PRESIDENT’S REPORT ANNUAL HOMEOWNERS’ MEETING · Anne Del Villano (Vice President) term expires John Fitzgerald (President) PRESIDENT’S REPORT. PRESIDENT’S REPORT Your Architectural
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PRESIDENT’S REPORT
ANNUAL HOMEOWNERS’ MEETING
JULY 25, 2015
Your Board of Directors
Peter Raich (Member)
Alan Cohen (Secretary) retiring
John Hedderich (Treasurer) term expires
Anne Del Villano (Vice President) term expires
John Fitzgerald (President)
PRESIDENT’S REPORT
PRESIDENT’S REPORT
Your Architectural Control Committee
Bert Del Villano (Chair)
Mark Novak
Mary Beth Diblasi
Chris Metzger
Linda Boyd
Architectural Report
Bert Del Villano
Repaint/Restain Policy:
Homeowner to paint a patch (2 ft X 2 ft) with new paint
(even if we think it is the same) for ACC approval.
Any Outside Changes: Remodel or Repair; Trees; Landscape;
Please Contact the ACC
Road Use Fee May Apply
Fire Mitigation
Clear Perimeter Zone
Architectural Report
Bert Del VillanoReal Estate Closings -- July 2014-2015
Welcome new neighbors
Buyer Address ClosingMargie Sinton (Summit Fun Club) 198 High Meadow Dr. 9/3/2015
Charles Rehg 34 Torrey Ln. 6/30/2015
Curtis/Katherine Coolidge 84 Guyot Ln. 4/23/2015
Michael Pfotenhauer/C. Stecker 127 Torey Ln. #B5 3/13/2015
Patrick/Kimberly Mullin 343 High Meadow Dr. 2/19/2015
Susan Williams 44 High Meadow Dr. 2/18/2015
Bittle/Charlotte Porterfield 457 Summerwood Dr. #A 12/29/2014
Brian/Chiann-Yi Yawitz 196 High Meadow Dr. 11/14/2014
Kim/Ed Voyles 127 Torrey Ln. #B6 10/3/2014
Architectural Report
Bert Del Villano
Summerwood ACCMajor Approvals 2014-2015All exterior changes to be ACC approved
Name Address Project
Cohen* 507 Summerwood Dr. Stucco/paint
Hawkins 9 Pinnacle Ln. Addition
Able 62 Guyot Ln. Roof/Ramp
Knight* 261 High Meadow Dr. Construction
Katzman 198 High Meadow Dr. Easement
PRESIDENT’S REPORT
On Site Managers
Manager:
Eric Nicholds
Assistant Managers:
Susan Nicholds & her helper, Gary
PRESIDENT’S REPORT
Strategic Plan
Mission:
“Community of Choice”
“Sustainable Future… enhance the value of the community”
Vision:
“lead… in sound fiscal management, a strong trusting
relationship with homeowners, and as an environmentally
conscious, responsible, aware and participating citizen of our
mountain community”
Core Values:
Transparency, Integrity, Mutual Respect, Fiscal
Responsibility, Helpfulness
PRESIDENT’S REPORT
Strategic Plan
Objectives:
Maintain financial soundness
Assure succession and capability of HOA governance
Facilitate and encourage upgrading/replacing homes
Monitor and engage in the neighboring community
Develop proactive plans to address change
Ensure appropriate communication with homeowners
PRESIDENT’S REPORT
Annual Activities:
>Fill Road Cracks
>Vegetation Management
>Forest Management:
~Standing Dead & Beetle Trees Removed
~Pheromone Packs Installed
~Selective Thinning & Pruning
~Tree Replanting Program
PRESIDENT’S REPORT
Completed “Projects” (almost):
Racquetball Court Water Intrusion
Sump Installed in Closet
Sump Installed in Outside Well
Plan to reinstall Flooring “ASAP”
PRESIDENT’S REPORT
Homeowner’s
Survey Summary
0
1
2
3
4
5
6
7
8
Home Ck Snow Plow Clubhouse Grnds/Rds Board Comms BOD Rspns Dues/Value Fiscal Mgmt
S-D
D
N
A
S-A
PRESIDENT’S REPORT
Homeowner’s
Survey Comments
Question 1: Why Summerwood?Open Space; Close to town/skiing; pool; hot tub; b-ball; trails
Question 13:Clubhouse Amenities:
Mainly for swimming with the grandkidsNeeds UpdateRacquetball/B-Ball Court Reopened
Exercise Equipment:Free Weights;Better Elliptical MachineBetter BikeFree motion machine
Question 14: How to Improve?Dues as low as possibleLonger Access to the ClubhouseKeep dogs on Leashes“Strong Tree Policy”Cut Grass more oftenClubhouse lighting improved
PRESIDENT’S REPORT
Our View of the Future
Current / Future “Projects”
Address Signs
Possible Mail Room / Entrance Changes
Capital Improvement Plan (with input from survey/realtors)
Fire Mitigation
Xeriscape where appropriate
Gilan Engineering Study (& our actual experience) continues
as the basis for reserve planning
Unknowns
Thirty Year + Old Community
Annual
Homeowner
Education
Homeowner
Education
Wildfire Mitigation
Summerwood Wildfire Hazard Rating: Moderate
Defensible Space: Fuels Reduction Area (Cut Tall Grass)
Common Property within your defensible space needing work:
Please inform HOA.
Homeowner
EducationWildfire
http://www.co.summit.co.us/wildfiremitigation/
•Wildfire Notification System: ( SCAlert.org )
•Evacuation Plan
•Evacuation Kit
•Evacuation Notice: Only government officials have
the information & authority to order evacuation. The HOA
cannot accept this responsibility.
Selected Rules: All pets must be kept on a leash when off its Owner's
Site
No pets in Common Facilities
Sports Complex Under 14 …supervised by an adult
No Glass in pool/spa area (Video recording installed)
When Renting Your Home Owner is responsible for renters
No Pets
OHV restricted from our roads
Tenant info to HOA if > 30 days
Homeowner
Education
PRESIDENT’S REPORT
Safety Reminders
Walk our Roads Defensively
Respect non-motorized users when driving our roads (Speed Limit 20 mph)
Entrance Bike Crossing Caution:
Bikes have a stop sign, but often don’t look for cross traffic
Cars have right of way, but…
County is aware of our concerns and did change “yield” to “stop”
HOMEOWNER
EDUCATIONWebsite
http://www.summerwoodassociation.com
Owners Login Section:
Password: Summerwood
Welcome Page: President’s Corner
Meetings & Minutes: BOD Schedule/Agenda/ Minutes
BOD Members:
ACC Members:
Financials:
Insurance: Summary
Vendors: Disclaimer
HOMEOWNER
EDUCATIONWebsitePublic Section
>Documents
•CCIOA
•Declaration of Covenants & Articles of Incorporation
•Rules & Bylaws
•Operating Manual
>Facilities
>Photo Tour
>Financial Philosophy
>Etc.
HOMEOWNER
EDUCATION
Board Meetings:
>Once a Quarter (approximately)
>Schedule on website & in latest President’s Corner
>Agenda on website about a week before the meeting
>You are welcome to attend & speak (Skype on request)
>Draft Minutes usually on website in two to three weeks
MANAGEMENT COMPANY REPORT
Gary; Susan; & Eric Nicholds
Basic Property Management
FINANCIAL REPORT
John Hedderich
Treasurer
Summerwood Budget Worksheet for Year 2016 Dues increased from $270 to $275 = 1.9% increase DRAFT 01
Fiscal Year: January - December Actuals Actuals Actuals Actuals Budget Budget Budget
2012 2013 2014 Jun2014 2014 2015 2016
May 2015 Approved Approved Proposed Comments
Operating Income /Owner/month
Dues: Operating _97 owners 167,162 176,637 177,114 176,440 177,118 175,498 182,960 $157.18
Mgmt Fee - Ridge 4-Plex 4 2,808 2,866 2,928 2,953 2,928 2,987 3,047 + 2.0%
Mgmt Fee - Summer Ridge 6 4,212 4,299 4,380 4,417 4,380 4,468 4,557 + 2.0%
MgmtFee - Torrey Ridge 8 5,616 5,733 5,844 5,894 5,844 5,961 6,080 + 2.0%
Sale of Vehicle - - 15,000 - - - -
Trash Reimbursement $20/month 3,505 3,520 3,100 2,860 3,600 3,120 2,640 11 owners
Misc Income _ Interest 27 120 167 131 - - -
Total Operating Income 183,330 193,175 208,533 192,695 193,870 192,034 199,284
Operating Expense
Bad Debt - 953 - - - - -
Administration
Annual Meeting Expense 530 2,411 2,712 2,712 1,500 2,500 2,500
Bank Service Charges - - - - - -
Cable TV 1,612 1,821 1,909 1,905 1,600 2,000 2,000
Clubhouse Holiday Decorations 381 22 32 32 300 150 100
Contributions - - - - - - -
Directors Meeting Expense 201 - 22 - - - -
Filing Fees 10 227 26 28 10 10 20
Insurance 6,014 6,979 6,663 6,463 6,000 8,400 6,500
Office Supplies 456 121 290 38 300 250 200
Other Admin 1,824 3,720 3,424 3,566 2,250 3,500 3,500
Postage and Delivery 252 262 163 125 300 300 300
Printing and Reproduction 258 241 193 330 250 250 300
Secretarial Service 1,042 827 954 988 1,100 1,200 1,000
Security System 334 375 273 273 350 375 300
Taxes & Licenses - - - - - - -
Telephone 3,266 3,192 3,158 3,016 3,100 3,200 3,200
Unit Inspections - - - - - - -
Web Page Admin 420 420 420 420 400 420 420
Total Administration 16,600 20,620 20,238 19,895 17,460 22,555 20,340
Management Fee 107,457 111,226 113,451 114,400 113,460 115,729 118,044 + 2.0%
Fiscal Year: January - December Actuals Actuals Actuals Actuals Budget Budget Budget
2012 2013 2014 Jun2014 2014 2015 2016
May 2015 Approved Approved Proposed Comments
Professional Fees
Legal Other Than Architectural 338 174 2,475 5,328 200 200 2,500
Total Professional Fees 338 174 2,475 5,328 200 200 2,500
Repairs & Maintenance
Building Maintenance 756 3,223 2,866 2,015 2,500 2,500 2,500
Clubhouse - Other 4,976 4,383 4,298 4,664 5,000 4,000 4,500
Clubhouse - Pool & Spa 2,958 1,970 7,899 8,591 3,000 2,200 6,000
Grounds Maintenance 6,115 5,018 2,504 2,678 6,000 5,500 3,000
Managers Unit 80 202 124 124 500 300 300
Ordinary Road Maintenance - - - - - - -
Other Maintenance 22 - - - 400 - -
Signage Program - - - - 250 150 -
Snow Removal (2,476) - 75 - 500 100 -
Trash Removal 11,037 11,770 11,135 11,270 11,500 11,500 11,500
Tree Replacement - - 3,000 3,000 3,000 1,000 3,000
Total Repairs & Maintenance 23,467 26,566 31,902 32,342 32,650 27,250 30,800
Utilities
Electric 9,329 10,174 9,152 8,354 11,500 9,000 8,500
Gas 3,452 4,187 4,696 4,907 4,500 4,000 5,000
Water & Sewer 4,757 3,728 5,047 5,232 4,500 3,700 5,000
Total Utilities 17,538 18,089 18,894 18,493 20,500 16,700 18,500
Vehicle Expense
Gas, Oil, Washing 2,717 2,678 4,140 2,253 3,000 3,000 3,000
Insurance, Licenses, Registr 2,052 3,740 2,789 2,751 3,000 3,000 3,000
Repairs & Maint-Trucks 1,531 4,100 4,013 1,695 2,500 3,000 2,500
Repairs&Maint-Skid Steer 35 94 - - 1,000 500 500
Vehicle Expense - Other - 155 159 - 100 100 100
Total Vehicle Expense 6,335 10,767 11,102 6,699 9,600 9,600 9,100
Total Operating Expense 171,734 188,394 198,061 197,158 193,870 192,034 199,284
Operating Net Income/(Loss) 11,596 4,781 10,472 (4,463) - - -
Fiscal Year: January - December Actuals Actuals Actuals Actuals Budget Budget Budget
2012 2013 2014 Jun2014 2014 2015 2016
May 2015 Approved Approved Proposed Comments
Other Income & Expense
Other Income
ACC Consulting Fees - - - - - - -
ACC Plan Review Fees - - - - - - -
Collection Fees - - - - - - -
Late Fees 892 78 28 (4) - - -
Fines - 100 500 - - - -
Mail Box Charges - - - - - - - /Owner/month
Dues: Reserve Fund 123,838 114,363 131,346 134,445 131,342 138,782 137,140 $117.82
Interest - Money Market 1,109 824 825 824 1,100 - 800
Road Use Fee 15,820 - 4,715 4,715 - - -
Total Other Income 141,659 115,365 137,414 139,979 132,442 138,782 137,940
Other/Reserve Expense
Reserve
R Clubhouse - exterior paint - - - - - - -
R Clubhouse - redecorate 1,954 - - 6,249 - - -
R Ditches and culverts cleaning 8,953 - - -
R Dumpster - move and/or replace - - - - - - -
R House signs - stain - - - - - - -
R Managers Unit - improvements - 987 - - -
R Pool & Spa - heat exchanger - - - - - - -
R Pool & Spa - Major overhaul 47,964 - - -
R Racquetball Court - refinish - - - - - - -
R Roads - sealcoat - 37,843 - - -
R Roads, crackseal (yearly) 6,986 - 6,510 7,800 - - -
R Snow Plow - replace - - - - - - -
R Tennis Court repair - - - - - - -
Subtotal Reserve 65,857 38,830 6,510 14,049 - - -
Fiscal Year: January - December Actuals Actuals Actuals Actuals Budget Budget Budget
2012 2013 2014 Jun2014 2014 2015 2016
May 2015 Approved Approved Proposed Comments
Other
ACC Consulting Expense - - - - - -
ACC Plan Review Expense - - - - - -
Bad Debt - - - - - -
Clubhouse - gutters & heat tape - - - - - -
Clubhouse - install gas heat 16,450 - - -
Clubhouse - Security System - 10,162 3,477 - - -
Clubhouse - Boiler System - 33,696 11,363 - - - -
Drainage improvements - ClbHs 9,214 1,010 11,060 - - - -
Energy Improvements 2,397 - - - - - -
Fire Mitigation 14,792 21,540 - - 15,000 20,000 20,000
Plant and tree removal, pruning - - 12,229 - - - -
Pool/Hottub repair - - - -
Racquetball repairs - - 1,800 - - -
Small Unplanned projects 3,500 - - -
Solar Project - - - -
Water Meter/Backflow - - 1,186 - - - -
Subtotal Other 42,853 66,408 41,138 3,477 15,000 20,000 20,000
Total Other/Reserve Expense 108,709 105,238 47,648 17,526 15,000 20,000 20,000
Other/Reserve Net Income/(Loss) 32,950 10,127 89,766 122,452 117,442 118,782 117,940
Total Revenue 324,989 308,540 345,947 332,674 326,312 330,816 337,224
Total Expense w/o Depreciation 280,443 293,632 245,709 214,684 208,870 212,034 219,284
Total Net Income (Loss) w/o Depr 44,546 14,908 100,237 117,989 117,442 118,782 117,940
Cash Assets less liabilities- Year End 626,594 597,562 694,392 739,765
Dues/month/owner 250 250 265 265 265 270 275
Net Annual Dues Increase - - 17,460 - - 5,820 5,820
ANNUAL HOMEOWNERS’ MEETING
Election of Managers
(Board of Directors)
ANNUAL HOMEOWNERS’ MEETING
Unfinished Business?
New Business?
ANNUAL HOMEOWNERS’ MEETING
Until Next Year…
Thanks for Listening!
ANNUAL HOMEOWNERS’ MEETING
End
ANNUAL HOMEOWNERS’ MEETING
Dues Comparison
Summerwood 2016
Operations: $ 157.18
Reserves: $ 117.82
(Roads; Pool; Clubhouse;
Road & Driveway Plow;
Home Inspections)
Total: $ 275.00
Keystone Ranch 2015
Operations: $161.00
Reserves: $114.00
(Roads; Pool Share; Road Plow)
Subtotal $275.00
Water: $ 40.00
Total: $315.00
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