Online Collaboration Tools

talks!

Online Collaboration ToolsAugust 26, 2010

Audio is only available by calling this number:Conference Call: 866-740-1260; Access Code: 6339392

Sponsored by

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Using ReadyTalk

• Chat & raise hand • If you lose your

internet connection, reconnect using the link emailed to you.

• If you lose your phone connection, re-dial the phone number and re-join.

• ReadyTalk support: 800-843-9166

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

You are being recorded…• Streaming into Second Life• This seminar will be available on the

TechSoup website along with past webinar presentations:– www.techsoup.org/go/webinars

• You will receive a link to this presentation, material and links.

• After the webinar, you can ask follow-up questions in the Emerging Technology Forum:– http://bit.ly/octools

• Twitter hashtags: #techsoup

talks!

Online Collaboration Tools

Presenters: Jon Warnow, Jay Boren, Ronald HoSponsored by

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

We are working toward a time when every nonprofit and social benefit organization on the planet has the technology resources

and knowledge they need to operate at their full potential

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Digital Catalog for Nonprofits & Libraries

From a volunteer Forum host: …beautiful presentation and quite user friendly… When a given page in the catalog showcases a product, I greatly enjoy being presented with relevant articles, forum topics and Webinars that fit the same theme. 

http://home.techsoup.org/pages/catalog.aspxhttp://home.techsoup.org/pages/catalog.aspx

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

TechSoup Global has established an extensive

partner network in 33 countries.

Australia Belgium

Botswana Brazil

Bulgaria Canada

Chile Croatia Egypt France

Germany Hong Kong

Hungary India

Ireland Japan Kenya

Luxembourg Macau Mexico

Netherlands New Zealand

Poland Romania Russia

Slovakia Slovenia

South Africa Spain

Sweden Taiwan

United Kingdom United States

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Today’s Speakers

Jay BorenGoogle

Facilitating: Kami Griffiths (TechSoup) Assisting with chat questions:

Becky Wiegand (TechSoup), Leslie Hall (Salsa Labs )

Jon Warnow350.org

Ronald HoGoogle

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Agenda

• Information about 350.org• The tools 350.org uses• Overview of Google Apps• Demo of Google Docs & Calendar• How 350.org is using Google Apps• Q&A

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

An Introduction to 350.org

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

What is ‘350’?

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

350.org: Team and History

Bill McKibben Young, small core team of 7

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Everything we do is global.

October 24: 5200 events in 181 countries, “most widespread day of political action in the planet’s history.”

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

This Year: 10/10/10

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Structure

CORETEAM

(7)

CORETEAM

(7)

RC RC

RC

RCRC

RC

RC

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

The Free/Cheap Tools Behind 350.org

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

The Free/Cheap Tools Behind 350.org

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Skype: More Than Just Phone Calls

Free chat, file sharing, screen-sharing, and more

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Democracy In Action: Salsa CRM

• Low cost, all-in-one suite of tools: – Email blasts– Donation processing– Advocacy campaigns (petitions, LTE, etc.)– Distributed Events

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Flickr: Cheap, Customizable Photo Hosting

25,803 Photos, 19.95/year

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Dropbox: Filesharing In the Cloud

Stores files in the cloud AND on your computer—works just like a folder and syncs behind the scenes.

talks!

Google 101: Free tools for your organizationJay Boren

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Free Communication, Collaboration,& Publishing Tools• Easy collaboration• Everyone’s on the same

page• Maintain your own .org

email addresses• Import / export

documents in common formats

• Offline access• Free• Upload and store any file

GmailCalendarDocumentsSpreadsheetsPresentationsGroupsFormsSites

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Rachel

John

Bob

Sally

Version 1.1

Version 1.2

Version 1.3

Version 1.4

Revision1.0

John

Bob

Sally

Version 2.1

Version 2.2

Version 2.3

Revision2.0

???

Collaborating like it’s 1999: Pain and frustration

talks!

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Gmail (with your custom .org email domain)

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Docs

• The Benefits– Upload from and save to your desktop– Edit anytime, from anywhere– Pick who can access your documents– Share changes in real time– Files are stored securely online– It's free!

Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEAGoogle Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Docs

• The Benefits– Upload from and save to your

desktop– Edit anytime, from anywhere– Pick who can access your documents– Share changes in real time– Files are stored securely online– It's free!

Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEAGoogle Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Docs

• The Benefits– Upload from and save to your desktop– Edit anytime, from anywhere– Pick who can access your documents– Share changes in real time– Files are stored securely online– It's free!

Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEAGoogle Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Docs

• The Benefits– Upload from and save to your desktop– Edit anytime, from anywhere– Pick who can access your documents– Share changes in real time– Files are stored securely online– It's free!

Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEAGoogle Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Docs

• The Benefits– Upload from and save to your desktop– Edit anytime, from anywhere– Pick who can access your documents– Share changes in real time– Files are stored securely online– It's free!

Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEAGoogle Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Docs

• The Benefits– Upload from and save to your desktop– Edit anytime, from anywhere– Pick who can access your documents– Share changes in real time– Files are stored securely online– It's free!

Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEAGoogle Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Docs

• The Benefits– Upload from and save to your desktop– Edit anytime, from anywhere– Pick who can access your documents– Share changes in real time– Files are stored securely online– It's free!

Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEAGoogle Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Spreadsheets

• The Benefits– Track and update

data in real time – Visualize and

analyze your data with simple built-in features

– Collect and utilize responses from forms

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Spreadsheets

• The Benefits– Track and update

data in real time – Visualize and

analyze your data with simple built-in features

– Collect and utilize responses from forms

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Spreadsheets

• The Benefits– Track and update

data in real time – Visualize and

analyze your data with simple built-in features

– Collect and utilize responses from forms

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Spreadsheets

• The Benefits– Track and update

data in real time – Visualize and

analyze your data with simple built-in features

– Collect and utilize responses from forms

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Shared Calendars

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Sites

• Benefits– Create rich web pages

easily– Collect all your

information in one place– Control who can view

and access– Use Google Sites to 

• Share info on a secure company intranet

• Collaborate on a team project

• Plan meetings and activities

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Sites

• Benefits– Create rich web

pages easily– Collect all your

information in one place– Control who can view

and access– Use Google Sites to 

• Share info on a secure company intranet

• Collaborate on a team project

• Plan meetings and activities

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Sites

• Benefits– Create rich web pages

easily– Collect all your

information in one place

– Control who can view and access

– Use Google Sites to • Share info on a secure

company intranet• Collaborate on a team

project• Plan meetings and

activities

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Sites

• Benefits– Create rich web pages

easily– Collect all your

information in one place– Control who can view

and access– Use Google Sites to 

• Share info on a secure company intranet

• Collaborate on a team project

• Plan meetings and activities

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Sites

• Benefits– Create rich web pages

easily– Collect all your

information in one place– Control who can view

and access– Use Google Sites to 

• Share info on a secure company intranet

• Collaborate on a team project

• Plan meetings and activities

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Get it all on the go

talks!

Live Demo

Ronald Ho

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Apps: Getting Creative

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Extending Google: Beyond Apps

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Extending Google: Beyond Apps

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Extending Google: Beyond Apps

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Google Apps Resources

• Training Modules on Google Apps• Training Modules on Google Docs

(including Sharing etc)• Video on the new sharing settings • Extensive help content on sharing a

doc in Google Docs• Sharing help content for Google Sites• Google Apps security and privacy

talks!

Questions?

Submit your questions using the chat box.

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Continue the Discussion…

• Additional questions can be answered by posting in the Emerging Technology Forum:– http://bit.ly/octools

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Upcoming Webinars

• Social Media Decision Making – Tuesday, September 21, 11 a.m. Pacific

• Donor Management Solutions – Thursday, September 30, 11 a.m. Pacific

Online Collaboration ToolsConference Call: 866-740-1260 Access Code: 6339392

Thank you to our Webinar Sponsor!

ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week.

For more information: pages.readytalk.com/techsoup.html

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Thank you! Please complete the post event survey!

Kami Griffiths, kami@techsoup.org, 415-633-9392