Project Management Process. Project Complexity means that: a team of people are needed to supply expertise the work needs to be broken into manageable.

Project Management ProcessProject Management Process

Project Complexity means Project Complexity means that:that:

a team of people are needed to supply expertise the work needs to be broken into manageable

packages people supplying the packages need to

understand what is wanted of them there can be competition for resources changes need to be controlled

The Project Life Cycle StagesThe Project Life Cycle Stages

Initial Investigation Feasibility & Definition Development, Implementation & Validation Operation & Closure Business Review

Project FrameworkProject Framework

BusinessReview

Development Implementation & Validation

Initial InvestigationProposal

Feasibility& Definition

Operation& Closure

InitialInvestigation

Gate

FeasibilityGate

BusinessCaseGate

ReadyFor Service

Gate

ProjectCompletion

The GatesThe Gates

Initial Investigation Gate Feasibility Gate Business Case Gate Ready for Service Gate Project Completion Gate

Initial Investigation GateInitial Investigation Gate

Is there a Business need? Does the project have a Sponsor? Do the key Stakeholders support the

project? What dependant projects exist? Is the project worth taking forward?

Initial Investigation StageInitial Investigation Stage Is there a real business opportunity?

Define business needs and project objectives What are the Risks and Uncertainties? Establish preliminary forecasts & Schedule

including Revenues or Benefits and Costs Do we need funding for the Feasibility &

Definition Stage? If so, prepare Initial Business Case

Feasibility GateFeasibility Gate

An initial business case is scrutinised Funding and resource is checked Alignment with business direction and

strategy A priority Authority and budget given to do next

stage

Feasibility & Definition StageFeasibility & Definition Stage Explore options to find the right answer

Risk Analysis Value Management study

Define the preferred option in more detail: Revenues / benefits, costs, WBS, schedule

Develop Scenario Forecasts Develop Strategy for Implementation and

Risk Management Prepare Full Business Case

Business Case GateBusiness Case Gate

Formal authorising point Budget and resources allocated for

rest of project Detailed plans for implementation

are reviewed

Development, Implementation Development, Implementation & Validation Stage& Validation Stage

Develop the Design and Engineering Manage the Risks Possible Value Engineering study Update Forecasts and Schedule Check against project Objectives Negotiate with Suppliers & place Contracts Test any new systems: do they work?

Evaluation ReviewsEvaluation Reviews

Initial Evaluation Meeting Feasibility Evaluation Pre-commitment Evaluation Pre-validation Evaluation Project Closure Report

Ready for Service GateReady for Service Gate

Is the project ‘Deliverable’ ready to be handed over to an operating division or client?

Have all necessary reviews and reports been completed? Have forecasts and estimates been updated?

Operation & Closure StageOperation & Closure Stage

How does the Deliverable perform in a real business / customer environment?

Review initial performance Resolve any problems Complete any operator training Close down the project resources at the

completion of this Stage

Project Completion GateProject Completion Gate Has the Project Closure Report been

completed? Is the ‘customer’ happy with the deliverable? Have all operational problems been dealt with? Are adequate maintenance contracts in place? Has a final audit been carried out? Have all progress reports been completed?

If so, disband the project team Confirm date for Business Review

Business Review Business Review

Have the expected benefits been delivered? Audit revenue stream / other benefits Audit costs

What are the lessons for future projects? Better Risk Management? Better Forecasting? Better Project Control?

Roles & ResponsibilitiesRoles & Responsibilities

Customer? Project Manager? Work Package Manager? User Sponsor Stakeholders

PROJECT ORGANISATION

W O RK PACKAG E MANAG ER W O RK PACKAG E MANAG ER

CO NTRACTO R/SUPPLIER

W O RK PACKAG E MANAG ER

PRO JECT MANAG ER

CUSTO MER/CLIENT

USER/EXPERT

Management ProcessesManagement Processes

Business Management Evaluation & Approval Project Control Technical Delivery Purchasing & Contract

Administration Quality Control