Oracle Projects Functional Overview 11.5.8, 11.5.9, 11.5.10 Key Product Highlights

Oracle ProjectsFunctional Overview11.5.8, 11.5.9, 11.5.10

Key Product Highlights

Release Summary

Projects

E-Business Suite

Daily Business Intelligence

FP MFP KMay 03

FP LNov 03

FP JSep 02

• HTML Interface• Project Workbench• Receipt Accruals• Customer Billing Retention• Staffing

New Products• Project Management• Project Collaboration

• Asset Capitalization• Gantt Charts• Personalization• Extensible Attributes

11.5.9Jun 03 11.5.10

11.5.8Nov 02

DBI 6.0Nov 03

DBI 5.0Oct 02

• Contingent Labor• Program Management• Enhanced Workplan• Streamlined Forecasts• Earned Value

Oracle Projects Foundation

Key New Features

Project Foundation

IntelligenceIntelligence

Project ManagementProject Management

Resource ManagementResource Management

CollaborationCollaboration

Accounting& Operations

Plan Project

Manage Change

Manage Performance

Update Progress

Resolve Issues

Review Documents

*Organization Forecasting and Utilization are shared by

Project Costing and Project Resource Management

Track Effort/Costs

Manage Contract/Billing

Capitalize Assets

Cross-Charge

Update Skills

Match Resources

Track Utilization

Projects

Resources

Security

Utilization*

Sales Integration

Sys Admin

Install

Organizations

Calendar/Periods

Org Forecasting*

PLM Integration

Archive/Purge

Upgrade

Technology

Project

Foundation

Project Foundation Features (Subset)

• Project Structures– Financial vs. Workplan

• Configurable Project Home and Overview Pages in HTML

• Project Attributes

• Actual Utilization Reporting

• Opportunity to Project Integration

• Project and Task Date Enhancements

Define different task structures in a project for different business purposes

v.1v.1v.2v.2

v.3v.3

Workplan / WBSWorkplan / WBS

DesignDesignDesignDesign BuildBuildBuildBuild TestTestTestTest RolloutRolloutRolloutRollout

Task Hierarchy

DesignDesignDesignDesign

Financial StructureFinancial Structure

BuildBuildBuildBuild TestTestTestTest RolloutRolloutRolloutRolloutDesignDesignDesignDesign

• Workplan Structure for workplan management purposes

• Financial Structure for financial management purposes

• Same structure for both purposes

Project Foundation Project Structures

Different levels of control for work execution and financial management

Workplan Example

Financial Plan Example

Project Foundation HTML Configuration

Project Foundation HTML Configuration Cont’d.

Before Configuration

Page Layout

After Configuration

User-defined Attributes

• Similar to Descriptive Flexfields

• Unlimited user-defined attributes

• Advanced project and task attribution with no coding

• Complex attribute validation logic

• User-defined Page Regions dynamically generated

• User-defined functions

User-defined Attributes How to Use this Feature

Incorporate Business Logic

• Validation of attributes using value sets

• Support for functions

– Custom logic

– Java, URL, PL/SQL

• Support for actions

– Buttons

– Links

From Project List, search for projects using basic plus user-defined project attributes.

Saved Search Criteria – Create custom search templates based on basic & user-defined project attributes

Results Format Templates – Select the basic & user-defined project information to be displayed in search results

User Defined Attributes appear for projects and tasks based on the context and the level

Context Data Level Usage

Project Type Project and/or Task

Enable a set of attributes based on a specific project type

Class Category Project and/or Task

Enable a set of attributes based on a specific project class category

Class Code Project and/or Task

Enable a set of attributes based on a specific project class code

Task Type Task Enable a set of attributes based on a specific task type

Links to new page regions

Attribute Group

(Single Row)

Page Region

Attribute Group

(Multi Row)

Links to new page regions

Extend business logic for projects and tasks

Attribute Styles:• Text• Checkbox• Radio Group• URL etc.

Attribute Validation• Static• Dynamic

Actions• Buttons• Links

User-defined Attributes Alternate Project Search

User-defined Attributes How to Setup this Feature

Define Value Sets

Define Attribute Value Sets

Use value sets to validate your user-defined attributes

Static or dynamic

validation

Ranges

Define Value Sets (cont’d)

Define Attribute Value Sets

Define Attribute Groups

Multi-Row or Single-Row

Use Attribute Groups to gather common characteristics for projects and tasks

Unique key for multi-row groups

Define Attributes

Mandatory Attributes

Display as:• Checkbox• Dynamic URL• Hidden• Radio Group• Static URL• Text Field

Define Attribute Contexts

Attribute Contexts control the information that appears for projects and tasks, using attribute groups and page regions

Attribute Contexts (cont’d)

List the attribute groups for this context and use data level to control availability for project and/or task

Attribute Contexts (cont’d)

Use page regions to control how the attribute information is displayed to the user

Controls for displaying navigation

Controls for displaying

page region

Define Attribute Functions

Define your own custom logic using functions

Define Attribute Functions (cont’d)

Define Attribute Functions

Define ActionsUse Actions to

trigger the functions on project and task

regions

Dynamically change how and when

buttons and links appear

Configure Project Templates

Enable/disable and default user-defined attributes through project templates

Oracle Projects Costing

Key New Features

Key Features(Subset)

• Labor Costing Enhancements

• Transaction Control Enhancement

• Pre-approved Expenditure Entry via Excel

• PO Receipt Accruals Integration

• Capital Projects

Labor Costing EnhancementsDescription

• Create cost rate schedules by employee or job

• Define costing rules– Select a costing method: Rates or Client

Extension– Assign cost multipliers for overtime premium

calculation

• Assign costing rules and rate schedules to organizations

• Enter employee overrides

Labor Costing Enhancements

Costing Rules

Cost Rate Schedules

Labor Costing Enhancements Rule and Schedule Assignment

Employee Overrides

Burdening EnhancementsReprocess Impacted Transactions Only

When a burden schedule change affects existing

transactions, the transactions are marked for reprocessing.

The system now selectively marks transactions based on

the entered changes. For example:

• When the burden multiplier for an organization is

changed, only transactions belonging to that

organization are marked for reprocessing

• When a multiplier attached to a particular burden cost

code is changed, only transactions related to that cost

code are marked for reprocessing

Burdening EnhancementCreate Incremental Transactions

You now have the option to create incremental transactions

to account for burden cost changes. This will reduce

database volume when a burden schedule change affects a

large number of existing transactions

• Burden on the Same Line: Account for changes by

reversing existing cost distributions lines and generating

new ones or by generating incremental cost distribution

lines for the net amount

• Burden on a Separate Line: Account for changes by

reversing the original expenditure items and creating new

ones or by generating new expenditure items for the net

amount

New Profile Option for Burdening Enhancement

• Create Incremental Transactions:– System Profile Option “PA: Create Incremental

Transactions for Cost Adjustments Resulting from a Burden Schedule Recompilation” needs to be set to ‘Yes’

Supplier Invoice AdjustmentDescription

Oracle Projects now allows you to adjust supplier

invoice expenditures that are matched to accrue on

receipt purchase order lines

When the adjustment is interfaced from Oracle

Projects to Oracle Payables, the following occurs:

• Two New Invoice Distributions are created

– A distribution created to reverse the accrual against the

PO charge account

– A distribution is created to record the expense with the

adjusted project attributes

• AP Generates Tax for the new Distributions

A purchase order has the following distributions which will

accrue on receipt

SupplierSupplier NumberNumber Unit PriceUnit Price Charge AccountCharge AccountQuantityQuantity

100100 01-422-7740-00001-422-7740-000 2230403040 Capp ConsultingCapp Consulting

The supplier invoice is matched to the above purchase

order, the following entry will be passed

Supplier Invoice Adjustment How to Use this Feature ..Example

AccountAccount LineLine Account DescriptionAccount Description CreditCredit

AP Accrual LiabilityAP Accrual Liability11 01-000-2200-00001-000-2200-000

DebitDebit

100100

88Tax AccountTax Account22 01-422-7750-000 01-422-7750-000

108108AP LiabilityAP Liability33 01-000-2500-000 01-000-2500-000

When this supplier invoice is interfaced to Projects the

Cost Distribution Lines of the expenditure will show

AccountAccount LineLine Account DescriptionAccount Description CreditCredit

Computer PaperComputer Paper11 01-422-7740-00001-422-7740-000

DebitDebit

100100

88Non-Recoverable TaxNon-Recoverable Tax22 01-422-7750-00001-422-7750-000

Supplier Invoice Adjustment How to Use this Feature contd…

Note that the Account debited here is the PO Charge account which

is different from the account on the Invoice

When the item is transferred in PA and the adjustment

entries are interfaced to AP, the original invoice is

modified as follows:

Supplier Invoice Adjustment How to Use this Feature contd…

AccountAccount LineLine Account DescriptionAccount Description

Computer PaperComputer Paper11 01-422-7740-00001-422-7740-000

AmountAmount

100100

88Non-Recoverable TaxNon-Recoverable Tax22 01-422-7750-00001-422-7750-000

<100><100>Computer PaperComputer Paper33 01-422-7740-00001-422-7740-000

100100Computer PaperComputer Paper44 01-424-7760-00001-424-7760-000

<8><8>Non-Recoverable Non-Recoverable TaxTax55 01-422-7750-00001-422-7750-000

88Non-Recoverable Non-Recoverable TaxTax66 01-424-7750-00001-424-7750-000

Distributions in Distributions in Yellow are are

interfaced from interfaced from PA and that in PA and that in

Blue are created are created after invoice re-after invoice re-

approvalapproval

Note : Please refer the white paper Supplier Invoice Adjustments: Accrue

on Receipt Adjustments in PA.PJ_PF.L (Fox, 2003) for more details.

Supplier Invoice AdjustmentDependencies and Interactions

AP one-off patch 2985606 will be pre-requisite for

using the Supplier Invoice Adjustments

Oracle ProjectsBilling

Key New Features

• Credit Memo Reason

• Agreement Templates

• Customer Account Relationships

• Miscellaneous Billing Enhancements

Credit Memo ReasonDescription

• Ability to select a credit memo reason, as defined in Oracle Receivables, when releasing a Cancelled, Write-Off, or Credit Memo invoice.

• Optionally require a credit memo reason to be given for all Cancelled, Write-Off, or Credit Memo invoices.

• The credit memo reason is interfaced to and imported into Oracle Receivables, along with the credit memo invoice.

Credit Memo Reason How to Setup this Feature

• Shares Credit Memo Reason lookups as defined in Oracle Receivables – CREDIT_MEMO_REASON

• Projects Implementation level option to require credit memo reasons for all credit memos

Optionally Require Credit Memo Reasons

Select Credit Memo Reason

Credit Memo ReasonHow to Use this Feature

Reason may be optional or required

Customer Account RelationshipsDescription

• Support for Oracle Receivables Customer Account Relationships Functionality

• Control the ability to view and select the related customers of the project customer for bill and ship to purposes

Customer Account Relationships How to Setup this Feature

• Define Customer Account Relationships in Receivables

• Projects Implementation level option for Customer Account Relationships:

– Yes: You can choose a Bill to and Ship to customer based on the project customer or a related customer defined in Oracle Receivables.

– No: You can choose a Bill to and Ship to customer of the project customer only.

– All: You can choose a Bill to and Ship to customer from any customer defined in Oracle Receivables.

Select Customer Relationship Option

Customer Account Relationships How to Use this Feature

• When defining Project Customers users can select Bill to and Ship to Customers based on Implementation option setting

• Bill To and Ship To addresses are selected based on the Bill To and Ship To customers

• Bill To and Ship To Customer Names fields can be added to Quick Entry when creating new Projects

New Bill To and Ship To Customer Fields

for HTML pages

New Customer Fields for Quick

Agenda

• Miscellaneous Billing Enhancements– Description– Benefits– How to Use this Feature

Steps to Use Agreement Templates

To create a quick agreement project:

•Set up a Project Template with a Customer Quick Entry field and a

customer defined in the project option.

•Set up an Agreement Template with the same customer entered in

the Customer option in the Project Template.

•Select any currency as well as a default owning organization for the

Agreement template.

•Within the Agreement Template, fund the Project Template at either

the project or task level.

• Create a revenue and/or cost budget for the Project Template.

•Baseline the budgets.

•Copy the Project Template to a new project. The new project will be

ready to bill as soon as it is created.

Agreement Template Example

Miscellaneous Billing Enhancements

• Extended Agreement Number length from 20 to 50 characters

• Ability to create a new rate schedules by copying existing ones

- A factor can be applied to adjust Rates and Markups

• New Event AMG APIs to create, update and delete events

• Display totals of revenue and bill amounts for events in the Event Summary window when the currency is the same for all events

• Ability to view the GL Date, GL Period, GL Period Status and Exception Reason while releasing draft invoices

Miscellaneous Billing EnhancementsDescription

• New Billing Cycle to generate invoices twice a month, on the 15th and last day of the month

• New concurrent process to Delete Unreleased Draft Invoices for a Range of Projects.

• Ability to regenerate an invoice without including any new transactions

• Option to delete only ‘Unapproved’ invoices

• Non-Labor Billing Client Extension provided to allow users to implement their own unique billing calculation for non-labor items

• Ability to print the detailed exception report for the process PRC: Generate Draft Revenue for a Range of Projects

• Option to generate draft revenue in an ‘Unreleased’ status for a range of projects

• Ability to generate revenue and invoices for a range of projects with additional filtering parameters including:

- Project Type

- Project Organization

- Customer Name

- Agreement Number

- Multi Currency Projects Only

• Ability to query the Revenue/Invoice with statuses including:

- Released

- Rejected

- Accepted

• Ability to change the Customer Contribution % up until revenue or invoices are generated for the project

• Ability to assign a default sales credit type for the default sales person and will be used if no sales person is selected for the Project

View GL Period and Status while

Releasing Invoices

Release Invoices Enhancement

Option to Delete only Unapproved

Invoices

Regenerate Invoice Enhancement

Option to exclude new transactions

when regenerating invoices

Invoice Generation Parameters

New parameters for Invoice Generation

Revenue Generation Parameters

New parameters for Revenue Generation

Ability to Copy Rate Schedules to reduce

setup time

Rate Schedule Enhancements

Apply factor to Rates and Markups

Oracle ProjectsResource Management

Key New Features

Staffing Projects

ReviewOpen Requests

Match to Resources Based

On Scoring

Assign to Staff to Project

Analyze Resource Utilization

Search for

Available Resource

Review Staff’s Schedule

Assign Staff to Project

Assumption: Project is already created

Create ResourceRequirements

• Can be defaulted from Project Template

• Advertise requirements

• Allow system to nominate candidates

• Determines set-ups, e.g., schedule, bill rate overrides, etc.

• Staffing Owner– Staff and Maintain a Requirement or Assignment

• Exclude Resources from Scheduling– Exclude Resources from being scheduled on a

Project based on Job.

• Usability enhancements– Introduction of Embedded tabs– Override at Team Role creation– Multiple Work Pattern Update– Mass Update Requirements across Projects– Display of average Bill Rate

Staffing Owner - Primary person responsible for staffing and maintaining the information for a requirement or assignment. A new field for all requirements and assignments.

Description

Key Functions of Staffing Owner

• Update the Requirement or Assignment, except the financial information

• Search for resources and nominate candidates on requirements

• Assign Resources to Requirements

• Receive candidate notifications for requirements

Exclude Resources from Scheduling

New flag in Job setup, controls if

resources with this job can be

scheduled on project

assignments

1. You can exclude set of resources from scheduling, based on their job setup, thus, the non-schedulable resource are no longer displayed on staffing related pages.

2. You cannot exclude a resource (that can be scheduled based on job) from utilization reports.

Scheduling & Utilization

List of Usability Enhancements

• Introduction of Embedded Tabs

– Requirement/Assignment Add pages

– Requirement/Assignment Update pages

– Resource Details pages

• Override at Team Role creation

– Competencies (Requirements only)

– Financial Information

• Multiple Work Pattern (Schedule) Update

• Mass Update Requirements across Projects

• Display of average Bill Rate

Introduction of Embedded Tabs

Embedded tabs introduced on following pages enhance the usability and highlight the different sets of information on the page:-

• Add Requirement• Add Assignment • Requirement Details• Assignment Details• Resource Details

Override at Team Role Creation

View and override following default information while adding a new requirement or assignment

• Competencies • Financial Information

Multiple Work Pattern (Schedule) Update

• Update work pattern for multiple date ranges

• For single or group of requirements and assignments

Mass Update Requirements across Projects

• Users: Staffing Managers and Staffing Owners • View and Mass Update key attributes of requirements across projects

Display of average Bill Rate

Bill Rate value is the average for entire duration of the team role

Introduction of Embedded Tabs

With the introduction of Embedded Tabs users can easily view detailed information for requirement, assignment and resource.

Oracle ProjectsProject Management & Collaboration

Key New Features

Project Management & CollaborationKey Features

• Create, manage, version, and view workplans.

• Track progress against the workplan.

• Link Microsoft Project with Oracle Projects enabling you to work with a project using both applications.

• Create budgets and forecasts to plan and manage the financial performance of projects throughout the project lifecycle.

• Provide a timely and consistent view of project status information to all audience members and project stakeholders.

• Manage issues such as concerns, problems, and outstanding questions for projects and tasks.

• Manage actions or changes that affect the scope, value, or duration of projects and tasks.

• Attach and manage documents for projects and tasks.

• Search and review the current financial status of projects and review detailed financial performance for projects and tasks.

Project Management & CollaborationKey Features, Cont’d.

Workplan Tasks

Workplan Gantt Chart

Workplan Versioning

Update Workplan Tasks

Assign Task Owners and Update Dates

Maintain Planned Effort

Attach Documents & Update Task Progress

Financial Plans

Financial Plan Set-ups

Financial Plan Currencies Setting

Financial Plan Creation

Maintain Financial Plans

Edit Financial Plans

Issues, Changes, Actions

Status Reporting

Oracle ProjectsProject Daily Business Intelligence

Key New Features

Projects Daily Business Intelligence

New Projects Guides Available

• Download from Metalinks

Oracle ProjectsFamily Pak M

Coming Soon…..

Thank You.

Oracle Projects Functional Overview 11.5.8, 11.5.9, 11.5.10 Key Product Highlights

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