Transcript
C250, Center Bldg.July 25, 2017
Fujiko UeharaAssistant Manager/ Library Section
OIST Institutional Repository
Promoting Open Science in Japanopening up a new era for the advancement of science
Report by the Expert Panel on Open Science based on Global Perspectives Executive Summary
Cabinet Office
March 30, 2015
III. Response to the Global Trend in Open Science
1. Guiding principles of the Japanese Government
The core principle of promoting open science in Japan is to enhance the utility of publicly funded research,
including research papers and research data.
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3. Implementing Policies at Relevant Institutions
(2) Access to Scientific Papers
• Scientific results arising from publicly funded research should be stored for long-term preservation and
accessible by any users for search, retrieval and analysis.
OIST needs to create an Institutional Repository.
4.11.6 Publication of Research Results
The results of research conducted at the University are required to made public as soon as
possible in the form of journal articles, presentation at a conference or similarly appropriate
venues (Chapter 1.3.1, Openness in Research [link: 1.3.1]). While publishing research
results, faculty members and researchers must ensure that there are no violations, such as
fabrications, falsifications, plagiarism, duplicate submissions, inappropriate authorship, or
the use of copyrighted materials without gaining permission or giving credit.
The Okinawa Institute of Science and Technology Graduate University Institutional Repository
(hereinafter referred to as “OISTIR”) serves as the platform for public access to the intellectual output of
the University. Publications and other research results should be deposited in the OISTIR, except in rare
circumstances approved by the Library Director. Those who deposit materials in the OISTIR should follow
the Okinawa Institute of Science and Technology Graduate University Institutional Repository
Operational Guidelines to maintain an open-access environment.
Publications in open access journals are encouraged and may receive support from the central budget.
Open Access Policy in PRP 4.11.6
New
OIST Institutional Repository Operational Guidelines
1. Scope of Deposit
Mandatory Deposit:
①Published (on or after January 1, 2017) versions of academic articles
When this is not possible, Author’s Final Version of academic articles, before the publisher’s final page layout, will be used.
②Doctoral dissertations
Voluntary-based Deposit:
① Published (before January 1, 2017) versions of academic articles
When this is not possible, Author’s Final Version of academic articles, before the publisher’s final page layout, will be used.
②Books and book chapters
③Academic conference proceedings
④Academic seminars materials (posters and PowerPoint slides, etc.)
⑤University corporate publications
OIST Institutional Repository Operational Guidelines
2. Depositors
①Faculty (Professors, Associate Professors, Assistant Professors including adjunct faculty)
②Researchers (Research Specialists, Group Leaders, Science and Technology Associates, Staff Scientists,
and Postdoctoral Scholars)
③Technicians
④Students enrolled at the University especially PhD degree candidates
(Students may not deposit materials without approval of their supervisors.)
⑤Alumni whose Work(s) based upon research that was supported by the University
⑥Administrative staff with the approval of their division heads
⑦Senior Level Executives
Vice Presidents, Deans, General Counsel and other positions specified by the Chief
Executive Officer
Library staff will deposit items to the OIST Repository on the behalf of the depositors above.
A diagram for relationship between publishing article and IR registration
ver.0.1 2006/12/22 Mie University
DL
Publisher
Referee
Editor
Author A
1~3 times
proofreading
B
Paper journals
pre-print
Publishers
version
Author’s format (text + chart etc.) Published version Layout
accept Transfer copy rights
Off print
EJ
Change of layout, edit typographical errors
※Possible to have additional proofreading.
Final version which was
accepted by publisher
pre-print
Publishers version
Final draft
post-refereeing
post-print
Author’s final
version
Process for depositing articles (the publisher’s version)
Author RUALibrary
②Submit data quarterly.
Repository
Data Open Access
⑤Deposit data and
make it open.
④Check accuracy of data.
SHERPA/RoMEO
SCPJ
EndNote
Action
Research Unit
FAO
Person in
charge of
reporting
1)Able to deposit the publisher's version
2) An article is already OA in subject repositories or publisher’s site
①Register publication
data quarterly.
Current Process
Creative Commons 4.0
BY BY – AS BY –Non-Derivative
BY– Non-Commercial BY – NC – SA BY – NC – ND
From http://creativecommons.jp/licenses/ RDM training JPCOAR tools Chapter 5
Open License
BY(表示)SA (ShareAlike)(継承)Non-Derivative (改変禁止)Non-Commercial (非営利)
Process for depositing article (the author’s final version)
Depositor RUA
Library
⑧Submit author’s final version.
②Submit data quarterly.
④ Request to contact co-authors and submit appropriate full-text.
Repository
Data Open Access
⑩Deposit data and
make it open.
⑨Check accuracy of data.
SHERPA/RoMEO
SCPJ
EndNote
Action
Co-author
⑤Send 1st email
(request) ⑦Approve
Research Unit FAOPerson in
charge of
reporting①Register publication
data quarterly.
⑥Send 2nd
email (Confirm)
Current Process
Email Template
Sample Email from Depositor Author to Co-Author
Step 1 Sample Email from Depositor Author to Co-Author -
Step 2
Data for the submission of
the full-text dissertation
Overview of JAIRO Cloud
National Diet
Library
Accumulate
domestic
repository’s
metadataRegister contents.
Access from all over the world
Provide
metadata to
NII
Provide metadata
to database
services.
Participating Institutions
Data for DOI
registration
OISTIR
Harvest using
OAI-PMH
ABC
University
1.JAIRO Cloudとは_20150701 Version 1.3
https://community.repo.nii.ac.jp/?action=pages_view_main&active_action=repository_view_main_item_detail&item_id=70&item_no=1&page_id=24&block_id=100
What authors/depositors need to do:
All OIST authors need to:
Submit 2 copies of OIST Institutional Repository Deposit License to the Library (an one-off license).
Which Contains:
Definitions/ Rights grant to the University/ Representation and warranty
Withdrawing deposited works/ Checking publisher copyright policies/ Disclaimer/ Others
If you are depositors, you need to:
1) Forward 1st & 2nd emails you receive from the Library to your co-authors, by putting the repository mail account on cc to request permission to deposit the article in OISTIR.
2) If you receive responses from your co-authors, forward them to the repository mail account.
3) After you obtain permission from co-authors, submit full-text of the author’s final version to the library (including supplements if you want)
Useful tool: Decision Chart
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