NC Arts AIE Grants Webinar for A+ Schools

NC Arts AIE Grants Webinarfor A+ Schools

AIE Level 2

Welcome!

Banu ValladaresArts in Education Director

Banu.valladares@ncdcr.gov(919) 807-6502

Guidelines on the Web

• www.ncarts.org– Grants – Grants for Organizations – Arts in

Education

AIE Residency Grants

• Professional artists• Supplements school’s arts ed program• AIE Level 1 and AIE Level 2• Review General Grant Information before

applying

AIE Level 2• Competitive • Standards-based, 10 days+ • Don’t have to be consecutive • In-depth • Professional collaboration• Meets school needs • Hands-on, participatory

Intent of Funds

• Deepen engagement and learning in the arts• Expand teacher practice• Sustainable change• Professional collaborations to build curricula,

deliver instruction and learn from each other.

Allowable Expenses

• Professional artist fees, contractor fees, artist/contractor travel, residency supplies, marketing, etc.

• NO fees for student artists/ensembles. • Administrative expenses: up to 25% of

requested funds.

Match and Range

• 1-to1 except for Tier 1 (rural, low wealth) counties

• Tier 1: make strong case for financial need in narrative.

• $5,000 to $15,000.

Artistic Merit

• Quality of artists• Appropriate payment

Impact

• Long-term• Project appropriate to applicant’s mission,

audience, community, and/or constituency • Racially/culturally diverse artists

Implementation

• Clear, achievable, participant-based goals (up to 3)

• Tie to N.C. Arts Ed Essential Standards• Quality/clarity of project plans• Activities meet project goals • Evidence of planning and strong partnership

between team members

Implementation

• Strength of management and resources• Appropriate evaluation strategies and student

performance measurements • Evidence of financial commitment

How to Apply• Electronically:

North Carolina ARTS Grants Online (AGO). (https://ncarts.cgweb.org/)

• Deadline: March 1, 2013, by 5 p.m.

Returning AGO Users

• Log in and update your profile• “Forgot Username or Password?”

Returning AGO Users

• What email did I use??• Does my school have a profile??• Contact:

Tanya McGuireArts Administrator

(919) 807-6514 tanya.mcguire@ncdcr.gov

New to AGO

• Never applied for NCAC grant? Create a profile: “Click Here to create a new profile.”

Profile Prep

• What You’ll Need Before (and Who to Get it From):

– School’s FEIN/TAX ID number (finance/budget officer)

– Date the organization was formed (day, month, year)

– School’s end of fiscal year. Typically June 30 (finance/budget officer)

Profile Prep – Cont.– School’s mission statement– School’s history - brief (when started, where,

how, when it became an A+ School, details to present).

– School system’s DUNS number - unique 9-digit identifier (central office. If they don’t have one, get it here: www.artsusa.org).

– Not sure if your system has a DUNS number? Contact Tanya.

Creating Your Profile

• Choose “Organization” (not Individual)• Primary Contact Information: person who can

enter into contracts on behalf of the school (principal, assistant principal, finance officer) *Project Contact later

• Copy username and password and keep in safe place!

Creating Profile Cont.

• Applicant Information: Your school– Organization Type: (elementary, middle, high)– Applicant status: “Government County” if public,

“Government State” for charters– Applicant Discipline: “Multidisciplinary”– Grantee race: “No single group”

• Click “Submit.” You’re done! • Back to sign in page.

Applying for a Grant

• Sign in with username and password• Go to “Current Programs and Applications”

Applying for a Grant

• Scroll to Artist Residency Level II 2013-14

• Read guidelines and remember criteria!

AGO - Project Contact

• Person responsible for project• Skip Fiscal Agent• Copy/paste mission and history from profile• “Save Work”: If not, changes will be lost. You

can come back to it later• “Did I Complete this Page?”: Will show

required fields you didn’t complete.

Personnel + Audiences

• Salaried staff: paid, dedicated arts staff in your school (arts educators and coordinators)

• Contract Personnel: artists on long-term contracts (not residencies).

• Audience: all students and adults attending arts programs through the year

• Audience percentages: school or county demographics. Must add to 100%.

Finances and Board

• Skip this one!

Accessibility

• Complete• Coordinator is required

Project Info + Narrative

• Write in word and copy to AGO. • # 1: Clear/concise overview of project (what will

happen, who will be involved)• #2: Brief description of planning process

(people, dates, locations, purpose)• #3: Description artist(s) and contractor(s) -

credentials, experience with target population, fees, and racial/cultural composition.

Project Info + Narrative

• #4: Describe participants (age/grade level, #, racial/cultural composition).

• #5: Identify 2-3 participant goals (1+ =Arts Ed Essential Standards). Explain how goals will impact participants.

• #6: Detailed description & timeline for all project activities (sessions number + length, participants’ grade level/age). Explain how activities support goals in #5. Upload!

Project Info + Narrative

• #7: Strategies/methods to assess student learning and evaluate residency and how these strategies support goals in #5.

• Attach Itemized Budget • Project Title: Name of residency, artist, school,

grade levels, dates (if you have them).• Project Activity: 20 School Residency

Budget Expenses

• Grant Amount: Request from us– Artistic fees, residency supplies, marketing,

contractual fees, artist/contractor travel and other project-related expenses.

• Applicant Cash Match: Your contribution – Must equal or exceed grant request (unless Tier 1)– Can include teachers/administrators’ time to

coordinate/document/market/evaluate project, space, materials, volunteers’ time.

Budget Expenses

• Match or exceed request (except for Tier 1 counties)

Budget Income

• List all sources

Budget Income

• NCAC Grant Amount: same total Grant Request in Expenses

Work Samples

• Required for artists not on our rosters

Support Materials• SIGNED Letter of Intents from: teaching

artist(s) and all participating organizations

• Additional Support Materials: lesson plans bios, etc.

Other Required Details

• Certification• Submit: – Click ONLY when finished; otherwise you’ll lock

yourself out of the application– By March 1, 2013.

Questions?

Banu ValladaresArts in Education Director

Banu.valladares@ncdcr.gov(919) 807-6502