Transcript
PowerPoint is a toolA Presentation on Presentations by Delphine Wartelle
To facilitate the reading of this presentation, you will find italicized comments throughout the slideshow.
Powerpoint is a tool to use in oral presentations that is often used as a presentation in itself. Using it like this often leads to …
This is more what you’re looking for!
Communicating effectively brings you another way to understand things and allows you to reach more people than ever. So here are some tips.
KNOW what you’re saying
ORGANIZE it
MAKE it look nice
SUMMARIZE
The four tenets of PowerPoint:
KNOW what you’re saying
Think about it.
What does it mean to you? What are you trying to do? Teach? Sell?
What is your point?
Why does it matter? You need to know because if you don’t, your audience sure won’t.
Who is youraudience? What do they need to know?
Every presentation should be tailored to your audience: what do you want them to know? Make sure you tell them!
Now that you KNOW
what you think about it
why it matters
what your audience wants,
ORGANIZE it
Start by drafting...
Throw your brain on paper. It will be messy; that’s ok, you’ll work on that later. Take your time but know that you will end up cutting out a lot.
Your structure needs to be
Next, work on structuring the few essential key points.
One slide = one point(They’re free!)
This is your golden rule. Slides are free, you can add more but not too many because presentations should be short.
Link each slide together.
Make sure you link each slide together. Elements on the same slide should all be related to each other.
Be Clear
Think of your presentation as a roadmap. Tell us exactly where we’re going and how to get there. Alert us about any detours we might have to take.
Tell a story
Show a video
Every ten minutes, audience attention plummets; to prevent this, make your presentation shorter or relate it back the audience by telling a story, showing a video or doing a relevant activity.
€ 2 billion
67 % of people
Over 200 groups involved
Will evolve over
the next 10
years
57 projects financed
92.55 % are very small companies
13.5 of managers are unemployed
Foreign Students account for 20%
of the total student population of
Paris
India accounts for 1.7% of foreign jobs
2 hours away from Bratislava
14 Métro Stations, 3.8 million trips daily
Too many numbers!
What do they mean?
Using too many numbers is boring. Instead, think about what the numbers mean and which ones are most important to your audience.
LESS IS MORE
Now that you’ve set a solid structure by
finding your key points
making them clear,
MAKE it look nice.
Avoid too much text, especially for oral presentations Espacially when they contain long phrases Because they force you to read as I am talking The
result is that you learn and retain less information because your brain has to work harder
Plus, the more information you put on a slide, the smaller the font gets and the harder it gets to read for everybody, especially the people sitting at the back
And anyways, you read a lot faster than I can talk so if all of my slides look like this, I’m basically making myself useless
This is especially true for written presentations. Remember, LESS IS MORE.
150 words per minute
250 words per minute
People read faster than you talk. If you write your script up on your slide, you really don’t need to be there.
Match your fonts
Century Gothic
Courier New
Times New Roman
Arial
Bookman Old Style
Comic Sans MS
Bad color themes HURT!
Match your colors…
Vision trumps all other senses.
Use pictures! And lots of them!
Hear a piece of information , and three days later you’ll remember 10% of it.
Add a picture, you’ll remember 65%.
Go wild
Don’t be afraid to use wild pictures. Use them to communicate, not decorate and make your audience feel things
Steve Jobs uses picturesAnd sometimes, there are no words…
The ARD uses a lot of maps. This is good. Letting it sit on the screen stagnant for ten minutes is not.
Try highlighting key features.
Or even zooming in.
Use the tools at your disposition like Microsoft Paint
Or screen capture, both on PowerPoint and on your computer.
We now know how to make presentations look nice by
not overloading slides,
matching fonts and colors,
using pictures /tools you have
If you have to send it, make another one.
Don’t be afraid to add new slides. You can add more text too (bullet points are no longer illegal) but avoid too much text and stick to all of the above ideas like one slide=one point, using pictures… DO NOT send your oral presentation or present your « read-only» presentation.
Here are some slides we were working with. There is too much information and the space is not used well. Think about what the audience wants and needs to know about Advancity.
Here are some of the formats we were trying out with that last slide.
This was our latest step qnd we’re not anywhere near done; What are some suggestions you have for this slide?
http://www.slideshare.net/garr/brain-rules-for-presenters
http://www.slideshare.net/jessedee/steal-this-presentation-5038209
http://www.slideshare.net/guestb418a0/macworld2008steve-jobs-keynote-mac-book-air-launch
Here are some fantastic presentations I highly recommend you take a look at if you want to learn even more tips.
SUMMARIZE
Every presentation should end in a summary to remind the audience what was the most important info.
KNOW what you’re saying
ORGANIZE it (structure= clear key points)
MAKE it look nice(don’t overload slides,
match fonts and color, use pictures and tools)
SUMMARIZE
http://thenewyorkknickspodcast.com/?attachment_id=617http://artofmanliness.com/2009/09/29/how-to-use-a-hammer/http://www.pictsel.com/2010/12/world-in-your-hands-wallpaper.htmlhttp://blog.teamtrainingunlimited.com/tag/leadership/http://www.persistenceunlimited.com/2008/07/the-1-single-most-important-question-a-goal-setter-can-ask-all-year/http://www.theatreinchicago.com/seatingcharts.phphttp://robertstrongmarketing.org/leadership/never-give-up%E2%80%A6a-way-to-look-at-brick-walls/http://www.guardian.co.uk/books/booksblog/2008/jul/21/weekhttp://www.dustydavis.com/longride/2004_10_01_archive.htmlhttp://www.faqs.org/photo-dict/phrase/2410/double-fisherman-knot.htmlhttp://www.guardian.co.uk/education/2009/dec/31/free-books-secondary-schoolshttp://marketplace.publicradio.org/display/web/2010/02/19/mm-livewire/http://scornedacorns.blogspot.com/2011_03_01_archive.htmlhttp://blog.buzzintown.com/2011/03/eyes-that-say-a-million-words-in-a-single-gaze%E2%80%A6/http://www.holisticmoms.org/category/news-events/hmn-twitter-parties/http://www.envelopescompany.com/http://3129.deviantart.com/art/Wild-Horses-194606189http://www.palm-store.com/http://www.loeildulynx.fr/materiel/2007-11-22/azerty-ou-qwerty-ne-perdez-plus-votre-accenthttp://videographybyreene.files.wordpress.com/2011/03/happy-businessman.jpg
http://www.slideshare.net/sheldonict/stop-killing-students-with-powerpoint-presentationhttp://www.slideshare.net/garr/brain-rules-for-presentershttp://www.slideshare.net/prwalker/the-presentation-secrets-of-steve-jobs-2814996?from=share_email_logout2http://www.slideshare.net/garr/guy-kawasakis-foreword-for-presentation-zenhttp://www.slideshare.net/thecroaker/death-by-powerpointhttp://www.slideshare.net/djakes/one-hour-powerpoint-ten-strategies-for-improving-presentations-presentationhttp://www.slideshare.net/jessedee/steal-this-presentation-5038209
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