OpenAIRE compatible repositories for institutions - FOSTER & NCPs academy webinar

Compliant repositories for institutions, How to maintain a compliant repository?OpenAIRE compatible repositories, guidelines and services

6 May 2016

Pedro Principe, University of MinhoJochen Schirrwagen, University of Bielefeld

OPEN ACCESS INFRASTRUCTURE

OpenAIRE

for research in Europe

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www.openaire.eu

Topics

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1. OpenAIRE infrastructure and guidelines

2. How to become and maintain an

OpenAIRE compatible repository

3. OpenAIRE tools and services for H2020

project outputs

1OpenAIRE infrastructure

and guidelines

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OPEN ACCESSOpenAIRE implements the

EC requirements

Guided by OA funder policies

(European Commission)

Participatory approach

(human & e-infrastructure)

Integrated Scientific

Information System

Project & Infrastructure

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Data Providers OpenAIRE Platform Services

Interoperability is Key• Reliant on network of repositories

• Participation of institutions / repositories

• Alignment of regional networks and infrastructures • LA Referencia, SHARE, RIOXX, COAR, …

• Guidelines and standards• OpenAIRE Guidelines for Literature & Data repos and CRIS

• Uniform vocabularies & global adoption (DC, DataCite, CERIF, …)

• Persistent digital identifiers (DOI, URN, ORCID, ISNI, …)

• Authority registries• Funder and funding information (Open Funder Registry, funder databases)

• Directory of Dataproviders (OpenDOAR, re3data, DOAJ, …)

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Content acquisition policyPublications in OpenAIRE Data in OpenAIRE

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1 2 3Literature

Repositories(and journal platforms)

Dublin Core (DRIVER)

Data

Repositories(and archives/data centres)

Datacite

CRIS systems CERIF-XML

Guidelines for Data Providers

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Why Guidelines?

needed to collectFUNDING INFORMATION

ACCESS RIGHTS AND LICENSE INFO

+REFERENCED DATASETS & RELATED PUBLICATIONS,

EMBARGO DATE INFORMATION

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How do they work?• Identification of Open Access and funded research results

by OAI-Sets:

• ‘openaire’ for publications

• ‘openaire_data’ for research datasets

• Latest schema guarantees backward-compatibility with

previous versions.

• Complemented by metadata enrichment thanks to

OpenAIRE’s text-mining services.

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OpenAIRE OAI-Set• To group metadata relevant for OpenAIRE

• See https://www.openaire.eu/content-acquisition-

policy/content-acquisition-policy/content-acquisition-policy

• Metadata about Open Access Publications

• Metadata about Publications funded in EC-FP7 / H2020

• Metadata about Publications funded by other funders• OpenAIRE provides information about supported funding information

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setName setSpec*

The OpenAIRE set OpenAIRE openaire

projectID

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Element name projectID

DCMI definition dc:relation

Usage Mandatory (if applicable)

Usage instruction A vocabulary of projects is exposed by the OpenAIRE API:http://api.openaire.eu/#cha_projects_http, and available for all repository managers. Values include funder, project name and projectID. The projectID equals the Grant Agreement number, and is defined by the namespace: info:eu-repo/grantAgreement/Funder/ FundingProgram/ProjectNumber/ Jurisdiction/ProjectName/ProjectAcronym/

Example:<dc:relation> info:eu-repo/grantAgreement/EC/FP7/123456 </dc:relation>

<dc:relation> info:eu-repo/grantAgreement/EC/FP7/12345/EU//Acronym </dc:relation>

accessRights

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Element name accessRights

DCMI definition dc:rights

Usage Mandatory

Usage instruction Use values from vocabulary Access Rights at http://purl.org/eu-repo/semantics/#info-eu-repo-AccessRights

• info:eu-repo/semantics/closedAccess• info:eu-repo/semantics/embargoedAccess• info:eu-repo/semantics/restrictedAccess

• info:eu-repo/semantics/openAccess

Examples:<dc:rights> info:eu-repo/semantics/openAccess </dc:rights>

embargoEndDateElement name embargoEndDate

DCMI definition dc:date

Usage Mandatory (if applicable)

Usage instruction Recommended when accessRights = info:eu-repo/semantics/embargoedAccessThe date type is controlled by the name space info:eu-repo/date/embargoEnd/, see http://wiki.surffoundation.nl/display/standards/info-eu-repo/#info-eu-repo-DateTypesandvalue. Encoding of this date should be in the form YYYY-MM-DD (conform ISO 8601).

Examples:<dc:date> info:eu-repo/date/embargoEnd/2011-05-12 <dc:date>

Meet H2020 OA Guidelines• https://www.iprhelpdesk.eu/sites/default/files/newsdoc

uments/Open_Access_in_H2020.pdf

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Property DC Field Value

EU funding acknowledgment

dc:contributor “controlled” terms : ["European Union (EU)" and "Horizon 2020"]["Euratom" and "Euratomresearch and training programme 2014-2018"]

Peer reviewed dc:type info:eu-repo/semantics/publishedVersion

Embargo period dc:datedc:rights

• info:eu-repo/date/embargoEnd/<YYYY-MM-DD>• <YYYY-MM-DD> (as publication date)• info:eu-repo/semantics/embargoedAccess

Project information dc:relation info:eu-repo/grantAgreement/EC/H2020/[ProjectID]/[Jurisdiction]/[ProjectName]/[ProjectAcronym]/

Persistent identifier dc:identifier or dc:relation

License dc:rights URL of license condition

Persistent IDs for authorsand contributors

dc:creatordc:contributor

<Lastname, Firstname; id_orcid 0000-0000-0000-0000>

Reference to related research outcome

dc:relation info:eu-repo/semantics/dataset/<scheme>/<id>

CONTINUE TO BE DEVELOPED

to establish an open and sustainable scholarly communication infrastructure

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OpenAIRE guidelines

1 2 3AUGUST 2010

initial document

NOVEMBER 2010

(V. 1.1)

OCTOBER 2012

(V. 2.0)

Compatibility for

aggregators.

Extended

Namespace for

Project id.

DECEMBER 2012

(3.0 beta)

APRIL 2013

(3.0)

OAI set has been renamed

from ec_fundedresources to

openaire.

New relation elements for

indicating external identifiers,

references and connections to

datasets.

Literature Guidelines – versions

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EC funded contentEC and/or otherfunded content

Open Access andEC and/or otherfunded content

2OpenAIRE compatible

repositories: How?

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OpenAIRE Compatibility Status: Levels and OAI Sets

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OpenAIRE

basic

Only Open Access content

via driver oaiset

OpenAIRE

2.0

EC funded content

via ec_fundedresources oai set

OpenAIRE

2.0 +

Open Access and EC funded

content

via driver and ec_fundedreso

urces oai set

OpenAIRE

3.0

Open Access and/or EC

funded and/or National/other funded content

via openaireoai set

Registration Steps

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1. Register your repository in OpenDOAR / re3data

* institutional/thematic repository -> OpenDOAR

* data repository -> re3data

2. Test compliancy with OpenAIRE Guidelines

Make your repository OpenAIRE compliant –>

by help of the OpenAIRE validator service

3. Add your repository in OpenAIRE

Register your repository in OpenAIRE; pre-filled information imported from OpenDOAR or re3data

1. Registration in OpenDOAR(similar for re3data)

• The first step is to register your repository in

OpenDOAR http://opendoar.org/

• If you are already registered in OpenDOAR:

• Check if the information is up to date

• Take care on the OAI BaseURL and admin email contact

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2. Test the OpenAIRE ComplianceThe OpenAIRE provides its validator service:

www.openaire.eu/validator

Users can:

• Verify if the repository is truly compatible with the

guidelines.

• Run a compatibility test (enter the OAI-PMH base URL).

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3. Join OpenAIRE1. Add and correct any details in the form and click submit.

After a short compatibility test against the OpenAIRE

rule set, your repository will be ready to join OpenAIRE.

2. An email will be sent to the repository administrator to

confirm this request. Please make sure you have

contacted them before registering.

3. If the compatibility test does not succeed, you will be

unable to join OpenAIRE until you correct all the errors

that are found. Then you must re-submit your request.

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www.openaire.eu/validator

Choose Your Repository From The ListVia validator tool

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Registration Form

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https://www.openaire.eu/search/data-providers

3OpenAIRE tools & services

for H2020 (OA compliance)

project outputs30

Open Access in Horizon 2020

“ENSURE OPEN ACCESS…

AS SOON AS POSSIBLE AND AT THE LATEST ON

PUBLICATION, DEPOSIT A MACHINE-READABLE

ELECTRONIC COPY OF THE PUBLISHED VERSION

OR FINAL PEER-REVIEWED MANUSCRIPT

ACCEPTED FOR PUBLICATION IN A REPOSITORY

FOR SCIENTIFIC PUBLICATIONS”

The grant agreement states:

Regardless of where you publish, deposit the final manuscript or publisher’s PDF in a repository, either institutional or disciplinary.

NB: It is not enough to list publications via a project website. They will go unnoticed!

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1 2 3INSTITUTIONAL

REPOSITORY

of the research

institution with which

they are affiliated

SUBJECT/THEMATIC

REPOSITORY

ZENODO REPOSITORY

Centralised option set

up by the OpenAIRE

project and CERN

Depositing

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Through OpenAIRE they can be directed to: Publication repositories (OpenDOAR), Research Data

repositories (RE3DATA). If no repository is available: Zenodo at CERN (sponsored by OpenAIRE)

OpenAIRE harvests directly from a number of OpenAIRE compliant OA publishers and journal

aggregators.

LOCATE AN APPROPRIATED REPOSITORY

Deposit once!

Via OpenAIRE

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Find where to deposit

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Deposit: www.zenodo.org

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PROJECT FUNDING IN THE BIBLIOGRAPHIC RECORD

Acknowledge

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Acknowledge project funding in the article’s metadata: ZENODO

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API

REPOSITORIES DEPOSIT WORKFLOW: Searching by the name, acronym or the project id number… Select the project and accept

OpenAIRE Funders Projects List

API

H2020 PROJECTS LIST http://api.openaire.eu/#cha_projects_http

Custom access to metadata about projects funded by the European Commission (FP7 & H2020).

API

OpenAIRE Funders Projects List Add-on/API

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USE OUR LINKING SERVICES AFTERWARDS AND ASSOCIATE YOUR RESEARCH RESULTS

When you publish or deposit in OA make sure you use a fully

OpenAIRE compatible repository. If you don't…

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LINK RESEARCH RESULTS TOOLhttps://www.openaire.eu/participate/claim

Link publication or datasets to projets.Identify the project, select publications or datasets and set the access rights.

Funded projects info in OpenAIRE

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Project

metadata info in new records from

OpenAIRE compliant

repositories

Metadatapublications

record enrichments by

OpenAIRE

deduplication

Link Publications to projects by

inference (textmining

procedures)

Link Publications to projects using

the end-userservice: claimpublications

STREAMLINES PROJECT REPORTING

OpenAIRE

We maintain a page for every EC (H2020, FP7) project, featuring project information, related project

publications and datasets, and a statistics section.

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PROJECTS PUBLICATIONS LISThttps://www.openaire.eu/search/find/projects

OpenAIRE portal includes an App Box to generate a project publication list.Communicate your project results.

Project apps

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Use OpenAIRE to aggregate and

disseminate all project’s publications

Project report

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All project publications in HTML or CSV

CAN'T FIND OR SEE ALL OF YOUR PROJECT'S PUBLICATIONS IN OPENAIRE

AT REPORTING TIME?

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Linking research results

• 3 easy steps

• Identify projects (EC +)

• Find publications/data

• Set access rights

Publications and data to projects

PROJECTPUBLICATIONS

Automatically

YOUR PUBLICATIONS WILL BE REPORTED AUTOMATICALLY TO THE EC'S PARTICIPANT

PORTAL AT REPORTING TIME.

Once you deposit in a fully OpenAIRE compliant

repository

EC's participant portal

EC's participant portal (reporting)

EC's participant portal

List from

OpenAIRE

Mannually

add

publications

Q&A

Pedro Principe, pedroprincipe@sdum.uminho.pt

Jochen Schirrwagen, jochen.schirrwagen@uni-bielefeld.de

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