing Hazards and Risk
4.1 Overview PS property portfolio operates across four Australian (all in Victorian OHS Jurisdiction) and two international campuses (Spain and Vietnam). With a diverse range of risk profiles associated with both the facilities and the activities of the University, therefore management of risk is paramount to achieving HSW Objectives whilst maintaining fit for purpose modern campuses. RMIT positions itself for the purposes of OHS at a standard recognised in Australia but in consideration with local laws PS recognise OHSAS 18001 Safety Management System as an appropriate risk management methodology. Risk management procedures will be developed in accordance with RMIT Risk Management Policy and Procedures, OHAS 18002 and ISO 31000 to achieve this standard. PS will identify, evaluate and mitigate hazards and develop plans to recover from incidents and accidents related to PS activity and reduce, as low as reasonably practicable (ALARP), the associated risks to employees, contractors and the broader University community and the environment.
Methodologies to mitigate risk and hazards on Campus should prevent incidents (i.e. reducing the probability of occurrence) and mitigate chronic and acute effects (i.e. reducing the consequences). Effective risk reduction measures and follow-up will involve management commitment and on-site supervision, as well as the understanding and ownership of personnel. PS development and planning processes shall be established for the planning and sequencing of PS works to allow PS personnel to recognise, assess and mitigate various hazards and risks particular to the works. The PS gateway process stages the risk assessment process giving stakeholders opportunity to assess all possible risks from different prospective. Contractors will ensure that the risks of activities they are engaged to execute are risk
assessed, and are controlled to ALARP.
4.2 Risk Assessment and Management
Appropriate structured risk assessments shall be conducted for all PS activities to ensure that
hazards which pose potential Health, Safety, Security or Environmental risks are identified,
assessed and controlled by elimination or reduction to be ALARP as defined within the RMIT
Health and Safety Risk Management Procedure
http://www1.rmit.edu.au/browse;ID=yqd68zjq7fhn
Risk analysis and assessment shall be conducted in accordance with the RMIT Risk
Assessment Instruction http://www1.rmit.edu.au/browse;ID=9817zhcyj1ho1
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 19 of 29
4.3 Hierarchy of Control
Once hazards and risks have been identified and assessed, control measures (single or in
combination) shall be implemented to eliminate or reduce risks to be ALARP.
The “Hierarchy of Control” shown below shall be used when assigning control measure with
preference given to the higher control strategies. Where risks cannot be eliminated they will be
reduced by application of the hierarchy of control as outlined in the RMIT Health and Safety
Risk Management Procedure.
4.3.1 Hierarchy of Control Diagram
4.4 Safety in Design, Hazard Identification (HAZID) and Hazard and Operability Studies
HAZOP
Safety in Design is a process defined as the integration of hazard identification and risk
assessment methods early in the design process to eliminate or minimise the risks of injury
throughout the life of the product being designed. It encompasses all design including
facilities, hardware, systems, equipment, products, tooling, materials, energy controls, layout,
maintenance and configuration.
Formal Safety in Design workshops shall be conducted throughout project development
stages and as part of the PS Gateway process, in accordance with the PS guideline (G3 P023
Safety in Design and HAZOP Study) and in particular whenever the change of scope or nature
of the project significantly alters the risk profile due to new introduced hazards.
These studies shall systematically identify the HSW hazards associated with all activities and
specifically address known key risk areas relevant to the scope of work being assessed. The
workshops shall also assess potential emergency scenarios and the types of response
equipment and support required for control and recovery.
A Hazard Identification process (HAZID) will be applied to all project briefs during the
development of the business case. The purpose of the HAZID is to aid PS analyse key safety
requirements and potential costs through a structured approach to the identification of main
Most Effective
Less Effective
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 20 of 29
hazards, potential undesirable consequences and the evaluation of the severity and likelihood
of what is identified at early stages of the project.
Hazard and Operability (HAZOP) study’s and workshops will be conducted on a risk basis as
identified by the HAZID process and outputs shall be recorded in project HSW Risk Registers
and include detail of identified hazards, recommended actions and controls including the
identification of Safety Critical Equipment.
4.5 Safe work method statement (SWMS)
Safe work method statements are tools designed to assist in reviewing proposed work tasks or
activities, the environment where these tasks are undertaken and the measures required to
mitigate hazards. It is a way of becoming aware of the hazards involved in doing the job and
taking action to prevent an injury.
Contractors will be required to provide SWMS relevant to the works scopes that they have
been engaged to execute. SWMS must be representative of the task and environmental
considerations of each job and not generic in nature.
For all medium and high risk work a task and site specific SWMS relating to the activity and
site specific hazards and controls shall be prepared.
SWMS shall be prepared in line with the RMIT Safe Work Method Statement Instruction
http://www1.rmit.edu.au/browse;ID=l558kq8hqams1
4.6 Risk Registers
PS shall establish and maintain an overall PS HSW risk register in line with the RMIT Register
Instruction http://www1.rmit.edu.au/browse;ID=rfkq6vx4900s1
Where required project specific risk registers shall be compiled and contractors shall establish
their own registers which shall include;
A description of each hazard
The quantitative or qualitative assessments of current likelihood, consequence to
determine levels of risk and priority of actions required, and/or escalation
The prevention, control, mitigation or recovery measures implemented
The quantitative or qualitative assessments of residual likelihood, consequence and
risk following implementation of controls
A determination of the tolerance of the residual risk in accordance with RMIT risk
tolerance/appetite.
All control measures arising from hazard identification / risk management processes shall be
recorded in the relevant project or departmental HSW Risk Registers. Risk registers will be
periodically reviewed to determine control measure effectiveness and current status.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 21 of 29
Risk registers will be reviewed following each incident to determine if existing known/available
controls may have failed.
4.7 Hazard Reporting
PS requires the immediate reporting of any potential unmitigated hazard that has the potential
to do harm in line with the requirements set out in the RMIT Hazard and Incident, Investigation
and Reporting Procedure http://www1.rmit.edu.au/browse;ID=g9z90npvr4hb
All PS staff and contractors are empowered by management to, where it is safe to do so,
rectify unprotected hazards immediately. Where this cannot be done the area should be made
safe and the hazard reported immediately to the relevant SFC, SPO or contractor supervisor
and the relevant HSE personnel.
Hazards requiring further facilities management action shall be entered into Archibus for follow
up by facilities management contractors.
Hazards related to works undertaken by contractors are to be rectified by the contractor
immediately they become aware of the hazard.
Principal contractors shall put in place hazard reporting processes that ensure all hazards
relating to their works are identified, reported and tracked to closure. Action tracking records
will be made available to PS when required
In the case of an accident or incident this must be reported to RMIT Security as per the
emergency response procedure. http://www1.rmit.edu.au/browse;ID=ha7n4x4g0gf6
PS HSE personnel will audit and review RMIT and contractor hazard reporting methodologies
to ensure appropriate management practices are in place to manage the mitigation of risks
relating to the hazard
4.8 Facilities Design, Construction, Operations and Maintenance
All RMIT facilities shall be designed and constructed to meet RMIT Design standards,
operational requirements and statutory regulations in such a way that the design and
construction enhances overall HSW performance and reduces operational lifecycle HSW risks
to ALARP.
4.9 Crisis and Emergency Management
PS shall establish and implement Incident Response and Contingency Plans to ensure that
there are decisive and effective responses to all credible HSW incidents and emergencies in
line with RMIT systems and procedures. Details of these plans are contained within the
University Incident and Crisis Management Manuals.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 22 of 29
Overarching emergency response plans and procedures will define clear roles, responsibilities
and communication channels with provision for each Campus.
Response will provide protection of all RMIT personnel, students, the public and assets.
The suitability of response plans and equipment will be periodically tested and revised as part
of a continual improvement process.
Details of RMIT Critical Incident Management Policy and Procedures can be accessed via
http://www1.rmit.edu.au/browse;ID=ek6g51xhb4m1
4.10 Incident Management, Reporting and Analysis
PS shall establish and implement systems which ensure that PS incidents and near misses
are reported, managed, investigated and analysed in accordance with the RMIT Hazard and
Incident, Investigation and Reporting Procedure.
http://www1.rmit.edu.au/browse;ID=g9z90npvr4hb
PS or the relevant contractor shall investigate their incidents at a level appropriate to the
severity or potential severity of the incident. Where necessary, PS HSW advisors will provide
assistance to contractors with incident investigations.
Where Law requires notification of a specific type of incident these shall be reported to the
applicable Agency (ies). Reports to agencies will be made following appropriate consultation
with and approval by EDPS, ADRC, RMIT legal Counsel and in accordance with relevant
RMIT internal procedures.
The systems shall ensure that findings from incident investigations are used to establish
control measures to minimise impact and prevent recurrence.
Incident statistics shall be collated and analysed for emerging trends across the business to
assist in planning prevention programs to reduce incidence rates and consequences of these
emerging or static trends.
5 Operational Safety
5.1 Safe Systems of Work
PS shall develop, implement, maintain and continuously improve documented safe systems of
work for all high risk works.
In addition, for activities where RMIT has Minimum Requirements statement in relation to the
control of specific hazards detailed requirements will be develop and communicated to
relevant stakeholders.
5.2 Permit to Work
PSG will develop and implement a Permit to Work System for all High Risk Works as defined
by RMIT or relevant legislation to control certain types of potentially hazardous work. It is also
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 23 of 29
a means of establishing effective communication and understanding between PSG personnel
specifying the work to be done and the personnel or contractors who are going to undertake
the works.
The issue of a permit does not in itself make a job safe. It is primarily used to record and communicate agreed conditions and risk mitigation controls to be applied to work activity where hazards have been identified. The overarching Permit to Work Procedure and High Risk Permits can be accessed via the RMIT PS Contractor Management page on the PS website. http://www1.rmit.edu.au/browse;ID=6ivzpel6t061
5.3 High Risk Works – Covered by Permit to Work
o Confined Space
o Work at Height
o Fire Isolations
o Service Isolation and Lock Out
o Hot Work
o Hazardous Materials
o Roof Access
o Radio Frequency
o Arbour Works
o Excavation
5.4 RMIT Minimum Requirement Statements
PS shall develop Minimum Requirement Statements outlining the expectation of the
minimum standard to be applied in relation to specific activities, hazards or Risks. A list
of Minimum Requirement Statements is outlined below but is not limited to. A full list of
statements will be made available on the PS Website.
General Safety Rules
House keeping
Manual Handling
Fire prevention
Safety Signage and Barricading
Safety Observers
Traffic Management
Equipment Safety
Driving
Elevated Work Platforms
Portable Ladders
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 24 of 29
5.5 Contract Services and Supplies Management
PSG will develop, implement, maintain, monitor and review a management system for
contractors and vendors.
PS shall assess, select, manage and monitor contractors, suppliers and service providers to
ensure that they comply with all regulatory and RMIT HSW requirements.
5.6 Contractor and Service Provider Selection and Pre-Qualification
PS DD’s/ AD’s for the relevant business function shall be involved in the assessment and
selection of contractors and suppliers, in the preparation of HSW exhibits for contract
documents, and in the ongoing management of contractors for all contract lifecycle stages.
5.7 Contractor HSW Plans
Contractors are required to develop, implement and maintain their own HSW Management
Systems relevant to works to be undertaken in RMIT. Contractor systems will be aligned with
the requirements of this HSW Management Plan and shall conduct any activities designated to
them in a manner as not to endanger the health, safety or Wellbeing of any personnel, or
present a risk to assets or the environment. Contractors that do not have HSW Management
systems, shall work in line with this HSW management plan and comply with RMIT
requirements.
For major projects a Principal Contractor shall be appointed and a project specific HSW
Management Plan shall be developed by the Principal Contractor.
5.8 Change Management
PS shall establish systems so that significant changes are assessed to ensure that existing
and new hazards are identified, evaluated and managed so as not to present an unacceptable
level of HSW risk.
5.9 Implementation
PS is responsible for ensuring that changes are appropriately considered and approved and
recorded before they are implemented. These changes shall be made using the PS Change
Management and Gateway Process. Changes involving major revisions to operating
procedures or involving significant cost will be submitted to SLT for approval.
The PS Change Management procedure is located:
https://docs.google.com/a/rmit.edu.au/viewer?a=v&pid=sites&srcid=cm1pdC5lZHUuYXV8cHJ
vcGVydHktc2VydmljZXMtc3RhZmYtaW50cmFuZXR8Z3g6MzMzNGU1Zjc1YzU5Y2U4MA
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 25 of 29
6 Health and Wellbeing
PS will ensure that all health hazards arising from our business are identified, assessed and
managed in order to reduce the risk of persons developing occupational related illness and to
ensure that appropriate means are taken to assist the return to work of those disabled by
disease or injury.
PS will align with the RMIT processes and systems in relation to Health Surveillance, Workers
Compensation, Injury, Stress and Fatigue Management as well as Early Intervention and
Fitness for Work.
7 Measurement, Review & Improvement
7.1 Performance and Improvement Planning
PS shall develop and maintain plans for improving HSW performance.
PS shall set specific targets and objectives that demonstrate continuous performance
improvement, safeguarding the integrity of assets, planning for existing operations and
management of change.
To achieve its objectives PS shall:
Integrate Health, Safety, Environmental and Security activities into the Business Plan
Establish HSW performance improvement objectives and targets
Drive HSW performance improvement plans
Review the results of performance monitoring and audit on a frequent basis and modify the
plans as required, thereby creating a continuous improvement process
Involve the workforce in the overall management system and to produce feedback on the
implementation of HSW Policies.
PS shall establish HSW Critical Success Factors and Key Performance Indicators (KPIs) for
the group. HSW performance for the group and contractors shall be measured and monitored
with results reported to SLT.
7.2 HSW Critical Success Factors
The following are seen as critical Success factors within PS
Compliance with all applicable HSW legislation, standards, and codes of practice that
may affect the PS;
HSW commitment at all levels of the PS organisation;
Promotion and encouragement of a zero harm philosophy among all of the personnel
involved in executing PS Business including contractors and sub-contractors;
Implementation of initiatives in line with the RMIT HSW Management System;
Ensuring full compliance with this PS HSW Management Plan;
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 26 of 29
Ensuring all PS personnel fully understand their role and HSW requirements including
the need to behave safely and to demonstrate respect for the environment and the
community in which they work;
Provision of sufficient resources for the management of HSW across all PS activities
including the provision of appropriate training to ensure that competency and safety
awareness targets are met;
Development and implementation of a HSW audit program covering all PS;
Promoting positive HSW behaviour and outcomes;
Taking timely and appropriate action in response to inappropriate HSW behaviour and
outcomes;
7.3 Key Performance Indicators (KPI’s)
PS will develop KPI’s for HSW measurement and report performance to RMIT based on these.
PS KPI’s will focus on the following areas:
PS Staff and Contractor HSW performance
Audits and inspections conducted
Prompt and diligent action closure
7.4 Performance Reporting
HSW Performance Reporting shall be reported in the Weekly, Monthly and Yearly HSW
Reports in a format determined by EDPS and AD RC.
7.5 Performance Evaluation
SLT shall review all HSW Performance Reports and evaluate the performance against the
goals and targets and where necessary shall recognise and reward positive HSW outcomes
and take action to drive improvement where HSW performance is unsatisfactory.
7.6 Audits and Workplace Inspections
PS shall ensure that appropriate HSW auditing and inspection is conducted on the activities of
PS and all contractors, service providers and suppliers used. This will include workplace
inspections, internal audits and contractor audits.
Remedial Actions raised will be incorporated into the PS HSW Action Tracker and tracked to
closure.
The PS shall be subject to independent audit by RMIT to assess compliance with the RMIT
HSW Management Strategy and RMIT HSW Management System.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 27 of 29
7.7 Management Reviews
Periodic Management HSW Reviews shall be undertaken to show commitment to the HSW
goals and objectives and to continuous improvement at the highest level. Management HSW
Reviews shall seek to determine the effectiveness of the HSW Strategy and HSW Plan and
how well these are being implemented by PS.
PROCEDURE EFFECTIVENESS AND REVIEW PERIOD This procedure will be reviewed and updated every two years to ensure ongoing effectiveness. The performance indicators that will be used to measure effectiveness will be: [detail procedure effectiveness indicators, what forms/records/actions will be evident to show procedure compliance/effectiveness]. Commencement Date: Date Procedure is approved and published. Review Date: Minimum of 2 years from endorsement.
This is a Property Services internal document and is only applicable to the internal operations of the RMIT Property Services Group.
PROPERTY SERVICES Health, Safety, and Wellbeing Management Plan
Property Services
Status: FINAL Version: 1.1
Date: 24/05/2017 DocRef: PS/OP/RC/2042
Page 28 of 29
ACCOUNTABILITIES
Sponsor: Executive Director Property Services.
Implementation: Associate Director Property Services RC
Compliance: Associate Director Property Services RC
Development/Review: RC Safety
Process Owner/Originator
Senior Advisor Health and Safety
Approval & Review Authority:
Endorsement: Executive Director Property Services
Accountable: Associate Director Property Services RC
Interpretation and advice: Senior Advisor Health and Safety
Data collection and analysis:
Senior Coordinator, Quality Management Systems, Property Services
Reporting Associate Director Property Services RC
DEFINITIONS AND ACRONYMS/KEYWORDS
Definitions and acronyms:
Terms used should be included for clarification. Shall be consistent with the relevant policy where applicable, acronyms should be used sparingly.
Key Words For Search Engine
Procedures will be housed on the Property Services intranet/RMIT web site. The provision of key words will assist stakeholder to locate the relevant information through the ‘search’ function.
AMENDMENT RECORD
Issue No Issue Date
Nature of Amendment
1 29/03/17 Final Version Issued for Endorsement
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