Open Access to Welsh Gov publications

Open access to Welsh Government publications and information

Stephen GregoryBusiness & Legal Team LeaderWelsh Government Library & Archive ServicesStephen.Gregory2@wales.gsi.gov.uk

24th July 2014CLIC – Cardiff Libraries in Co-operationOpen all hours - research, repositories, publishing & borrowing

WG as a Publisher• Publish >770 p.a. (books, reports, guidance) (In 2013: Penguin published ca 1500 items; OUP 4200 items)

• Cymru.gov.uk = 90,000 pages with sub-sites e.g. http://business.wales.gov.uk/ ; www.planninginspectorate.wales.gov.uk • Numerous others - possibly 300? e.g. www.sell2wales.gov.uk, www.visitwales.com, www.wales.com.• Social media channels

0200400600800

10001200

1999

2001

2003

2005

2007

2009

2011

2013

2nd Assembly 2003-2006. 3rd Assembly 2007-2011.

4th Assembly 2012-

Number of items added to the Pubs Archive

Average 770 p.a.

Proactive Open Access

• Publications:– Web site– Social media & News channels– Stakeholder mailing lists – web site sign up– Some hard copy

– But also the Publications Catalogue ….

?*#!

http://wales.gov.uk/about/foi/publications-catalogue/

Pubs Catalogue

• Manually trap and catalogue WG publications

• Publications request option FPCC ca. 2000 p.a.

• Including increasing number of full text file attachments, details of original web links, and supporting text.

• Our Digital Archive / Repository

Reactive Publishing - FoI

Origins of FoI Requests

FoI Outcomes

No information provided

Other exemptions/ exceptions: FOIA, EIRs 2004 or DPA

FoI Complaints & Review

• Internal review – 2013: 51 requests internally reviewed – 70% of original decisions are up-held– 20% complaints successful (full or partly)– 6% ICO advise no need for internal review

• Referral to ICO (2013: 13 complaints)• First-tier Tribunal (Information Rights)

(2013: 3 cases)

Records Transfer

• Working towards 20 year rule.• TNA currently our usual place of deposit • Commencing project on transfer of

electronic files • Security preservation and access for the

future … • but should there be a National Welsh

Archive

• In summaryWelsh Government:• Proactive publisher of information – open

government • Reactive publisher of information• Publications Catalogue repository• Archiving materials for future research and

studyStephen.Gregory2@wales.gsi.gov.uk

@StepGreg