Outsourced Payroll
Post on 07-May-2015
3513 Views
Preview:
DESCRIPTION
Transcript
An Affordable Alternative to Outsourced Payroll
May 2008
Intuit Confidential2
Goal Help you learn about QB Assisted Payroll and how it is a great alternative to ADP/Paychex
Welcome: What You Will Learn
•What makes the payroll process challenging
•Comparing manual, outsourced or Assisted payroll
•Assisted Payroll: how does it work?–Workflow illustration–Advantages– Is Assisted Payroll right for you?
•Q&A•Closing Survey
Intuit Confidential3
Keep track of when to pay taxes, file forms… and pay/file on-time!
Each pay period, issue paychecks or use Direct Deposit
Deduct all appropriate withholdings
Track time worked by hourly employees & calculate wages earned
Record sick leave & vacation time
Keep track of changes in withholdings, rate & rules
Understand & apply relevant payroll regulations
Decide if your next hire qualifies as a W-2 employee, and getting them to fill out a W-4 form
Know the rules!
Set up a new Employee
ComputeDeductionsSign &
distribute paychecks
Keep track ofTax liabilities
Pay &File on Time
Calculate Wages
What Makes the Payroll Process Challenging?
KeepTrack ofChanges
Integrate payroll details into financial accounting software, generate year-end forms & payments, including W-2’s
Year-end work
Intuit Confidential4
• Enter employee time directly into QuickBooks (code for job costing as you go)• Print your own paychecks
or use Direct Deposit• Cut checks manually when
needed (no waiting)
• Federal, state filings and deposits handled for you – guaranteed accurate & on-time
• W-2’s prepared for you: print from secure website or have them mailed to you
• Payroll data is already in QuickBooks• Always know job profitability
$59/month up to 15 employees
Manual, Outsource, & Assisted PayrollOutsource AssistedManual
Cost >$100/month“Free”…but what is your time worth?
Pay Employees
• Call or fax in employee hours, or enter hours into a website• Wait for messenger to deliver
paychecks, print your own paychecks or use Direct Deposit
• Search for tax rates & withholding limits, monitor for changes over time• Compute hours worked, gross
wages & employee withholdings• Write checks by hand &
distribute
Tax Filings &
Deposits
• Federal, state filings and deposits handled for you – guaranteed accurate & on-time
• Manually calculate amount of federal & state taxes owed (employer & employee contributions)• Keep track of when taxes are
due• Find tax forms, fill out by hand,
take deposits to bank
W-2’s• W-2’s printed & mailed to
you• Sum up year of payroll data• Find W-2 forms, fill out by hand,
distribute to employees
Integrating payroll into G/L
• Key payroll details into accounting system• Code hours worked for
job-costing
• Key payroll details into accounting system• Code hours worked for
job-costing
Intuit Confidential5
• Enter employee time directly into QuickBooks (code for job costing as you go)• Print your own paychecks
or use Direct Deposit• Cut checks manually when
needed (no waiting)
• Federal, state filings and deposits handled for you – guaranteed accurate & on-time
• W-2’s prepared for you: print from secure website or have them mailed to you
• Payroll data is already in QuickBooks• Always know job profitability
$59/month up to 15 employees
Manual, Outsource, & Assisted PayrollOutsource AssistedManual
Cost >$100/month“Free”…but what is your time worth?
Pay Employees
• Call or fax in employee hours, or enter hours into a website• Wait for messenger to deliver
paychecks, print your own paychecks or use Direct Deposit
• Search for tax rates & withholding limits, monitor for changes over time• Compute hours worked, gross
wages & employee withholdings• Write checks by hand &
distribute
Tax Filings &
Deposits
• Federal, state filings and deposits handled for you – guaranteed accurate & on-time
• Manually calculate amount of federal & state taxes owed (employer & employee contributions)• Keep track of when taxes are
due• Find tax forms, fill out by hand,
take deposits to bank
W-2’s• W-2’s printed & mailed to
you• Sum up year of payroll data• Find W-2 forms, fill out by hand,
distribute to employees
Integrating payroll into G/L
• Key payroll details into accounting system• Code hours worked for
job-costing
• Key payroll details into accounting system• Code hours worked for
job-costing
You pay employees – easily
You pay employees – easily
Taxes are done for you - guaranteed
Taxes are done for you - guaranteed
Easy, secureEasy, secure
No double entryNo double entry
Costs lessCosts less
Intuit Confidential6
How Does Assisted Payroll Work?
You WeAssisted Payroll runs within QuickBooks so you’ll
always have payroll data & reports at your fingertips
"No Penalties" Guarantee: if the data you provide is accurate, on time, and your account is sufficiently funded, your payroll tax deposits and filings will be on time and accurate or we'll pay the resulting payroll tax penalty.
• Payroll expert guidesyou through set-up process
Easy & AccurateSetup
• Three clicks to runpayroll, whether you create paychecks or initiate Direct Deposit
• Deductions & witholdings calculated automatically
YouPay Employees
• Intuit automatically debits your account so it can pay state and federal taxes on your behalf
• Taxes & forms are guaranteed accurate and on time or Intuit pay the resulting penalties *
Intuit Pays TaxesFiles Forms
• Get unlimited access to dedicated payroll experts or use our online help center, available 24x7
ResolveQuestions
Intuit Confidential7
Assisted Payroll Walk Through
You pay employees in 3 easy steps:
After entering employee time, select employees to pay
Create & print paychecks or use direct deposit
Send payroll information to Intuit
Intuit pay taxes and file forms for you
• Taxes paid, Forms filed: Guaranteed
• Year-end forms & W-2’s
Other value-added Assisted Payroll features:
• View data & generate payroll reports at any time
• Payroll data integrated into general ledger
• Job costing
2
3
1
A
B
C
Intuit Confidential
A. Pay Employees in 3 Easy StepsScreenshot placeholder only…will need to get a cleaner screenshot
Step 1 Select Employees to Pay
Intuit Confidential
A. Pay Employees in 3 Easy Steps
Step Print Paychecks or Use Direct Deposit2
Screenshot placeholder only…will need to get a cleaner screenshot
Intuit Confidential
A. Pay Employees in 3 Easy Steps
Step Send Details to Assisted Payroll3
Will need to get a screenshot with button to send info to Assisted Payroll
Intuit Confidential
B. Intuit Pay Taxes & File Forms for You
• Taxes paid, Forms filed: Guaranteed
• Year-end forms & W-2’s
Intuit Confidential
Numerous reports readily available whenever you need them.
12
C. Other Assisted Payroll Features
Intuit Confidential13
Seamless Integration with QuickBooks: Payroll data integrated with general ledger – payroll liabilities and expenses updated automatically
C. Other Assisted Payroll Features
Intuit Confidential
C. Other Assisted Payroll Features
14
Job costing allows you to track your profitability by job or project: Enter the hours, job, and service item…
Intuit Confidential
…the job cost profitability reports provide the details so you know where your profits stand
15
C. Other Assisted Payroll Features
Intuit Confidential16
Assisted Payroll: Is it Right for You?
Is Assisted Payroll right for you?
Yes, if you value your time
Yes, if you’d like help with taxes
Yes, if you’d like a cost-effective solution
Yes, if you like to do it yourself, but have help when you need it
Yes, if you want to do job costing with fully burdened payroll expenses
Right time to switch? The sooner the better!
Intuit Confidential
Assisted Payroll Key Benefits
• Easily pay employees yourself• Intuit handles tax payments and filings for you – on time and guaranteed•Get expert support when you need it•Half the cost of outsourcing• Seamless integration with QuickBooks – including job costing
17
Call 800-XXX-XXXX and speak to an Assisted Payroll Specialist if you have further questions
Intuit Confidential
Come visit us atwww.quickbooks.com
18
top related