Oce e-Copy Barcode Recognition Services

eCopy Barcode Recognition Service

Andrew BainRegional Account ManagerOce North America

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eCopy Barcode Recognition Service value proposition

Increase productivity and lower costs by automating routine naming, indexing, batching, and filing tasks associated with scanning documents

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Barcode use in document management

• Industrial applications– Law firms: Client matter documents– Mortgage and lending banks: Loan applications– Insurance: Policy and claim applications– Transportation and logistics: Shipping documents– Healthcare: Patient medical records– Construction: Project documents

• Departmental applications– Purchase orders and invoices– Mailrooms

• Barcoding works best where several documents (batches) can be indexed by the same value(s)

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Why use barcodes?

• Efficient naming and indexing of document batches

• Increased productivity

• Decreased data entry errors*– Trained data entry operator: One error for every 300 keystrokes– Barcode recognition: One error for every 397,000 to 612,000,000, depending

on barcode type

*Center for Automatic Identification at Ohio University

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• Configurable date and time formats

Barcode file naming settings

Names can include barcode values, date, time, page #, ‘-’

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Barcode file splitting options

Split and remove barcode cover page

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Barcode file splitting options

Split using eCopy separator page

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Barcode file splitting options

Split based on barcode value

• Example: split if contains “PO”

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eCopy Barcode Recognition Servicerouter utility

• Automates filing of scanned batches of documents

• Identifies destination folder

• Creates folder if it doesn’t exist

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eCopy Barcode Recognition Service benefits

• Accessible by any office worker – no need to be an imaging expert – no end user settings to adjust

• Transparently works in the background when building the document

• Simple one step process – simply press the “Next” button – ShareScan does the rest

Designed for shared-access office scanning

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Configuring barcode file naming

Route to folder basedon barcode value

Name file withbarcode value

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Configuring Barcode Settings

Split files in 3 ways

Break up barcode values

containing multiple data

elements

Optimize order in which barcode engine locates

barcode on page

Image enhancement to

increase recognition rate

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Configuring Legal Index Fields

Associate specific

barcodes with legal index fields

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Configuring customer-defined index fields

Define custom data publishing fields and associate to specific

barcodes

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Supported barcode standards

• Code 39

• Extended Code 39

• Code 128

• Code 25 Interleave

• Code 25 non-Interleave

• Codabar

• EAN-8

• EAN-13

• UPC-E

• UPC-A

• Patch Codes

• PDF-417 (2d Barcode)

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eCopy Barcode Recognition Service summary

• Increases productivity and lowers costs

• Automates routine naming, indexing, batching, and filing tasks associated with scanning documents

• Efficient naming and indexing of document batches

• Supports popular barcode standards

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