Transcript
8/19/2019 Module 1 - Ms Excel 2010 Training
1/74
Bl i tz I .T. So lu t ion
MS Excel 2010Training
R e g i n a r d C . F a j a n o y , M I TBS Computer Science | Programming NCIV | Visual Graphics NCIII
Cel#: 0925 00 !9!9 | "mail: rca$ano%&gmail'com
google'com()*eginar+Castillano,a$ano%-pec
Module 1Module 1- Advance
Function
mailto:rcfajanoy@gmail.comhttps://www.google.com/+ReginardCastillanoFajanoyOpechttps://www.google.com/+ReginardCastillanoFajanoyOpechttps://www.google.com/+ReginardCastillanoFajanoyOpecmailto:rcfajanoy@gmail.com
8/19/2019 Module 1 - Ms Excel 2010 Training
2/74
l Basics! – Forulas and Functions
Formula- is an expression which
calculates the value of a cell
Function- are predened
formulas.
8/19/2019 Module 1 - Ms Excel 2010 Training
3/74
l Basics! – Forulas and Functions
ExcelFormula
Cell A3 below contains a formula whichadds the value of cell A1 to the value of cellA2.
8/19/2019 Module 1 - Ms Excel 2010 Training
4/74
8/19/2019 Module 1 - Ms Excel 2010 Training
5/74
l Basics! – Forulas and Functions
Stes in entering Excel
Forula1. Select a cell.2. $o let Excel %now that &ou want to enter
a formula' t&pe an e(ual si"n )*+.
3. For example' t&pe the formula A1,A2.
$ip - nstead of t&pin" A1 and A2' simpl&select cell A1 and cell A2
8/19/2019 Module 1 - Ms Excel 2010 Training
6/74
iting Excel Forula
- /ote# Excel shows the value or formulaof the cell in the formula bar.
8/19/2019 Module 1 - Ms Excel 2010 Training
7/74
iting Excel Forula
$o edit a formula' clic%in the formula bar andchan"e the formula.
0ress Enter to view the
result.
8/19/2019 Module 1 - Ms Excel 2010 Training
8/74
rator #recedence $ M%AS
- Excel uses a default order in which calculations occur. f a part of theformula is in parentheses' that part will be calculated rst. t then
performs multiplication or division calculations. nce this is complete'Excel will add and subtract the remainder of &our formula.
- First' Excel performs multiplication )A1 A2+.- /ext' Excel adds the value of cell A3.
8/19/2019 Module 1 - Ms Excel 2010 Training
9/74
rator #recedence $ M%AS
-
First' Excel calculates the part in parentheses )A2,A3+.- /ext' it multiplies this result b& the value of cell A1.
8/19/2019 Module 1 - Ms Excel 2010 Training
10/74
' and #aste a Forula
- Enter the formula shownbelow into cell A.
- Select cell A' ri"ht clic%'and then clic% Cop& )or
press C$56 , c+- Select cell 7b' ri"ht clic%'
and then clic% 0aste under80aste ptions#8 )or pressC$56 , v+.
9hen &ou cop& a formula' Excel automaticall& ad:usts the cellreferences for each new cell the formula is copied to
8/19/2019 Module 1 - Ms Excel 2010 Training
11/74
' and #aste a Forula
- ;ou can also dra" theformula to cell 7
8/19/2019 Module 1 - Ms Excel 2010 Training
12/74
ste "tions
$his example illustrates the various paste options in Excel. Cell 7 belowcontains the S! function which calculates the sum of the ran"e 72#7
8/19/2019 Module 1 - Ms Excel 2010 Training
13/74
ste "tions
#aste $he 0aste option pastes ever&thin".
1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell F' ri"ht clic%' and then clic% 0aste under 80aste ptions#8)or press C$56 , v+.
8/19/2019 Module 1 - Ms Excel 2010 Training
14/74
ste "tions
(alues $he >alues option pastes the result of the formula.
1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell 7?' ri"ht clic%' and then clic% >alues under 80asteptions#8
/ote# to (uic%l& replace the formula in cell 7 with its own result' select cell7' press F2 )to edit the formula+ and press F?.
8/19/2019 Module 1 - Ms Excel 2010 Training
15/74
ste "tions
ForulasFormulas option onl& pastes the formula.
1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell @' ri"ht clic%' and then clic% Formulas under 80asteptions#8
8/19/2019 Module 1 - Ms Excel 2010 Training
16/74
ste "tions
Foratting $he Formattin" option onl& pastes the formattin".
1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell 7' ri"ht clic%' and then clic% Formattin" under 80asteptions#8
/ote# the Format0ainter cop&Bpastes
formattin" even (uic%er.
8/19/2019 Module 1 - Ms Excel 2010 Training
17/74
ste "tions
#aste Secial $he 0aste Special dialo" box oers man& more paste options. $o launch the
0aste Special dialo" box' execute the followin" steps.1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell @' ri"ht clic%' and then clic% 0aste Special.
8/19/2019 Module 1 - Ms Excel 2010 Training
18/74
ste "tions
e 0aste Special dialo" box appears.
/ote# here &ou canalso nd the pasteoptions describedabove. ;ou can alsopaste commentsonl&' validationcriteria onl&' use thesource theme' allexcept borders'column widths'formulas and number
formats' values andnumber formats. ;oucan also use the0aste Special dialo"box to perform (uic%operations' s%ip
blan%s andtranspose data.
8/19/2019 Module 1 - Ms Excel 2010 Training
19/74
sert a Function
Ever& function has the same structure. For example' S!)A1#A
8/19/2019 Module 1 - Ms Excel 2010 Training
20/74
sert a Function
Search for a function orselect a function from acate"or&. For example'choose C/$F from theStatistical cate"or&.
F i
8/19/2019 Module 1 - Ms Excel 2010 Training
21/74
sert a Function
- $he 8Function Ar"uments8dialo" box appears.
-Clic% in the 5an"e boxand select the ran"eA1#7
8/19/2019 Module 1 - Ms Excel 2010 Training
22/74
sert a Function
As a result' Excel counts the number of cells thatare "reater than or e(ual to .
t &)
8/19/2019 Module 1 - Ms Excel 2010 Training
23/74
rcent &)ange
$he percent chan"e formula is used ver& often in Excel. For example' tocalculate the !onthl& Chan"e and $otal Chan"e.
Step 1# Select cell @<and enter the formulashown above.
Step 2# Select cell@< and appl& a
0ercenta"eformat.
t &)
8/19/2019 Module 1 - Ms Excel 2010 Training
24/74
rcent &)ange
9e don8t need to repeat step 1 and step 3 ten more times.
Step 3# Select cell @
8/19/2019 Module 1 - Ms Excel 2010 Training
25/74
rcent &)ange
Chec% if ever&thin" went alri"ht.
t &)
8/19/2019 Module 1 - Ms Excel 2010 Training
26/74
rcent &)ange
Step 1A# n a similar wa&' we can calculate the $otal Chan"e. $histime we x the reference to cell C3. Select cell E< and enter theformula shown above.
t &)
8/19/2019 Module 1 - Ms Excel 2010 Training
27/74
rcent &)ange
Step 17# Select cell E< and appl& a 0ercenta"e format.Step 1C# Select cell E
8/19/2019 Module 1 - Ms Excel 2010 Training
28/74
rcent &)ange
Step 1@# Chec% ifever&thin" went alri"ht.
Explanation# when we dra" the formula down' the absolute reference )GCG3+ sta&s the same' while the relative reference )C
8/19/2019 Module 1 - Ms Excel 2010 Training
29/74
es in Forulas
+aed ,ange
$o create a named ran"e' execute the followin" steps.1. Select the ran"e A1#A.2. n the Formulas tab' clic% @ene /ame.
es in Forulas
8/19/2019 Module 1 - Ms Excel 2010 Training
30/74
es in Forulas
3. Enter a name and clic% .
es in Forulas
8/19/2019 Module 1 - Ms Excel 2010 Training
31/74
es in Forulas
$here8s an even (uic%er wa& of doin" this.
8/19/2019 Module 1 - Ms Excel 2010 Training
32/74
es in Forulas
+aed &onstant $o create a named constant' execute the followin" steps.1. n the Formulas tab' clic% @ene /ame.2. Enter a name' t&pe a value' and clic% .
es in Forulas
8/19/2019 Module 1 - Ms Excel 2010 Training
33/74
es in Forulas
3. /ow &ou can use this named constant in
&our formulas.
/ote# if the sale rate chan"es' use the /ame !ana"er to edit the nameand Excel automaticall& updates all the formulas that use Salesrate.
es in Forulas
8/19/2019 Module 1 - Ms Excel 2010 Training
34/74
es in Forulas
+ae Manager
$o edit and delete dened names' execute the followin" steps.1. n the Formulas tab' clic% /ame !ana"er.
es in Forulas
8/19/2019 Module 1 - Ms Excel 2010 Training
35/74
es in Forulas
2. For example' select Sales5ate and clic% Edit.
naic +aed ,ange
8/19/2019 Module 1 - Ms Excel 2010 Training
36/74
naic +aed ,ange
A d&namic named ran"e expands automaticall& when &ou add a valueto the ran"e.
1. For example' select the ran"e A1#A and name it 0rices.2. Calculate the sum
naic +aed ,ange
8/19/2019 Module 1 - Ms Excel 2010 Training
37/74
naic +aed ,ange
3. 9hen &ou add a value to the ran"e' Excel does not update the sum.
$o expand the named ran"e automaticall& when &ou add a valueto the ran"e' execute the followin" the followin" steps.
naic +aed ,ange
8/19/2019 Module 1 - Ms Excel 2010 Training
38/74
naic +aed ,ange
. n the Formulas tab' clic% /ame !ana"er.
. Clic% Edit.
naic +aed ,ange
8/19/2019 Module 1 - Ms Excel 2010 Training
39/74
naic +aed ,ange
. Clic% in the H5efers toH box and enter the formula*FFSE$)Sheet=GAG1'I'I'C/$)GA#GA+'1+
Explanation# $he set function ta%es ar"uments. 5eference# GAG1'rows to oset# I' columns to oset# I' hei"ht# C/$)GA#GA+' width# 1.C/$)GA#GA+ counts the number of values in column A that are notempt&. 9hen &ou add a value to the ran"e' C/$)GA#GA+ increases. Asa result' the named ran"e expands.
naic +aed ,ange
8/19/2019 Module 1 - Ms Excel 2010 Training
40/74
naic +aed ,ange
. Clic% and Close.J. /ow' when &ou add a value to the ran"e' Excel
updates the sum automaticall&.
tatus Bar
8/19/2019 Module 1 - Ms Excel 2010 Training
41/74
tatus Bar
$he (uic%est wa& to see the avera"e' count' numerical count' minimum'maximum or sum of selected cells is b& ta%in" a loo% at the status bar.
1. Select a ran"e of cells.
2. 6oo% at the status bar at the bottom of &our window to see the sumof these cells.
tatus Bar
8/19/2019 Module 1 - Ms Excel 2010 Training
42/74
tatus Bar
3. 5i"ht clic% the status bar to add the avera"e' count' numerical count'minimum or maximum.
5esult#
ic "erations
8/19/2019 Module 1 - Ms Excel 2010 Training
43/74
ic "erations
se the 80aste Special perations8 to (uic%l& perform operations on a ran"eof cells in Excel.
1. Select cell @2.2. 5i"ht clic%' and then clic% Cop&.
ic "erations
8/19/2019 Module 1 - Ms Excel 2010 Training
44/74
ic "erations
3. Select the ran"e A1#7J.
8/19/2019 Module 1 - Ms Excel 2010 Training
45/74
ic "erations
. Clic% .
/ote# all values are increased b& 1I percent. 9ithout this feature'&ou would have to create a temporar& ran"e )with formulas thatmultipl& the values in the ran"e A1#7 b& 3.3+ and then replace theran"e A1#7 b& cop& and pastin" the temporar& ran"e as values.
nt and Su Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
46/74
nt and Su Functions
$he most used functions in Excel are thefunctions that count and sum. ;ou cancount and sum based on one criteria ormultiple criteria.
nt and Su Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
47/74
nt and Su Functions
&ount $o count the number of cells that contain numbers' use the C/$ function.
nt and Su Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
48/74
nt and Su Functions
&ounti/ $o count cells based on one criteria )for example' hi"her than 1I+' use the
followin" C/$F function.
nt and Su Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
49/74
nt and Su Functions
&ounti/s $o count cells based on multiple criteria )for example' pineapples and hi"her
than 1I+' use the followin" C/$FS function.
nt and Su Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
50/74
nt and Su Functions
Su $o sum a ran"e of cells' use the S! function.
nt and Su Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
51/74
nt and Su Functions
Sui/ $o sum cells based on one criteria )for example' hi"her than 1I+' use the
followin" S!F function )two ar"uments+.
nt and Su Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
52/74
nt and Su Functions
Sui/
$o sum cells based on one criteria )for example' melon+' use thefollowin" S!F function )three ar"uments' last ar"ument is the ran"eto sum+.
gical Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
53/74
gical Functions
6earn how to use Excel8s lo"icalfunctions such as the F' A/@ and 5
function.
gical Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
54/74
gical Functions
I/ Function $he F function chec%s whether a condition is met' and returns one value if
$5E and another value if FA6SE.1. Select cell C1 and enter the followin" function.
$he F function returns Correct because the value in cell A1 is hi"herthan 12.
gical Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
55/74
gical Functions
And Function $he A/@ Function returns $5E if all conditions are true and returns FA6SE if
an& of the conditions are false.1. Select cell @1 and enter the followin" formula.
$he A/@ function returns FA6SE because the value in cell 71 is nothi"her than 2I. As a result the F function returns ncorrect.
gical Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
56/74
g
"r Function $he 5 function returns $5E if an& of the conditions are $5E and returns
FA6SE if all conditions are false.1. Select cell E1 and enter the followin" formula.
$he 5 function returns $5E because the value in cell A1 ishi"her than 12. As a result the F function returns Correct.
gical Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
57/74
g
ther operators &ou could use are
when usin" A+% and ",#
1.* E(ual to2.D Kreater $han3.L* 6ess than or e(ual to
8/19/2019 Module 1 - Ms Excel 2010 Training
58/74
Cell references in Excel are ver&important. nderstand the dierence
between relative' absolute and mixedreference' and &ou are on &our wa& tosuccess.
ll ,e/erences
8/19/2019 Module 1 - Ms Excel 2010 Training
59/74
,elative ,e/erence7& default' Excel uses relative reference. See the formula in cell @2 below.
Cell @2 references )points to+ cell 72 and cell C2. 7oth references arerelative.
Step 1# Select cell @2' clic% on the lower ri"ht corner of cell @2and dra" it down to cell @.
Cell @3 references cell 73 and cell C3. Cell @< references cell 7< and cell C
8/19/2019 Module 1 - Ms Excel 2010 Training
60/74
Asolute ,e/erenceSee the formula in cell E3 below.
Step 1# $o create an absolute reference to cell M3' place a G s&mbol infront of the column letter and row number of cell M3 )GMG3+ in the formula ofcell E3.
Step 2# /ow we can (uic%l& dra" this formula to the other cells.
$he reference to cell M3 is xed )when we dra" the formula down and
across+. As a result' the correct len"ths and widths in inches are calculated.
ll ,e/erences
8/19/2019 Module 1 - Ms Excel 2010 Training
61/74
Mixed ,e/erenceSometimes we need a combination of relative and absolute reference )mixed
reference+.1. See the formula in cell F2 below.
2. 9e want to cop& this formula to the other cells (uic%l&. @ra" cell F2across one cell' and loo% at the formula in cell K2.
ll ,e/erences
8/19/2019 Module 1 - Ms Excel 2010 Training
62/74
@o &ou see what happensN $he reference to the price should bea xed reference to column 7. Solution# place a G s&mbol in front of thecolumn letter of cell 72 )G72+ in the formula of cell F2. n a similar wa&' when
we dra" cell F2 down' the reference to the reduction should bea xed reference to row . Solution# place a G s&mbol in front of the rownumber of cell 7 )7G+ in the formula of cell F2.
/ote# we don8t place a G s&mbol in front of the row number of 72 )this wa&
we allow the reference to chan"e from 72 )man"oes+ to 73 )pineapples+when we dra" the formula down+. n a similar wa&' we don8t place a Gs&mbol in front of the column letter of 7 )this wa& we allow the referenceto chan"e from 7 )Oan+ to C )Feb+ and @ )!ar+ when we dra" theformula across+.
ll ,e/erences
8/19/2019 Module 1 - Ms Excel 2010 Training
63/74
Step 3# /ow we can (uic%l& dra" this formula to the other cells.
$he references to column 7 and row are xed.
Activit' Tie!
8/19/2019 Module 1 - Ms Excel 2010 Training
64/74
'
Create an excel le that will accept user input for SalesmanPs /ame'SalesmanPs $&pe' Kross Salar& and !inimum Amount for Salar&. Create a@&namic /amed 5an"e for $otal Kross Salar&' $otal 7unos' $otal /et
Salar&' and /amed Constant for 7unos with a value e(uals to 1IQ. $heexcel le will automaticall& compute the $$A6 Kross Salar&' $$A67unos and $$A6 /et Salar& usin" @&namic /ame 5an"e and /amedConstant. f the Kross salar& entered is e(ual or hi"her than the minimum5 the SalesmanPs t&pe is A or 7 then it will compute for the bunos RKrossSalar& 7unos otherwise the bunos is I.
Solution!
8/19/2019 Module 1 - Ms Excel 2010 Training
65/74
Solution!
8/19/2019 Module 1 - Ms Excel 2010 Training
66/74
Solution!
8/19/2019 Module 1 - Ms Excel 2010 Training
67/74
Solution!
8/19/2019 Module 1 - Ms Excel 2010 Training
68/74
Solution!
8/19/2019 Module 1 - Ms Excel 2010 Training
69/74
te Tie Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
70/74
$o enter a date in Excel' use the HBH or H-H characters. $o enter a time' use theH#H )colon+. ;ou can also enter a date and a time in one cell.
/ote# @ates are in S Format. !onths rst' @a&s second. $his t&pe offormat depends on &our windows re"ional settin"s.
te Tie Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
71/74
3ear4 Mont)4 %a'
$o "et the &ear of a date' use the ;EA5 function.
%ate Function
/ote# use the !/$M and @A; function to "et the month and da&of a date.
1. $o add a number of da&s to a date' use the followin" simple formula.
te Tie Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
72/74
2. $o add a number of &ears' months andBor da&s' use the @A$E function.
/ote# the @A$E function accepts three ar"uments# &ear' month andda&. Excel %nows that , 2 * J * Au"ust has 31 da&s and rolls over tothe next month )23 Au"ust , ? da&s * 1 September+.
te Tie Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
73/74
&urrent %ate Tie
$o "et the current date and time' use the /9
function.
/ote# use the $@A; function to
"et the currentdate onl&. se/9)+-$@A;)+ to"et the currenttime onl& )andappl& a $ime
format+.5our4 Min4 Seco return the hour' use the M5 function.
/ote# use the!/$E and
SEC/@ functionto return theminute andsecond.
te Tie Functions
8/19/2019 Module 1 - Ms Excel 2010 Training
74/74
Tie Function
$o add a number of hours' minutes andBor seconds' use the
$!E function.
/ote# Excel adds 2 hours' 3,2I * minutes and 1,1I * 2seconds.
top related