NYLI & The Cloud: Leveraging SaaS for Disaster Recovery, Cost Savings, and Anywhere Access

Leveraging SaaS for Disaster Recovery,

Cost Savings, and Anywhere Access

Ralph MonacoExecutive Director

The New York Law Institute

Overview• Until recently we hosted many of our programs

locally leading to lost work time when systems were

down, substantial hardware and application costs,

and interrupted service to our patrons during power

outages, We’ve migrated much of our business

processes to the cloud in order to take advantage

of its many benefits.

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SaaS• SaaS or Software as a Service refers to applications

delivered over the Internet as a subscription service.

• Benefitso Cost Savings

o Reliability

o Security

o Collaboration capabilities

o Anywhere, anytime access

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Electronic Databases• The Problem: We hosted our authentication server

locally which resulted in lack of access to our

remote databases during power outages, both

scheduled and unanticipated.

• The Solution: …

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Hosted EZProxy Service

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Outlook Email Server• The Problem: We hosted our own Microsoft Outlook

server to provide email for everyone on staff. Each

time the electricity went out in our building, our

business essentially stopped.

• The Solution: …

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Microsoft Outlook Online

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Office 365• The Problem: We were about to purchase new

computers for the staff and were facing substantial

licensing costs for the latest edition of Microsoft

Office.

• The Solution: …

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Office 365

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MailChimp• The Problem: Each month, we send out an email

blast to all of our members letting them know about

upcoming webinars that we’ll be giving. We

needed a way to maintain a list of our members to

be sure they were still on staff.

• The Solution: …

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MailChimp

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Zoho Statistics• The Problem: We keep detailed daily reports on

how our patrons use our services including;

librarian’s time spent on reference questions, patron

electronic resource usage, book loans, eBook loans,

webinar attendance, and document delivery. We

used to keep all of these in an Excel spreadsheet

that only one person could work on at a time.

• The Solution: …

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Zoho Statistics

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Dropbox Storage• The Problem: We provide document delivery

services in which we scan print and microform

materials and create pdf documents to send to our

patrons. Oftentimes these files are very large.

• The Solution: …

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Dropbox Storage

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SurveyMonkey• The Problem: We wanted to away to assess our

patrons opinions about the direction The New York

Law Institute should take over the coming years.

• The Solution: …

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SurveyMonkey

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Doodle• The Problem: We wanted a way to schedule Board

meetings that would be easy and convenient for

our Board members.

• The Solution: …

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Doodle

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Other Cloud Services• PBWorks Intranet

• Jing screen capture software

• Free screensharing.com

• Related Web-hosted softwareo CORAL ERM

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Access this Presentation

http://www.slideshare.net/RalphMonaco

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Ralph Monaco

rmonaco@nyli.org

http://www.nyli.org